Brother IntelliFAX 1360 User Manual

USER’S GUIDEFAX-1360 Version A

21Using the documentation 1Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and

92Entering Text CWhen you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pads hav

93DGeneral DSpecifications DMemory Capacity 16 MB ADF (automatic document feeder) Up to 20 pagesTemperature: 20° C - 30° C (68° F - 86° F)Humidity: 50

941This depends on printing conditions.Dimensions DimensionsWeight 5.85 kg (12.9 lb)Noise Operating:50 dB1Temperature Operating:Best Print Quality:10

Specifications95Print media DPaper Input Paper Tray Paper type:Plain paper Paper size:Letter, Legal, A4For more details, see Paper weight, thicknes

96Fax D1‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed ma

Specifications97Copy D1Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document.Colour/Monochrom

98Consumable items DInk The machine uses an individual Black ink cartridge that is separate from the print head assembly.Service Life of Ink Cartridge

99EThis is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchase

100ECM (Error Correction Mode)Detects errors during fax transmission and resends the pages of the fax that had an error.Extension phoneA telephone usi

Glossary101One-TouchKeys on the machine’s control panel where you can store numbers for easy dialing. You can store a second number on each key If you

General Information31Control panel overview 1FAX-1360 11 LCD (liquid crystal display)Displays messages on the screen to help you set up and use your

102TransmissionThe process of sending faxes over the phone lines from your machine to the receiving fax machine.Transmission Verification ReportA list

Index103FAADF (automatic document feeder) ... 5, 20ADF cover ...73Answering machine (TAD) ...

104Receive Mode, choosing ...26reducing to fit on paper ...29retrieving from a remote site ...43Ring

105checking alignment ...80difficulties ... 67, 68improving quality ...

Visit us on the World Wide Webhttp://www.brother.comThis machine is approved for use in the country of purchase only. Local Brother companies ortheir

Chapter 14 Volume keys d c In Fax mode, you can press these keys to adjust the ring volume. dPress to scroll backward to a menu selection. a or b

522Loading documents 2You can send a fax and make copies from the ADF (automatic document feeder).Using the ADF 2The ADF can hold up to 20 pages and f

Chapter 26c Adjust the paper guides (1) to fit the width of your documents. Scanning area 2The figures below show the areas you cannot scan on paper.

Loading documents and paper72Improper Setup DO NOT use the following kinds of paper:• Damaged, curled, wrinkled, or irregularly shaped paper 1 2 mm (0

Chapter 28Choosing the right media for paper tray 2Paper type and size for each operation 2Paper weight, thickness and capacity 21Up to 50 sheets for

Loading documents and paper92Loading paper 2How to load paper 2a Pull the paper tray completely out of the machine.If the paper support flap (1) is op

Chapter 210f Gently adjust the paper side guides with both hands and the paper length guide to fit the paper.Make sure that the paper guides touch the

Loading documents and paper112Printable Area 2The figure below shows the unprintable areas on cut sheet paper. The machine cannot print in the shaded

Approval Information and Compilation and Publication NoticeTHIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPRO

123Power Save mode 3When the machine is idle, you can put the machine into Power Save mode by pressing the Power Save key. You can still receive telep

General setup133Mode Timer 3The machine has two temporary mode keys on the control panel: Fax and Copy. You can change the amount of time the machine

Chapter 314Volume Settings 3Ring Volume 3You can choose a range of ring volume levels, from High to Off.While in Fax mode , press d or c to adjust

General setup153LCD display 3LCD Contrast 3You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading

164TX Lock 4TX Lock lets you prevent unauthorized access to the machine.While TX Lock is On, the following operations are available: Receiving faxes

Security features174Turning the TX Lock on/off 4Turning TX Lock on 4a Press Menu, 2, 0, 1.b Press a or b to choose Set TX Lock.Press OK.c Enter the re

Chapter 418

Section IIFax IISending a fax 20Receiving a Fax 26Telephone and External devices 31Dialling and storing numbers 37Remote fax options 41Printing Report

205Entering Fax mode 5To enter fax mode, press (Fax), and the key will glow green.The LCD will show the new job number and the memory available.The n

Sending a fax215• If the memory is full, press Stop/Exit to stop the job. If more than one page has been scanned, press Start to send the portion that

iTable of ContentsSection I General1 General Information 2Using the documentation ...

