Brother MFC-5890CN User's Guide

USER’S GUIDEMFC-5890CNMFC-6490CW Version AUSA/CAN

viiiSleep Mode...31LCD screen...

Chapter 884c Press a or b to choose the 2-digit Speed Dial location where you want to store the number.Press OK.d Do one of the following: Enter the

Dialing and storing numbers858Storing Speed Dial numbers from the Caller ID history8If you have the Caller ID subscriber service from your telephone c

Chapter 886f If you want to change the first Fax/Tel number, press a or b to choose Fax/Tel:, then press c and enter the new fax or telephone number u

Dialing and storing numbers878g To add numbers to the group, press a or b to choose Alphabetical Order or Numerical Order and press OK. Press a or b t

Chapter 888Deleting a number from a Group 8a Press (Phone Book).b Press a or b to choose Setup Groups.Press OK.c Press a or b to choose the Group you

8999Fax reports 9You need to set up the Transmission Verification Report and Journal Period using the Menu keys.Transmission Verification Report 9You

Chapter 990Fax Journal (activity report) 9You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7

911010Polling overview 10Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you

Chapter 1092Polled transmit (Black & White only)10Polled transmit lets you set up your machine to wait with a document so another fax machine can

Section IIICopy IIIMaking copies 94

ix6 Receiving a Fax 49Receive modes...49Choose the co

9411How to copy 11Entering Copy mode 11When you want to make a copy, press (Copy) to illuminate it in blue. The LCD shows: 1 No. of CopiesYou can ente

Making copies9511Copy settings 11You can change the copy settings temporarily for the next copy. These settings are temporary, and the machine returns

Chapter 1196g If you do not want to change additional settings, press Black Start or Color Start.Note• Page Layout and Skew Adjustment are not availab

Making copies9711e (MFC-5890CN)Press d or c to choose Off(1 in 1), 2in1(P), 2in1(L), 4in1(P), 4in1(L), Poster(2x2)or Poster(3x3).Press OK.(MFC-6490CW)

Chapter 1198If you are copying from the scanner glass, place the document face down in the direction shown below: 2 in 1 (P)  2 in 1 (L)  1 to 2 (M

Making copies9911Contrast 11You can adjust the copy contrast to help an image look sharper and more vivid.a Press (Copy).b Load your document.c Enter

Chapter 11100Skew Adjustment (MFC-6490CW only) 11If your copy is scanned skewed, your machine can correct the data automatically. This setting is only

Making copies10111Watermark Copy 11You can place a logo or text into your document as a Watermark. You can select one of the template watermarks (CONF

Chapter 11102Using a scanned paper document as your watermark11a Press (Copy).b Enter the number of copies you want.c Press a or b to choose Watermark

Making copies10311‘Out of Memory’ message11If the Out of Memory message appears while scanning document, press Stop/Exit to cancel or Black Start or C

x7 Telephone Services and External devices 67Voice operations...

Chapter 11104

Section IVWalk-up Photo PrintingIVPhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive106Printing photos from a camera 1

10612PhotoCapture Center® Operations12Printing from a memory card or USB Flash memory drive without a PC 12Even if your machine is not connected to yo

PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive10712Memory cards or a USB Flash memory drive folder structure12Your

Chapter 12108Getting started 12Firmly put a memory card or USB Flash memory drive into the proper slot. 1 USB Flash memory drive2 CompactFlash®3 SD, S

PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive10912Entering PhotoCapture mode 12After you insert the memory card o

Chapter 12110Print Index (Thumbnails) 12The PhotoCapture Center® assigns numbers for images (such as No.1, No.2, No.3, and so on). The PhotoCapture Ce

PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive11112Printing Photos 12Before you can print an individual image, you

Chapter 12112Enhance Skin-Tone 12Enhance Skin-Tone is best used for adjusting portrait photographs. It detects human skin color in your photos and adj

PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive11312Remove Red-Eye 12The machine detects eyes in your photos and wi

xi10 Polling 91Polling overview...91Polling receive ..

