Brother DCP9040CN User Manual

USER’S GUIDEDCP-9040CNDCP-9042CDN Version 0UK/IRE/SAF

21Using the documentation1Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.Symbols and co

92u Put the drum unit back in the machine as follows.1 Make sure that the grey lock lever (1) is in the up position and put the drum unit in the machi

Troubleshooting and routine maintenance93C2 Push the drum unit in until it stops. v Close the front cover of the machine. w Plug the machine’s power c

94Replacing the consumable items CWhen the time comes to replace consumable items, the following messages will appear on the LCD.The machine will stop

Troubleshooting and routine maintenance95CThe following are maintenance messages that appear alternately with the normal message on the upper row of t

96Replacing a toner cartridge COrder Numbers:Toner Cartridge Standard: TN-130 (BK, C, M, Y)Toner Cartridge High Yield: TN-135 (BK, C, M, Y)The High Yi

Troubleshooting and routine maintenance97Ca Turn off the machine’s power switch. Press the front cover release button and then open the front cover. b

98CAUTION We recommend that you place the toner cartridges on a clean, flat surface with a piece of disposable paper underneath it in case you acciden

Troubleshooting and routine maintenance99CCAUTION DO NOT use flammable substances near the machine. DO NOT use any type of spray to clean the inside o

100e Unpack the new toner cartridge. Hold the cartridge with both hands and gently shake it five or six times to spread the toner evenly inside the ca

Troubleshooting and routine maintenance101Ch Push the drum unit in until it stops. i Close the front cover of the machine. Replacing the drum unit COr

General information31Viewing documentation 1Viewing documentation (Windows®) 1To view the documentation, from the Start menu, point to Brother, DCP-90

102NoteThe drum unit is a consumable item, and it is necessary to replace it periodically. There are many factors that determine the actual drum life,

Troubleshooting and routine maintenance103Cb Hold the green handle of the drum unit. Lift the drum unit up and then pull it out until it stops. CAUTIO

104c Release the grey lock lever (1) that is on the left side of the machine. Lift the front of the drum unit and pull the drum unit completely out of

Troubleshooting and routine maintenance105C To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations. d Using thei

106f Holding the toner cartridges by their coloured handles, insert them one by one back into the drum unit as shown. Make sure that you match the ton

Troubleshooting and routine maintenance107CNoteWhen you put the drum unit in the machine, match the green guides (1) of the drum unit handle to the gr

108j Press Menu, 5, 5.Only the parts counters that need to be reset appear in the menu. Machine Info.5.Reset Menuk Press a or b to choose Drum.Press O

Troubleshooting and routine maintenance109Cb Hold the green handle of the drum unit. Lift the drum unit up and then pull it out until it stops. c Rele

110CAUTION Make sure that you use the drum unit handles when carrying it. DO NOT hold the sides of the drum unit. We recommend that you place the dr

Troubleshooting and routine maintenance111Ce Unpack the new belt unit, and remove the protective cover and paper. f Put the new belt unit in the machi

Chapter 14How to find scanning instructions 1There are several ways you can scan documents. You can find the instructions as follows:Software User&apo

112NoteWhen you put the drum unit in the machine, match the green guides (1) of the drum unit handle to the green arrows (2) on both sides of the mach

Troubleshooting and routine maintenance113Cj Press Menu, 5, 5.Only the parts counters that need to be reset appear in the menu. Machine Info.5.Reset M

114b Hold the green handle of the drum unit. Lift the drum unit up and then pull it out until it stops. c Release the grey lock lever (1) that is on t

Troubleshooting and routine maintenance115CCAUTION Make sure that you use the drum unit handles when carrying it. DO NOT hold the sides of the drum un

116e Remove the waste toner box from the machine using the green handle. NoteDiscard the used waste toner box according to local regulations, keeping

Troubleshooting and routine maintenance117Ch Put the drum unit back in the machine as follows.1 Make sure that the grey lock lever (1) is in the up po

1182 Push the drum unit in until it stops. i Close the front cover of the machine. How to change the LCD language CYou can change the LCD language.a P