Chapter 522d Press a or b to choose Auto, Light or Dark. Press OK. NoteEven if you choose Light or Dark, the machine will send the fax using the Auto

Sending a fax235If the memory is full, the machine will send the document in real time (even if Real Time TX is set to Off).Sometimes, you may want to

Chapter 524Delayed Batch Transmission 5Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory b

Sending a fax255Out of Memory message 5If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax.

266Receive modes 6You must choose the receive mode the external devices and telephone services you have on your line.Choosing the Receive Mode 6By def

Receiving a Fax276Using receive modes 6Some receive modes answer faxes automatically (Fax Only and Fax/Tel). You may want to change the ring delay bef

Chapter 628Receive mode settings 6Ring Delay 6The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode.

Receiving a Fax296Fax Detect 6If Fax Detect is On (default setting): 6The machine receives fax calls automatically, even if you lift the machine’s han

Chapter 630If Memory Receive is Off: 6The machine will carry on receiving the current fax, with the remaining pages being stored in memory, if enough

3177Voice Operations 7Voice calls can be made either with the handset, an extension or external telephone, and by dialling manually or by using Quick

iiEntering Fax mode ...20Faxing from the ADF ...

Chapter 732Telephone Service 7The caller ID feature of this machine lets you use the caller ID subscriber service offered by certain telephone compani

Telephone and External devices337Caller ID feature 7The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by man

Chapter 734Connecting an external TAD (telephone answering device) 7You may choose to connect an external answering device. However, when you have an

Telephone and External devices357Recording an outgoing message (OGM) on an external TAD 7Timing is important in recording this message. The message se

Chapter 736Operation from extension telephones 7If you answer a fax call on an extension or an external telephone plugged into the correct socket on t

3788How to Dial 8Manual dialling 8Press all of the digits of the fax number. One-Touch Dialling 8Press the One-Touch key that stores the number you wa

Chapter 838Search 8You can search for names you have stored in the One-Touch and Speed-Dial memories. Press Search/Speed Dial and the menu keys to sea

Dialling and storing numbers398Storing One-Touch Dial numbers 8Your machine has 5 One-Touch keys where you can store 10 fax or phone numbers for autom

Chapter 840Setting up Groups for broadcasting 8If you regularly want to send the same fax message to many fax numbers you can set up a Group. Groups a

4199You can use only one remote fax option at a time.Fax Forwarding 9The fax forwarding feature lets you automatically forward your received faxes to

iiiConnecting an external TAD (telephone answering device)...34Connections...

Chapter 942Changing Remote Fax Options 9If received faxes are left in your machine's memory when you change the remote fax options, the LCD will

Remote fax options439Using your Remote Access Code 9a Dial your fax number from a telephone or another fax machine using touch tone.b When your machin

Chapter 944Changing your Fax Forwarding number 9You can change the default setting of your fax forwarding number from another telephone or fax machine

Remote fax options459Remote fax commands 9Follow the commands below to access features when you are away from the machine. When you call the machine a

4610Fax reports 10You need to set up the Transmission Verification Report and Journal Period using the Menu key.Transmission Verification Report 10You

Printing Reports4710Reports 10The following reports are available: How to print a report 10a Press Menu, 4.b Choose one of the options below: Press a

4811Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s

Polling4911Sequential polling 11The machine can request documents from several fax machines in one operation.a Make sure you are in Fax mode .b Press

Chapter 1150Setup for polled transmit with secure code 11Secure Polling restricts who can retrieve the documents you set up to be polled.Secure Pollin

Section IIICopy IIIMaking copies 52

ivSequential polling ...49Polled transmit ...

5212How to copy 12Entering Copy mode 12Press (Copy) to enter Copy mode. The default setting is Fax mode. You can change the number of seconds or minut

Making copies5312Copy options 12When you want to quickly change the copy settings temporarily for the next copy, use the Copy Options key. The machin

Chapter 1254e Press a or b to choose Normal, Fast or Best. Press OK.f Press Start.To change the default setting, follow the instruction below:a Press

Making copies5512Making N in 1 copies 12The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page.Im

Chapter 1256e Press a or b to make the copy lighter or darker. Press OK.f Press Start.To change the default setting follow the instructions below:a Pr

Section IVAppendixes IVSafety and Legal 58Troubleshooting and Routine Maintenance 67Menu and Features 85Specifications 93Glossary 99

58AChoosing a location APut your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a teleph

Safety and Legal59To use the machine safely APlease keep these instructions for later reference and read them before attempting any maintenance.WARNIN

60 DO NOT put your hands on the edge of the machine under the panel cover, or touch the document feed rollers. Doing this may cause injury. DO NOT p

Safety and Legal61 DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the

vCleaning the machine printer platen...79Cleaning the paper pick-up roller...