Chapter 12114Sepia 12You can convert the color of your photo to sepia.a Make sure you have put a memory card or USB Flash memory drive in the proper s

PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive11512Print All Photos 12You can print all the photos on your memory

Chapter 12116Trimming 12You can trim your photo and print a part of the image. NoteIf your photo is very small or an irregular shape you may not be ab

PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive11712PhotoCapture Center® print settings 12You can change the print

Chapter 12118Print Quality 12a Press a or b to choose Print Quality.b Press d or c to choose Normal or Photo.Press OK.c If you do not want to change a

PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive11912Adjusting Brightness, Contrast and Color 12Brightness 12a Press

Chapter 12120Cropping 12If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cr

PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive12112Setting your changes as the new default 12You can save the prin

Chapter 12122How to scan to a memory card or USB Flash memory drive 12You can scan black & white and color documents into a memory card or USB Fla

PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive12312j The file name is set automatically however, you can set a nam

xiiSection IV Walk-up Photo Printing12 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive 106PhotoCapture Center® Oper

Chapter 12124Understanding the Error Messages12Once you are familiar with the types of errors that can occur while you are using PhotoCapture Center®,

1251313Printing photos directly from a PictBridge camera13 Your Brother machine supports the PictBridge standard, allowing you to connect to and print

Chapter 13126Printing Images 13NoteRemove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a Make sure

Printing photos from a camera12713Printing photos directly from a digital camera (without PictBridge)13If your camera is using the USB Mass Storage st

Chapter 13128Understanding the Error Messages13Once you are familiar with the types of errors that can occur while you are printing from a camera, you

Section VSoftware VSoftware and Network features 130

13014The CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, printing

Section VIAppendixes VISafety and Legal 132Troubleshooting and Routine Maintenance 145Menu and Features 178Specifications 205Glossary 220

132AChoosing a location APut your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telep

Safety and Legal133ATo use the machine safely APlease keep these instructions for later reference and read them before attempting any maintenance.Note

xiiiSection V Software14 Software and Network features 130Section VI AppendixesA Safety and Legal 132Choosing a location ...

134 DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your han

Safety and Legal135A DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from th

136 Unplug this product from the wall outlet before cleaning the inside of the machine. DO NOT use liquid or aerosol cleaners. Use a damp cloth for cl

Safety and Legal137ACAUTION Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC

138Important safety instructions A1 Read all of these instructions.2 Save them for later reference.3 Follow all warnings and instructions marked on th

Safety and Legal139A13 To protect your product against power surges, we recommend the use of a power protection device (Surge Protector).14 To reduce

140If trouble is experienced with this equipment, for repair or warranty information, please contact Brother Customer Service. (See Brother numbers on

Safety and Legal141AFederal Communications Commission (FCC) Declaration of Conformity (USA only) Adeclares, that the productsProduct Name: MFC-5890CN

142Industry Canada Compliance Statement (Canada only) AThis Class B digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la cl

Safety and Legal143ALegal limitations for copying AColor reproductions of certain documents are illegal and may result in either criminal or civil lia

xivC Menu and Features 178On-screen programming...178Menu table...

144Trademarks AThe Brother logo is a registered trademark of Brother Industries, Ltd.Brother is a registered trademark of Brother Industries, Ltd.Mult

145BBTroubleshooting BIMPORTANTFor technical help, you must call the country where you bought the machine. Calls must be made from within that countr

146Poor print quality Check the print quality. (See Checking the print quality on page 173.) Make sure that the Media Type setting in the printer driv

Troubleshooting and Routine Maintenance147BStains appear on the reverse side or at the bottom of the page.Make sure the printer platen is not dirty wi

148Printing Received FaxesDifficulty SuggestionsCondensed print and white streaks across the page or the top and bottom of sentences are cut off.You p

Troubleshooting and Routine Maintenance149BSending FaxesDifficulty SuggestionsCannot send a fax. Check all line cord connections. Make sure the teleph

150Copying DifficultiesDifficulty SuggestionsCannot make a copy.Make sure that the Copy key is illuminated. (See Entering Copy mode on page 94.)Poor

Troubleshooting and Routine Maintenance151BPhotoCapture Center® DifficultiesDifficulty SuggestionsRemovable Disk does not work properly.1 Have you ins

152Dial Tone BSetting the dial tone to Detection will shorten the dial detect pause.a Press Menu.b Press a or b to choose Initial Setup.Press OK.c Pr

Troubleshooting and Routine Maintenance153BError and Maintenance messages BAs with any sophisticated office product, errors may occur. If this happens

Section IGeneral IGeneral Information 2Loading paper and documents 9General setup 25Security features 33

154Cannot Detect You installed a new ink cartridge too quickly and the machine did not detect it.Take out the new ink cartridge and re-install it slow