Troubleshooting and routine maintenance119CPacking and shipping the machineCIf for any reason you must move or ship your machine, carefully re-pack in

120Repacking the machine Ca Turn off the machine’s power switch. Unplug the power cord from the electrical socket.b Press the front cover release butt

Troubleshooting and routine maintenance121Cd Release the grey lock lever (1) that is on the left side of the machine. Lift the front of the drum unit

General information51How to find scanning instructions 1There are several ways you can scan documents. You can find the instructions as follows:Softwa

122g Hold the green parts of the belt unit with both hands and lift the belt unit up, then pull it out. CAUTION We recommend that you place the belt u

Troubleshooting and routine maintenance123Cj Insert the original orange packing material for locking the belt unit as shown in the illustration. k Put

124NoteWhen you put the drum unit in the machine, match the green guides (1) of the drum unit handle to the green arrows (2) on both sides of the mach

Troubleshooting and routine maintenance125Cn Two people should place the machine into the plastic bag and put the machine on the styrofoam pieces (1)

126q Put the four joints (1) into the holes of the carton using steps A and B as shown below. r Close the carton and tape it shut.Machine information

Troubleshooting and routine maintenance127CChecking the remaining life of parts CYou can view the remaining life of these parts on the LCD.a Press Men

128DOn-screen programmingDYour machine has been designed to be easy to use. The LCD provides on-screen programming using the menu keys.We have created

Menu and features129DHow to access the menu mode Da Press Menu.b Choose an option. Press 1 for General Setup menu. Press 2 for Copy menu. Press 3 f

130Menu table DThe factory settings are shown in bold with an asterisk.Choose & OK Choose & OK to accept to exit Main Menu Sub

Menu and features131D1.GeneralSetup(continued)3.Beeper — OffLowMed*HighAdjusts the volume level of the beeper.214.Ecology 1.Toner Save OnOff*Increases

Chapter 16Control panel overview 1DCP-9040CN and DCP-9042CDN have similar control keys. 1 Copy keys:OptionsLets you temporarily change multiple copy s

1322.Copy(continued)4.Color Adjust1.Red b -nnnno+ ab -nnnon+ ab -nnonn+ a*b -nonnn+ ab -onnnn+ aAdjusts the red colour for copies.282.Green b -nnnno+

Menu and features133D3.Printer(continued)7.Manual Regist.1.Print Chart — Print the chart to manually check the registration of the colours.See Softwar

1344.LAN(continued)2.Ethernet — Auto*100B-FD100B-HD10B-FD10B-HDChooses the Ethernet link mode.See Network User’s Guide on the CD-ROM.3.Scan to FTP— Co

Menu and features135DEntering text DWhen setting certain menu selections you will need to type text characters. The numeric keys have letters printed

136Special characters and symbolsPress l or #, then press d or c to move the cursor to the symbol or character you want. Press OK to choose it. The s

137EEGeneral ESpecifications EMemory Capacity 64 MB ADF (automatic document feeder)Up to 35 pages (Staggered) (80 g/m2)Recommended Environment for Bes

138Noise level Sound powerOperating (Copying): LWAd = 6.9 BellStandby: LWAd = 4.4 BellSound pressureOperating (Copying): LpAm = 54.5 dBAStandby: LpAm

Specifications139EPrint media EPaper Input Paper Tray Paper Type: Plain paper, Thin paper or Recycled paper Paper Size: Letter, A4, B5, A5, B6, A6,

140Copy E1First copy out time may change if the machine is calibrating or registering itself.Colour/Monochrome Yes/YesDocument Size ADF Width: 148 to

Specifications141EScan E1Maximum 1200 × 1200 dpi scanning with the WIA driver in Windows® XP/Windows Vista® (resolution up to 19200 × 19200 dpi can be

General information71 7 Numeric keysUse to enter text.8 Stop/ExitStops an operation or exits from a menu.9Start:ColourLets you start making copies in

142Print E1The printing speed may change depending on the type of document you print.2From the standard paper tray.3First print out time may change i

Specifications143EComputer requirements E1For WIA, 1200 x 1200 resolution. Brother Scanner Utility enables to enhance up to 19200 x 19200 dpi.2Third p

144Consumable items E1When printing on Letter or A4 size paper at 5% print coverage2When printing on Letter or A4 size paper3When printing on Letter o

Specifications145EEthernet wired network E1Printing only for Windows Server® 20032Mac OS® X 10.2.4 or greater (mDNS)3BRAdmin Professional and Web BRAd

146FThis is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchas

Index147GAADF (automatic document feeder)using ...18Apple® Macintosh®See Software User’s Guide on t

148JJamsdocument ...66paper ...67Job Cancel key ...

