Brother FAX-T78 Owner's Manual

FAX-T78OWNER’S MANUAL

Preparation and Simple Use Guide 4PREPARATIONAND SIMPLE USE18 Using the telephonePick up the handset.When you hear a dial tone, dial the number,

5 Chapter 1Advice for Preparation and Simple Use GuidePackingWhenever you transport the machine, use the packing materials that came with your machi

Preparation and Simple Use Guide 6PREPARATIONAND SIMPLE USEConnecting the Power CordMemory StorageYour machine is equipped with an internal batte

7 Chapter 1Control Panel OverviewFAX-T786 87 9 101234511 1218192021171514 16131Liquid Crystal DisplayThe LCD displays messages and signs to help you

Preparation and Simple Use Guide 8PREPARATIONAND SIMPLE USE22252423EDial PadDials phone and fax numbers, and can be used as a keyboard for enteri

9 Chapter 1Using the speakerphoneInstead of using the handset, you can press Speaker Phone.You can switch from handset to Speakerphone by pressing S

Preparation and Simple Use Guide 10PREPARATIONAND SIMPLE USEUsing Extension TelephonesIt may be that your premises are already wired with paralle

11 Chapter 1Connecting an External Telephone Answering Device (TAD)Connections1You may connect an external TAD to your machine, as shown below.2Set

Preparation and Simple Use Guide 12PREPARATIONAND SIMPLE USESequence of External TAD Reception When you leave your machine set in TAD mode, all c

13 Chapter 22SetupCustom SettingsSetting the Dialling Mode (Tone/Pulse)Your machine is initially set to TONE. If you are using a PULSE dial line, yo

i Using This Manual Thank you for purchasing a Brother fax machine (FAX).This machine has been designed to be simple to use, with LCD scree

BASIC USE Setup 14As an example, If your machine was installed here at Brother International in the UK, your telephone number would be 0161 330 65

15 Chapter 22Rotate to select your setting.3When the screen displays the setting you want, press Menu/Set.4Press Stop to exit.Speaker VolumeYou ca

BASIC USE Sending a Fax 163Sending a FaxSetting the Document Documents must be between 14.8 and 21.6 cm wide, and 15 and 60 cm long. Your fax mach

17 Chapter 3Manual TransmissionManual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax. 1Insert the

BASIC USE Sending a Fax 18Dialling a NumberTel-Index Dialling by IndexYou can search for names you have stored in Tel-Index memories by rotating

19 Chapter 3Advanced Sending OperationsMemory TransmissionYou can scan a fax into the machine’s memory to be sent as soon as the scan is complete. T

BASIC USE Sending a Fax 20Delayed Transmission (Timer)You can use this function to send a fax up to 24 hours later.1Insert the document in the fee

21 Chapter 3Interrupting Timer and Polled Transmit JobsYou can send a fax or make a copy now, even if you have the machine set to send a fax later,

BASIC USE Receiving a Fax 224Receiving a FaxAnswer Mode SettingsSelect Answer ModeManual—You must answer all calls yourself. If you hear fax tones,

23 Chapter 4Fax DetectWhen you use this feature, you don’t have to press Start when you answer a fax call and hear calling beeps. Just hold the hand

ii User-Friendly Programming We have designed your fax machine with on-screen programming and a Help key. User-friendly programming helps you ta

BASIC USE Receiving a Fax 24Receiving a FaxPrinting a Reduced Incoming DocumentYou can always reduce the size of an incoming fax to a fixed percen

25 Chapter 4Setting the Ring Delay The Ring Delay setting determines the number of times the machine rings before it answers. See “Operation from an

BASIC USE Receiving a Fax 26Recording the Fax/Tel Outgoing Announcement (F/T MESSAGE) This is the announcement played by your machine (not an exte

27 Chapter 55Making CopiesCopy FunctionsTo make a single copy that is not reduced, enlarged or sorted, you only have to press one key. The default r

BASIC USE Making Copies 285Rotate to select an enlargement or reduction ratio.For example: 75%.6Press Copy/Help. If you are making multiple copi