Troubleshooting and Routine Maintenance155BHub is Unusable. A Hub or USB Flash memory drive with Hub has been connected to the USB direct interface.A

156No Paper Fed The machine is out of paper or paper is not properly loaded in the paper tray.Do one of the following: Refill the paper in the paper

Troubleshooting and Routine Maintenance157BPaper Jam Paper is jammed in the machine. (MFC-6490CW) Remove the jammed paper by following the steps in Pr

158Unable to Scan XX The machine has a mechanical problem.—OR—A foreign object such as a clip or ripped paper is in the machine.Open the scanner cover

Troubleshooting and Routine Maintenance159BError animation BError animation displays step-by-step instructions when paper gets jammed. You can read th

160Transferring faxes to your PC BYou can transfer the faxes from your machine's memory to your PC. The machine can store faxes for approximatel

Troubleshooting and Routine Maintenance161BDocument jam BDocuments can jam in the ADF unit if they are not inserted or fed properly, or if they are t

162Printer jam or paper jam (MFC-5890CN only) BTake out the jammed paper depending on where it is jammed in the machine.a Pull the paper tray (1) out

Troubleshooting and Routine Maintenance163Bf Lift the scanner cover (1) from the front side of the machine until it locks securely into the open posit

21Using the documentation1Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and c

164Printer jam or paper jam (MFC-6490CW only) BTake out the jammed paper depending on where it is jammed in the machine.a Pull the paper trays (1) out

Troubleshooting and Routine Maintenance165Bd Open the Outer Back Cover (1) at the back of the machine. Pull the jammed paper out of the machine. e C

166Note• If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to take out the paper.• I

Troubleshooting and Routine Maintenance167BRoutine maintenance BReplacing the ink cartridges BYour machine is equipped with an ink dot counter. The in

168d Turn the green knob on the protective yellow cap clockwise until clicks to release the vaccum seal, then remove the cap (1). e Each color has it

Troubleshooting and Routine Maintenance169BCAUTION DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the

170b Wipe the outside of the machine with a soft cloth to remove dust. c Remove anything that is stuck inside the paper tray.d Wipe the paper trays wi

Troubleshooting and Routine Maintenance171BCleaning the machine printer platen BWARNING Be sure to unplug the machine from the AC power outlet before

172d (MFC-5890CN) Close the Jam Clear Cover properly. (MFC-6490CW) Close the Inner Back Cover and the Outer Back Cover.Make sure the Outer Back Cover

Troubleshooting and Routine Maintenance173BChecking the print quality BIf faded or streaked colors and text appear on your output, some of the nozzles

General Information31c If the language screen appears, click your language. The CD-ROM main menu will appear. NoteIf this window does not appear, use

174Checking the print alignment BYou may need to adjust the print alignment after transporting the machine or if your printed text becomes blurred or

Troubleshooting and Routine Maintenance175BPacking and shipping the machineBWhen you transport the machine, use the packing materials that came with y

176g (MFC-5890CN) Lift the scanner cover (1) to release the lock. Gently push the scanner cover support down (2) and close the scanner cover (3) using

Troubleshooting and Routine Maintenance177B(MFC-6490CW) j Close the carton and tape it shut.

178COn-screen programmingCYour machine is designed to be easy to operate with LCD on-screen programming using the menu keys. User-friendly programming

Menu and Features179CMenu table CThe menu table will help you understand the menu selections and options that are found in the machine's programs

180General Setup(Continued)Tray Setting(MFC-6490CW)Tray#1 Paper Type(Options)Plain Paper*Inkjet PaperBrother BP71Other GlossyTransparencySets the size

Menu and Features181CGeneral Setup(Continued)Volume Ring OffLowMed*HighAdjusts the ring volume. 29Beeper OffLow*MedHighAdjusts the volume level of the

182General Setup(Continued)Function Lock Set PasswordLock OffiOnSetup UserReset All Users—You can restrict selected machine operation for up to 20 res

Menu and Features183CFax(Continued)Report SettingTransmission(MFC-5890CN)OnOn+ImageOff*Off+ImageInitial setup for Transmission Verification Report and

If you need to call Customer ServicePlease complete the following information for future reference:Model Number: MFC-5890CN and MFC-6490CW (Circle you

Chapter 14Viewing Documentation (For Macintosh®) 1a Turn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window wi