149RReducingcopies ...25Remote setupSee Software User’s Guide on the CD-ROM.Replacingbelt unit ...

This machine is approved for use in the country of purchase only, local Brother companies or theirdealers will only support machines purchased in thei

Chapter 18Data LED indications 1The Data LED (light emitting diode) will flash and turn on or off depending on the machine’s status. LED LED Status Ma

922Acceptable paper and other media2Recommended paper 2To get the best print quality, we suggest using the following paper.Print quality may vary acco

Chapter 210The names for the paper trays in the printer driver and this Guide are as follows: 2Paper capacity of the paper trays 21Folio size is 8 in.

Loading paper and documents112Handling and using special paper 2The machine is designed to work well with most types of xerographic and bond paper. Ho

If you need to call Customer ServicePlease complete the following information for future reference:Model Number: DCP-9040CN and DCP-9042CDN (circle yo

Chapter 212Envelopes 2Most envelopes will be suitable for your machine. However, some envelopes may have print-quality problems because of the way the

Loading paper and documents132Types of envelopes to avoid 2CAUTION DO NOT use envelopes:• that are damaged, curled, wrinkled or an unusual shape• that

Chapter 214Labels 2The machine will print on most types of labels designed for use with a laser machine. Labels should have an adhesive that is acryli

Loading paper and documents152Unprintable area when printing from a computer 2When using the default driver the printable area is smaller than the pap

Chapter 216Loading plain paper in the paper tray 2a Unfold the output paper tray support flap (1). b Pull the paper tray completely out of the machine

Loading paper and documents172Loading envelopes or other media in the multi-purpose tray (MP tray) 2Use the MP tray when printing envelopes, labels, a

Chapter 218Loading documents 2You can make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.Using the ADF (automat

Loading paper and documents192Using the scanner glass 2You can use the scanner glass to scan or copy the pages of a book or one page at a time. Docume

203Paper settings 3Paper type 3Set up the machine for the type of paper you are using. This will give you the best print quality.a Do one of the follo

General setup213Tray use in copy mode 3You can change the priority tray that the machine will use for printing copies.When you choose Tray#1 Only or M

iApproval Information and Compilation and Publication NoticeCompilation and Publication NoticeUnder the supervision of Brother Industries Ltd., this m

Chapter 322Ecology features 3Toner save 3You can save toner using this feature. When you set toner save to On, print appears lighter. The default sett

Section IICopy IIMaking copies 24

244How to copy 4LCD display for Copy mode 4 1 Stack/Sort2 Copy ratio and Copy layout3 Contrast4Quality5 Number of copiesMaking a single copy 4a Load y

Making copies254Copy options (temporary settings) 4When you want to quickly change the copy settings temporarily for the next copy, use the temporary

Chapter 426Using the Options key 4Use the Options key to quickly set the following copy settings temporarily for the next copy.Press Menu selections O

Making copies274Changing copy quality 4You can choose from a range of quality settings. The default setting is Auto. AutoAuto is the recommended mode

Chapter 428Adjusting brightness, contrast and colour 4Brightness 4Adjust the copy brightness to make copies darker or lighter.To temporarily change th

Making copies294Colour adjust 4You can change the default setting for colour saturation.To change the default setting follow the steps below:a Press M

Chapter 430If you are copying from the ADF: 4Insert your document face up in the direction shown below: 2 in 1 (P)  2 in 1 (L)  4 in 1 (P)  4 in 1

Section IIISoftware IIISoftware and network features 32

iiEC Declaration of Conformity

325The User’s Guide on the CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for