29 Chapter 66TelephoneMaking a CallYou can use your machine to make voice telephone calls, by dialling manually or by using Tel-Index memory for Ind

BASIC USE Telephone 30Setting the Music on HoldYou can select your music on hold from among 8 patterns and 4 melodies. These 4 melodies are harmon

31 Chapter 6Extension telephones are not permitted in some countries, in such a case the deactivation code will not work.The Remote Activation Code

BASIC USE Telephone 32If nobody answers at the fax machine, pseudo-ringing stops after 30 seconds. In that case, it may still be possible to speak

33 Chapter 6Advantages of Caller IDFor BusinessAll businesses profit from a quicker response to customer calls.At HomeResidential customers can prot

iii THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother

BASIC USE Telephone 34Selecting a Caller ID from the Memory for Call ReplyYou can display the caller IDs that are stored in the memory and select

35 Chapter 6Call Reply to DDI numbers via Caller IDCalls derived from a caller ID number to destinations connected to a “Direct Dial Inward (DDI)” p

Setup Index for Easy Dialling 36BASIC USE7Setup Index for Easy DiallingYou can set up Index for easy dialling: Tel-Index.Storing Tel-Index Numbers

37 Chapter 88Printing ReportsTypes of ReportsYou can print the following lists and reports:Setting ReportsTo Print a Report1Press Menu/Set, 7.2Enter

BASIC USE Printing Reports 38Journal PeriodYou can set the machine to print activity reports at specific intervals (1, 3, 6, 12, 24 hours, 2, 4 or

39 Chapter 99PollingAll parties involved in polling need to set up their machines to accommodate polling. When someone polls your machine to receive

Polling 40ADVANCED USESetup Delayed Polling ReceiveYou can set your machine to begin Polling Receive at a later time.1Press Menu/Set, 2, 7. The s

41 Chapter 9Polled TransmitPolling Transmit is when you set up your fax machine to wait with a document so another fax machine can retrieve it.1Plac

Polling 42ADVANCED USECancelling a Scheduled JobThis function allows you to cancel tasks that you’ve scheduled such as Delayed Fax, Delayed Polli

43 Chapter 1010Message ManagerMessage Manager ModeMessage Manager Mode allows you to store incoming fax and voice messages in a flexible memory. The

iv Table of Contents Using This ManualUser-Friendly Programming Table of Contents...

Message Manager 44ADVANCED USESetting the Message StoreSelect the setting from the descriptions of “Flexible Memory Settings”.1Press Menu/Set, 8,

45 Chapter 104Press 1 to erase the OGM—OR—Press 2 to exit without erasing.5Press Stop to exit.Activating Message Manager ModePress and hold until

Message Manager 46ADVANCED USEPrinting a Fax MessageOnce you print a new fax message stored in memory, it is erased from the memory automatically

47 Chapter 10Setting the Maximum Time for Incoming MessagesYour machine comes set to receive voice messages up to 35 seconds long. You can change th

Message Manager 48ADVANCED USEFax Forwarding/PagingWhen Paging is set to ON, your machine dials the pager number you have programmed and, when co

49 Chapter 10Remote RetrievalYou can call your machine from any touch tone phone (or remote Group 3 fax machine set for tone) and use a Remote Acces

Message Manager 50ADVANCED USERemote Control CommandsFollow the commands below to access features remotely. When you call the fax machine and ent

51 Chapter 10Retrieving the Memory Status ListYou can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages.

Message Manager 52ADVANCED USEChanging the Fax Forwarding NumberYou can change the default setting of your fax forwarding number from a remote fa

53 Chapter 1111Troubleshooting and MaintenanceClearing JamsDocument Jam1Remove any paper that is not jammed from the ADF.2Open the cover by lifting

v ADVANCED USE Chapter 9 Polling Polling Receive... 39Polled Tr

Troubleshooting and Maintenance 54MAINTENANCEPaper Jam1Remove any paper that is not jammedfrom the paper tray.2Open the cover by lifting the leve

55 Chapter 11Error MessagesYou may occasionally encounter a difficulty with your machine or telephone line. If this happens, your machine often iden