184Network menuLevel1 Level2 Level3 Level4 Options DescriptionsNetwork Wired LAN TCP/IP BOOT Method Auto*StaticRARPBOOTPDHCPChooses the BOOT method th

Menu and Features185CNetwork(Continued)Wired LAN(Continued)TCP/IP(Continued)IPv6 OnOff*Enable or Disable the IPv6 protocol. If you want to use the IPv

186Network(Continued)WLAN(MFC-6490CW)(Continued)TCP/IP(Continued)DNS Server (Primary) 000.000.000.000(Secondary) 000.000.000.000Specifies the IP addre

Menu and Features187CNetwork(Continued)E-mail/IFAX(MFC-6490CW)(Available as a download for MFC-5890CN)Mail Address Mail Address — Enter the mail addre

188Network(Continued)E-mail/IFAX(MFC-6490CW)(Available as a download for MFC-5890CN)(Continued)Setup Mail RX(Continued)Del Error MailOn*OffDeletes err

Menu and Features189CNetwork(Continued)Time Zone(MFC-6490CW)(Available as a download for MFC-5890CN)— UTC+XX:XX — Sets the time zone for your country.

190Menu ( ) (continued)Level1 Level2 Level3 Options Descriptions PagePrint Reports Transmission — — Prints these lists and reports.90Help List ——Quick

Menu and Features191CFax ( )Level1 Level2 Level3 Options Descriptions PageFax Resolution——Standard*FineS.FinePhotoSets the resolution for outgoing fax

192Batch TX ——OnOff*Combines delayed faxes to the same fax number at the same time of day into one transmission.46Real Time TX ——OnOff*You can send a

Menu and Features193CScan ( )Level1 Option1 Option2 Option3 Descriptions PageScan to E-mailPC — — You can scan a black & white or a color document

General Information51Accessing Brother Support (For Windows®) 1You can find all the contacts you will need, such as Web support (Brother Solutions Cen

194Scan to Media (when a memory card or USB Flash memory drive is inserted)Quality —Color 150 dpi*Color 300 dpiColor 600 dpiB/W 200x100 dpiB/W 200 dpi

Menu and Features195CScan to FTP (Profile Name) — — Enter the name that you want to use for the profile of the FTP server. This name will be displaye

196Copy ( )Level1 Level2 Level3 Options Descriptions PageQuality ——FastNormal*BestChoose the Copy resolution for your type of document.95Enlarge/Reduc

Menu and Features197CBrightness —— Adjusts the brightness of copies.98Contrast —— Adjusts the contrast of copies.99Stack/Sort ——Stack*SortYou can choo

198Watermark Copy SettingsOption1 Option2 Option3 Option4 Descriptions PageTemplate — Text CONFIDENTIAL*DRAFTCOPYUses a template to place text into yo

Menu and Features199CMedia (Select image from media)Position ABCDE*FGHIPatternPlaces a logo or text into your document as a Watermark using an image f

200Photo Capture ( )Level1 Level2 Level3 Options Descriptions PageView Photo(s) — — See the print settings in the following table.You can preview your

Menu and Features201CPrint Settings menuOption1 Option2 Option3 Option4 Descriptions PagePrint Quality(Does not appear when DPOF Print is chosen.)Norm

202True2Life(Does not appear when Enhance Photos is chosen.)OnOff*White Balance Adjusts the hue of the white areas.119Sharpness Enhances the detail of

Menu and Features203CPhone Book ( )Fax Preview ( )Level1 Level2 Level3 Options Descriptions PageSearch ——AlphabeticalOrderNumerical OrderYou can dial

Chapter 16MFC-6490CW Control panel overview 1The MFC-5890CN and MFC-6490CW have the same control panel keys.NoteMost of the illustrations in this User

204Entering Text CWhen you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pad key

205DDGeneral D1Measured diagonallySpecifications DPrinter Type InkjetPrint Method Black:Color:Piezo with 94 × 2 nozzlePiezo with 94 × 3 nozzlesMemory

2061This depends on printing conditions.Dimensions (MFC-5890CN) (MFC-6490CW) Weight (MFC-5890CN) 23.6 lb (10.7 kg)(MFC-6490CW) 34.4 lb (15.6 kg)Noise

Specifications207DPrint media D1Use only transparencies recommended for inkjet printing.2For glossy paper or transparencies, we recommend removing pri

208Fax DCompatibility ITU-T Super Group 3Coding System MH/MR/MMR/JPEGModem Speed Automatic Fallback33600 bps Document Size (MFC-5890CN)ADF Width: 5.8