Section IVAppendixes IVSafety and legal 34Optional memory 43Troubleshooting and routine maintenance 45Menu and features 128Specifications 137Glossary

34AChoosing a location APlace your machine on a flat, stable surface that is free of vibration. Put the machine near a standard, grounded electrical s

Safety and legal35AImportant information ASafety precautions APlease read these instructions before attempting any maintenance, and keep them for late

36After you have just used the machine, some internal parts of the machine will be extremely hot. When you open the front or back cover of the machine

Safety and legal37AIEC60825-1+A2:2001 Specification AThis machine is a Class 1 laser product as defined in IEC60825-1+A2:2001 specifications. The labe

38Wiring information (U.K. only) AIf you need to replace the plug fuse, fit a fuse that is approved by ASTA to BS1362 with the same rating as the orig

Safety and legal39AEU Directive 2002/96/EC and EN50419 A This equipment is marked with the above recycling symbol. It means that at the end of the lif

408 This product is equipped with a 3-wire grounded plug. This plug will only fit into a grounded power outlet. This is a safety feature. If you are u

Safety and legal41ALegal limitations for copying AIt is an offence to make reproductions of certain items or documents with the intent to commit fraud

iiiTable of ContentsSection I General1 General information 2Using the documentation...

42Trademarks AThe Brother logo is a registered trademark of Brother Industries, Ltd.Brother is a registered trademark of Brother Industries, Ltd.Multi

43BBMemory board BThis machine has 64 MB of standard memory and one slot for optional memory expansion. You can expand the memory up to 576 MB by inst

44f Put the DIMM covers (2 and 1) back on. g Plug the machine’s power cord back into the electrical socket first, and then connect the interface cable

45CCTroubleshooting CIf you think there is a problem with your machine, check the chart below and follow the troubleshooting tips.Most problems can be

46Printing difficultiesDifficulties SuggestionsNo printout.  Check that the machine is plugged in and the power switch is turned on. Check that the

Troubleshooting and routine maintenance47CScanning difficultiesDifficulties SuggestionsTWAIN errors appear while scanning.Make sure that the Brother T

48Print quality difficultiesDifficulties SuggestionsPrinted pages are curled.  Low quality thin or thick paper or not printing on the recommended sid

Troubleshooting and routine maintenance49CThe network scanning feature does not work.The network printing feature does not work.(For Windows® only) Th

50The network scanning feature does not work.The network printing feature does not work.(continued)For Windows Vista® users: Ca Click the Start button

Troubleshooting and routine maintenance51CImproving the print quality CIf you have a print quality problem, print a test page first (Menu, 3, 2, 3). I

ivSection II Copy4 Making copies 24How to copy ...

52Coloured streaks or bands down the page  One of the toner cartridges may be damaged. Replace the toner cartridge that matches the colour of the str

Troubleshooting and routine maintenance53CColoured spots at 75 mm  Dust, paper powder, glue, and so on may stick to the surface of the photosensitive

54Ghost  Make sure that you use paper that meets our specifications. Rough-surfaced paper or thick paper may cause the problem. (See Acceptable paper

Troubleshooting and routine maintenance55CColour misregistration  Make sure that the drum unit is installed properly. (See Replacing the drum unit on

56Uneven density appears periodically across the page  Identify the colour that is uneven and put in a new toner cartridge for that colour. (See Repl

Troubleshooting and routine maintenance57COffset image  Check the machine’s environment. Conditions such as high temperatures and humidity can cause

58Curled or wave  Make sure that you choose the correct media type in the printer driver or in the machine’s Paper Type menu setting. (See Acceptable

Troubleshooting and routine maintenance59CEnvelope creases a Open the back cover.b Pull down the two grey levers, one on the left-hand side and one on

60White lines or ribbing down the page on duplex print NotePosition B is only for duplex printing with recycled paper when the temperature and humidit

Troubleshooting and routine maintenance61CToner scatter or toner stain on the edge of duplex pages CAUTION We recommend that you place the drum unit a

vB Optional memory 43Memory board...43Installing ex

62Error and maintenance messages CAs with any sophisticated office product, error and maintenance messages may be displayed. The most common error and