62WARNING • Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telep

Safety and Legal63Important Information AImportant Safety Instructions A1 Read all of these instructions.2 Save them for later reference.3 Follow all

64 If the product has been spilled by liquid. If the product has been exposed to rain or water. If the product does not operate normally when the o

Safety and Legal65Legal limitations for copying AIt is an offence to make reproductions of certain items or documents with the intent to commit fraud.

66Trademarks AThe Brother logo is a registered trademark of Brother Industries, Ltd.Brother is a registered trademark of Brother Industries, Ltd.Multi

67BTroubleshooting BIf you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be

68Printing Received Faxes BPhone Line or Connections BReceiving Faxes BPrinted pages double-feed and cause a paper jam. Close the output paper tray co

Troubleshooting and Routine Maintenance69Sending Faxes BHandling Incoming Calls BMenu Setting Difficulty BDifficulty SuggestionsCannot send a fax Chec

70Copying Difficulty BError messages BAs with any sophisticated office product, errors may occur. If this happens, your machine identifies the error a

Troubleshooting and Routine Maintenance71Init Unable XXThe machine has a mechanical problem.—OR—A foreign objects such as a clip or ripped paper is in

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72Transferring your faxes or Fax Journal report BIf the LCD shows: Change Unable XX Clean Unable XX Init Unable XX Print Unable XX Scan Unable XX We

Troubleshooting and Routine Maintenance73Transferring Fax Journal report to another fax machineBIf you have not set up your Station ID, you cannot ent

74Printer jam or paper jam BTake out the jammed paper depending on where it is jammed in the machine. Open and close the Upper Jam Clear Cover to clea

Troubleshooting and Routine Maintenance75e Open the Upper Jam Clear Cover (1).Make sure that there is no jammed paper left in the corners of the machi

76Routine maintenance BReplacing the ink cartridge BYour machine is equipped with an ink sensor. The ink dot counter automatically monitors the level

Troubleshooting and Routine Maintenance77NoteIf the protective yellow cap comes off when you open the bag, the cartridge will not be damaged. e The in

78 Brother multifunction machines are designed to work with ink of a particular specification and will work to a level of optimum performance when use

Troubleshooting and Routine Maintenance79e Close the output paper tray cover and put the paper tray firmly back in the machine.Cleaning the scanner Ba

80Cleaning the paper pick-up roller Ba Pull the paper tray completely out of the machine.b Unplug the machine from the electrical socket and remove th

Troubleshooting and Routine Maintenance81d Press Start.The machine begins printing the Print Quality Check Sheet.e Check the quality of the blocks on

Section IGeneral IGeneral Information 2Loading documents and paper 5General setup 12Security features 16

82e Check the 600 dpi test print to see if number 5 most closely matches number 0.  If the number 5 sample of the 600 dpi is the best match, press 1

Troubleshooting and Routine Maintenance83Packing and shipping the machine BWhen you transport the machine, use the packing materials that came with yo

84 i Pack the printed materials in the original carton as shown below. Do NOT pack the used ink cartridges in the carton. j Close the carton and tape

85COn-screen programming CYour machine is designed to be easy to use with LCD on-screen programming using the menu keys. User-friendly programming hel

86To access the menu mode:a Press Menu.b Choose an option. Press 1 for General Setup menu. Press 2 for Fax menu. Press 3 for Copy menu.  Press 0 f

Menu and Features87Menu Table CThe menu table will help you understand the menu selections and options that are found in the machine's programs.

882.Fax 1.Setup Receive(In Fax mode only)1.Ring Delay 000102*0304050607080910Sets the number of rings before the machine answers in Fax Only or Fax/Te

Menu and Features892.Fax(Continued)2.Setup Send(In Fax mode only)(Continued)3.Delayed Fax — Set the time of day in 24 hour format that the delayed fax

902.Fax(Continued)5.Remote FaxOpt(Continued)2.Remote Access ---l You must set your own code for Remote Retrieval.423.Print Document— Prints incoming f

Menu and Features914.Print Reports(Continued)4.Fax Journal— — Lists information about the last incoming and outgoing faxes. (TX means Transmit. RX mea