Specifications209D1‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and

210Copy DColor/Black Yes/YesDocument Size (MFC-5890CN)ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm)ADF Length: 5.8 in to 14 in. (148 mm to 355.6

Specifications211DPhotoCapture Center®D1Memory cards, adapters and USB Flash memory drive are not included.216MB to 2GB34GB to 8GB4xD-Picture Card™ C

212PictBridge DCompatibility Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001.VIsit http://www.cipa.jp/pictbrid

Specifications213DScanner D1Windows® XP in this User’s Guide includes Windows® XP Home Edition, Windows® XP Professional, and Windows® XP Professional

General Information71  d or cPress to scroll backward or forward to a menu selection.Also, press to choose options. a or bPress to scroll through th

214Printer D1When you set the Borderless feature to On.2See Paper type and size for each operation on page 20.Printer DriverWindows® 2000 Professional

Specifications215DInterfaces D1Your machine has a USB 2.0 Hi-speed interface. The machine can also be connected to a computer that has a USB 1.1 inter

216Computer requirements DSUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONSComputer Platform & Operating System VersionSupported PC Software Func

Specifications217DConsumable items DInk The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print he

218Network (LAN) D1See the Computer Requirements chart on page 216.2If you require more advanced printer management, use the latest Brother BRAdmin Pr

Specifications219DWireless one-push configuration DIf your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup™ (PBC1) or AO

220EThis is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchas

Glossary221EDual AccessYour machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receivin

222Manual faxYou can lift the handset of the external telephone or you can press Hook to hear the receiving fax machine answer before you press Black

Glossary223EScan to MediaYou can scan a black & white or color document into a memory card or USB Flash memory drive. Black & white images can

Chapter 18LCD screen 1The LCD shows the current machine status when the machine is idle. 1 Wireless Status (MFC-6490CW only)A four level indicator sho

Index224FAAccess codes, storing and dialing ...88Accessories and supplies ... iiADF (automatic document feeder) ...

225FDirect printingfrom a non-PictBridge camera ...127from a PictBridge camera ...125Distinctive Ring ...

226GGray scale ... 208, 213Groups for Broadcasting ...86HHelpLCD messages ...

227FPaperPort™ 11SE with OCRSee Software User's Guide on the CD-ROM and Help in the PaperPort™ 11SE application to access How-to-Guides. ...

228RReceive ModeExternal TAD ...49Fax Only ...49Fax/Tel ...

229FVVoice Mail ...68Volume, settingbeeper ...30ring ...

EQUIPMENT ATTACHMENT LIMITATIONS (Canada only)NOTICEThis product meets the applicable Industry Canada technical specifications.NOTICEThe Ringer Equiva

Brother International Corporation100 Somerset Corporate BoulevardP.O. Box 6911Bridgewater, NJ 08807-0911 USABrother International Corporation (Canada)

922Loading paper and other print media2Note(MFC-6490CW only)• For Tray #2, see Loading paper in paper tray #2 (MFC-6490CW only) on page 12.• If the tr

Chapter 210cWith both hands, gently press and slide the paper side guides (1) and then the paper length guide (2) to fit the paper size.Make sure that

Loading paper and documents112g Close the output paper tray cover.Check that the paper is flat in the tray and below the maximum paper mark (1). h Slo

Chapter 212Loading paper in paper tray #2 (MFC-6490CW only) 2NoteYou can only use plain paper sizes Ledger, Letter, Legal, Executive, A3 or A4 in Tray

Loading paper and documents132NoteIf you are using Ledger, Legal or A3 size paper, press and hold the universal guide release button (1) as you slide

iBrother numbersIMPORTANTFor technical help, you must call the country where you bought the machine. Calls must be made from within that country. Regi

Chapter 214i Do one of the following: If you are using Ledger, Legal or A3 size paper, go to step j. If you are using Letter size paper, go to step

Loading paper and documents152Loading envelopes and post cards 2About envelopes 2 Use envelopes that weigh from 20 to 25 lb (80 to 95 g/m2). Some en

Chapter 216b Put envelopes or post cards in the paper tray with the address side down and the leading edge in first as shown in the illustration. With

Loading paper and documents172Printable area 2The printable area depends on the settings in the application you are using. The figures below show the

Chapter 218Acceptable paper and other print media2The print quality can be affected by the type of paper you are using in the machine.To get the best