Troubleshooting and Maintenance 56MAINTENANCEYou’ve tried accessing a Tel-Index location and no number has been stored. See “Setup Index for Easy

57 Chapter 11Difficulty with OperationIf you think there is a problem with your machine, make a copy first. If the copy looks good, the problem is p

Troubleshooting and Maintenance 58MAINTENANCEVertical Black Lines When SendingUse your machine to make a copy. If the copy shows the same problem

59 Chapter 11Changing the RibbonThe sign informs you of the status of remaining ribbon, and warn if it is almost running out. The starter ribbon p

Troubleshooting and Maintenance 60MAINTENANCE3a. Remove the white gear and spools from the ends of the used cardboard cores (1).b. Insert the whi

61 Chapter 115Turn the cartridge over.6Turn the blue gear to tighten the ribbon, as shown.7Re-install the cartridge into the machine: Insert the rec

Troubleshooting and Maintenance 62MAINTENANCERegular MaintenanceCleaning the Scanner1Unplug the power cord for safety.2Open the cover by lifting

63 Chapter 11Cleaning the Print Head1Unplug the power cord for safety.2Open the cover by lifting the lever on the right side of the cover.3Remove th

1 Chapter 1 1 Preparation and Simple Use Guide Simple steps to prepare and use the machine Follow these simple steps below to prepare and use the

Important Information 64MAINTENANCE12Important InformationImportant Safety Instructions1Read all of these instructions.2Save them for later refere

65 Chapter 1217Unplug this product from the mains power and telephone line sockets, and refer servicing to qualified Service Personnel under the fol

Specifications 66APPENDIX13SpecificationsFunction Selection Table1. INITIAL SETUP2. SETUP RECEIVEFunction Description Factory Set Chapter1. TONE/P

67 Chapter 133. SETUP SEND4. CANCEL JOB5. INTERRUPT6. SET INDEX7. PRINT REPORTSFunction Description Factory Set Chapter1. CONTRAST Change lightness

Specifications 68APPENDIX8. SETUP TAD 9. SETUP MELODY0. MISCELLANEOUSFunction Description Factory Set Chapter1. MESSAGE STORE Select if memory wi

69 Chapter 13Entering TextWhen you are setting certain functions, such as the Station ID, you may need to enter text into the machine. Most keys on

Specifications 70APPENDIXAbout Fax MachinesIf you’re a first-time fax machine user, fax operation might seem a little mysterious. You’ll soon get

71 Chapter 13SpecificationsSpecifications are subject to change for improvement without prior notice.*“Pages” refers to the ITU-T #1 chart (at Standa

APPENDIX 72GlossaryADF (Automatic Document Feed) Refers to the number of pages that can be placed in the document feeder and fed one at a time a

73 Memory Status List Shows how much memory is being used, how much is left, and the type of messages in memory.Memory usage Instructs the machine

Preparation and Simple Use Guide 2 PREPARATIONAND SIMPLE USE 13Remove Ribbon Protection Sheet Open the cover by lifting the lever on the right

APPENDIX 74Tel-Index List A listing of names and numbers stored in Tel-Index memory for Index, alphabetically.Thermal transfer A printing proce

75 IndexAActivation Code ...11, 23, 26, 30, 32Answer Mode ...22Assembly ...

APPENDIX 76Journal ... 37Journal Period ... 38LLoading Paper

77 TTAD MESSAGE ...44TAD Mode ...22Telephone Answering Device (TAD) ...1

78Accesssory List*For optimum print quality and product perfomance within published specifications, use only the correct Brother replacement rib

79 Changing Remote Access Code1Press Menu/Set, 8, 7.2Enter a three-digit number from 000 to 900.The cannot be changed.3Press Menu/Set.4Press Stop

EC Declaration of Conformity for Facsimile machines under R & TTE DIRECTIVE.Herewith declare that:Are in conformity with provisions of the R &

This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support fax machines purchased in

3 Chapter 1 15Connect the handset, power cord and telephone line cord16 Set date and time Press Menu/Set , 1 , 2 .Enter the last two digits of