Troubleshooting and routine maintenance63CCover is Open Close the Front Cover.The front cover is not closed completely.Close the front cover of the

64Low TemperatureThe temperature of the machine is too cold.Increase room temperature to allow the machine to operate.No Belt Unit The belt unit is no

Troubleshooting and routine maintenance65CRegistration Registration failed. Press Mono Start/Colour Start and try it again.Do one of the following: T

66Document jams CIf the document is jammed, follow the steps below.Document is jammed in the top of the ADF unit CThe document may get jammed if it is

Troubleshooting and routine maintenance67CPaper jams CTo clear paper jams, please follow the steps in this section.HOT SURFACE After you have just use

68Paper is jammed in Paper Tray 1 CIf the LCD shows Jam Tray 1, follow these steps: Jam Tray 1a Pull the paper tray completely out of the machine. b

Troubleshooting and routine maintenance69Cc Press the front cover release button and then open the front cover. d Hold the green handle of the drum u

70e Release the grey lock lever (1) that is on the left side of the machine. Lift the front of the drum unit up and pull the drum unit completely out

Troubleshooting and routine maintenance71Cf The jammed paper may be pulled out with the toner cartridge and drum unit assembly, or this may release th

viE Specifications 137General ...137Print m

72NoteWhen you put the drum unit in the machine, match the green guides (1) of the drum unit handle to the green arrows (2) on both sides of the machi

Troubleshooting and routine maintenance73CPaper is jammed at the back of the machine CIf the LCD shows Jam Rear, follow these steps: Jam Reara Press t

74e Using both hands, gently pull the jammed paper out of the fuser unit. f Close the fuser cover (1) and lift the two green levers at the left and ri

Troubleshooting and routine maintenance75CPaper is jammed underneath Paper Tray 1 or in the fuser unit (DCP-9042CDN only) CIf the LCD shows Jam Duplex

76e Pull out the jammed paper slowly. f Reset the grey lever on the left hand side (1) back to the original position. g Close the back cover. h Put th

Troubleshooting and routine maintenance77CCleaning the outside of the machine CClean the outside of the machine as follows:Ca Turn off the machine’s p

78c In the ADF unit, clean the white bar (1) and the scanner glass strip (2) underneath it with a soft lint-free cloth moistened with a non-flammable

Troubleshooting and routine maintenance79Cc Hold the green handle of the drum unit. Lift the drum unit up and then pull it out until it stops. d Relea

80HOT SURFACE After you have just used the machine, some internal parts of the machine will be extremely hot. When you open the front cover of the mac

Troubleshooting and routine maintenance81Cf Put the drum unit back in the machine as follows.1 Make sure that the grey lock lever (1) is in the up pos

Section IGeneral IGeneral information 2Loading paper and documents 9General setup 20

822 Push the drum unit in until it stops. g Close the front cover of the machine. h Plug the machine’s power cord back into the AC electrical socket f

Troubleshooting and routine maintenance83Cc Hold the green handle of the drum unit. Lift the drum unit up and then pull it out until it stops. d Using

84e Unclip and fold back the white corona wire cover (1). NoteWe recommended that you clean the corona wire for each of the colours. If you want to cl

Troubleshooting and routine maintenance85Ci Holding the toner cartridges by their coloured handles, insert them one by one back into the drum unit as

86Cleaning the drum unit CIf you have print quality problems caused by repeating marks on the page, clean the drum unit as follows.a Press the front c

Troubleshooting and routine maintenance87Cg The following message appears on the LCD when the machine has finished cleaning. DRUM CLEANINGCOMPLETEDh

88m Release the grey lock lever (1) that is on the left side of the machine. Lift the front of the drum unit and pull the drum unit completely out of

Troubleshooting and routine maintenance89Cn Using their coloured handles to lift them out, remove all four toner cartridges from the drum unit. CAUTIO

90o While holding both hands, turn the drum unit upside down and place on a piece of disposable paper or cloth. Make sure that the drum unit gears (1)

Troubleshooting and routine maintenance91Cs Turn the drum unit gear toward you by hand to return it to the home position. The home position of each dr