Loading paper and documents192Handling and using print media 2 Store paper in its original packaging, and keep it sealed. Keep the paper flat and awa

Chapter 220Choosing the right print media 2Paper type and size for each operation 2Paper Type Paper Size UsageFax Copy Photo CapturePrinterCut Sheet L

Loading paper and documents212Paper weight, thickness and capacity 21Up to 150 sheets of plain paper 20lb (80 g/m2).2Up to 250 sheets of plain paper 2

Chapter 222Loading documents 2You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.Using the

Loading paper and documents232d Place your document, face up, top edge first in the ADF until the LCD display shows ADF Ready and you feel it touch th

iiOrdering accessories and supplies For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If y

Chapter 224Scannable area 2The scannable area depends on the settings in the application you are using. The figures below show the unscannable area. U

2533On/Off key 3You can turn the machine on and off by pressing the On/Off key. Note• If you press the On/Off key while the machine is in use it will

Chapter 326Mode Timer 3The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and Photo Capture. You can change the amount of

General setup273Paper Size 3You can use seven sizes of paper for printing copies: Letter, Legal, Ledger, A4, A5, A3 and 4×6in. (10×15 cm) and five siz

Chapter 328Tray use in Copy mode (MFC-6490CW only) 3You can change the default tray the machine will use for printing copies.To change the default set

General setup293Secure Paper Feed mode for Ledger size Short Grain Paper3If your printed pages have smudge problems when using Ledger paper, your pape

Chapter 330Beeper Volume 3When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax.You can

General setup313Automatic Daylight Savings Time3You can set the machine to change automatically for daylight savings time. It will reset itself forwar

Chapter 332LCD screen 3LCD Contrast 3You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LC

3344Secure Function Lock 4Secure Function Lock lets you restrict public access to certain machine functions (Fax, Copy, Scan, Print1 and PCC).This fea

iiiNotice - Disclaimer of Warranties (USA and Canada)BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROT

Chapter 434Changing the password 4a Press Menu.b Press a or b to choose General Setup.Press OK.c Press a or b to choose Function Lock.Press OK.d Press

Security features354Setting up and changing restricted users 4Setting up restricted users 4You can set up users with restrictions and a password. You

Chapter 436Reset existing restricted users 4You can reset restricted users one at a time.a Press Menu.b Press a or b to choose General Setup.Press OK.

Security features374Switching users 4This setting allows a restricted user to log on the machine when Secure Function Lock is turned on.a Hold down Sh

Chapter 438

Section IIFax IISending a Fax 40Receiving a Fax 49Telephone Services and External devices 67Dialing and storing numbers 79Printing Reports 89Polling 9

405Entering Fax mode 5When the machine is idle, the time appears on the LCD. When you want to send a fax, or change fax send or receive settings, pres

Sending a Fax415Faxing from the scanner glass5You can use the scanner glass to fax pages of a book one at a time. The document can be up to Ledger siz

Chapter 542Setting scanner glass size for faxing (MFC-6490CW only) 5To fax a Legal, Ledger, A3 or A4 size document from the scanner glass, you need to

Sending a Fax435Broadcasting (Black & White only)5Broadcasting is when the same fax message is automatically sent to more than one fax number. You

ivBrother® Two-Year Limited Warranty and Replacement Service (USA Only)Who is covered: This limited warranty (“warranty”) is givenonly to the orig

Chapter 544Additional sending operations5Sending faxes using multiple settings 5When you send a fax you can choose any combination of these settings:

Sending a Fax455Changing fax resolution 5The quality of a fax can be improved by changing the fax resolution.a Press (Fax).b Press a or b to choose Fa

Chapter 546Overseas Mode 5If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that yo

Sending a Fax475Setting your changes as the new default 5You can save the fax settings for Fax Resolution, Contrast, Glass ScanSize and Real Time TX y

Chapter 548Out of Memory message 5If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax.If you

4966Receive modes 6Choose the correct Receive Mode 6The correct Receive mode is determined by the external devices and telephone subscriber services (

Chapter 650To set the receive mode follow the instructions below: 6a Press Menu.b Press a or b to choose Initial Setup.Press OK.c Press a or b to choo

Receiving a Fax516Using receive modes 6Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before us

Chapter 652Receive mode settings 6Ring Delay 6The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode.

Receiving a Fax536Easy Receive 6If Easy Receive is On: 6The machine receives a fax call automatically, even if you answer the call. When you see Recei

vBrother® Two-Year Limited Warranty and Replacement Service (USA Only)discretion. Brother reserves the right to supplya refurbished or remanufactured

Chapter 654Setting the Receiving Priority 6When a Ledger Color fax is sent to your machine, your machine will receive either a Ledger black & whit

Receiving a Fax556Receiving a fax at the end of a conversation 6At the end of a conversation you can ask the other party to fax you information before

Chapter 656Memory Receive (Black & White only)6You can only use one Memory Receive operation at a time: Fax Forwarding Paging Fax Storage PC F

Receiving a Fax576Paging 6When you choose Paging, your machine dials the pager number you have programmed, and then dials your PIN (Personal Identific

Chapter 658Fax Storage 6If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from

Receiving a Fax596Note• PC Fax Receive is not supported in the Mac OS®.• Before you can set up PC Fax Receive you must install the MFL-Pro Suite softw

Chapter 660Turning off Memory Receive Operations 6a Press Menu.b Press a or b to choose Fax.Press OK.c Press a or b to choose Setup Receive.Press OK.d

Receiving a Fax616Fax Preview (Black & White only)6How to preview a received fax6You can view received faxes on the LCD by pressing the Fax Previe

Chapter 662c Press Stop/Exit.When a fax is open the control panel keys will perform the operations shown below.How to delete all faxes in the list 6a

Receiving a Fax636Changing the settings to turn off fax preview 6a Press Fax Preview.b Press a or b to choose Fax Preview i Off.Press OK.The LCD will

viBROTHER MULTIFUNCTION CENTER / FAX MACHINELIMITED WARRANTY(Canada only)Pursuant to the limited warranty of 2 years from the date of purchase for lab

Chapter 664Using your Remote Access Code 6a Dial your fax number from a touch tone telephone or another fax machine.b When your machine answers, enter

Receiving a Fax656Remote Fax commands 6Follow the commands below to access features when you are away from the machine. When you call the machine and

Chapter 666Retrieving fax messages 6You can call your machine from any touch tone telephone and have your fax messages sent to a machine. Before you u

6777Voice operations 7Voice calls can be made either with an external telephone, by dialing manually, or by using Quick Dial numbers.Tone or Pulse (Ca

Chapter 768Telephone services 7Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies of

Telephone Services and External devices697Distinctive Ring 7Distinctive Ring is a function of your Brother machine that allows a person with one line

Chapter 770Before you choose the ring pattern to register7You can only register one Distinctive Ring pattern with the machine. Some ring patterns cann

Telephone Services and External devices717Turning off Distinctive Ring 7a Press Menu.b Press a or b to choose Fax.Press OK.c Press a or b to choose Mi

Chapter 772Setting up your area code (USA only) 7When returning calls from the caller ID history your machine will automatically dial “1” plus the are

Telephone Services and External devices737Note• If you do not receive all your faxes, shorten the Ring Delay setting on your external TAD.• If You Sub

viiTable of ContentsSection I General1 General Information 2Using the documentation...

Chapter 774Recording outgoing message (OGM) on an external TAD 7Timing is important in recording this message. The message sets up the ways to handle

Telephone Services and External devices757Converting telephone wall outlets 7There are three ways to convert to an RJ11 jack. The first two ways may r

Chapter 776Multi-line connections (PBX) 7We suggest you ask the company who installed your PBX to connect your machine. If you have a multi line syste

Telephone Services and External devices777Using external and extension telephones 7Using extension telephones 7If you answer a fax call at an extensio

Chapter 778Changing the remote codes 7The preset Fax Receive Code is l 51. The preset Telephone Answer Code is #51. If you want to, you can replace th

7988How to Dial 8Manual dialing 8Press all of the digits of the fax or telephone number. One Touch Dialing 8Your machine has 3 One Touch keys where yo

Chapter 880Search 8You can search for names you have stored in the One Touch and Speed Dial memory. a Press (Phone Book).Or, you can press (Fax) and

Dialing and storing numbers818Outgoing Call 8The last 30 numbers you sent a fax to will be stored in the outgoing call history. You can choose one of

Chapter 882Storing numbers 8You can set up your machine to do the following types of easy dialing: One Touch, Speed Dial and Groups for broadcasting f

Dialing and storing numbers838d Press a or b to choose the 2-digit One Touch Dial number where you want to store the number.Press OK.NoteOne Touch Dia