Brother FAX 1920CN User Manual

USER’S GUIDE®MFC-3320CNFAX-1920CN

viii Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone

SETUP SEND 6 - 11Checking job statusCheck which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waitin

6 - 12 SETUP SENDAdvanced sending operationsBroadcasting (Not available for color faxes)Broadcasting is when the same fax message is automatically s

SETUP SEND 6 - 135Enter the next number.(Example: Speed-Dial number)6When the LCD displays the fax number or name of the other party, press Menu/Set

6 - 14 SETUP SENDDelayed Fax (Not available for color faxes)During the day you can store up to 50 faxes in the memory to be sent within 24 hours. Th

SETUP SEND 6 - 15Setting up Polled Transmit (Not available for color faxes)Polled Transmit is when you set up your machine to wait with a paper orig

6 - 16 SETUP SENDDelayed Batch Transmission (Not available for color faxes)Before sending the delayed faxes, your machine will help you economize by

QUICK-DIAL NUMBERS AND DIALING OPTIONS 7 - 17Storing numbers for easy dialingYou can set up your machine to do three types of easy dialing: One-Touc

7 - 2 QUICK-DIAL NUMBERS AND DIALING OPTIONS4Enter a number (up to 20 digits). Press Menu/Set. If you want to enter a pause in the dialing sequence

QUICK-DIAL NUMBERS AND DIALING OPTIONS 7 - 3Storing Speed-Dial numbersYou can store Speed-Dial numbers, so that when you dial you will only have to

7 - 4 QUICK-DIAL NUMBERS AND DIALING OPTIONSChanging One-Touch and Speed-Dial numbersIf you try to store a One-Touch or Speed-Dial number where a nu

ixChoosing a locationPlace your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a tele

QUICK-DIAL NUMBERS AND DIALING OPTIONS 7 - 5Setting up Groups for BroadcastingGroups, which can be stored on a One-Touch key or a Speed-Dial locatio

7 - 6 QUICK-DIAL NUMBERS AND DIALING OPTIONS4To include One-Touch or Speed-Dial numbers in the Group, enter them as if you were dialing.For example,

QUICK-DIAL NUMBERS AND DIALING OPTIONS 7 - 7Dialing optionsAccess codes and credit card numbersSometimes you may want to choose from several long di

7 - 8 QUICK-DIAL NUMBERS AND DIALING OPTIONSPausePress Redial/Pause to insert a 3.5-second pause between numbers. If you are dialing overseas, you c

QUICK-DIAL NUMBERS AND DIALING OPTIONS 7 - 9Telephone (voice) operation (FAX-1920CN only)You can use the machine to make voice telephone calls by di

8 - 1 REMOTE FAX OPTIONS8Fax Forwarding/PagingProgramming a Fax Forwarding numberWhen Fax Forwarding is set to On, your machine stores the received

REMOTE FAX OPTIONS 8 - 2Programming your pager numberWhen Paging is selected, your machine dials the pager number you’ve programmed, and then dials

8 - 3 REMOTE FAX OPTIONSSetting Fax StorageIf you set Fax Storage to ON, you will be able to retrieve fax messages from another location using Fax F

REMOTE FAX OPTIONS 8 - 4Setting your Remote Access CodeThe remote access code lets you access the Remote Retrieval features when you are away from y

8 - 5 REMOTE FAX OPTIONSRemote RetrievalYou can call your machine from any touch tone telephone or fax machine, then use the Remote Access Code and

xQuick Reference GuideSending faxesAutomatic Transmission1If it is not illuminated in green, press (Fax).2Load your original. (See Load originals

REMOTE FAX OPTIONS 8 - 6Remote commandsFollow the commands below to access features when you are away from the machine. When you call the machine an

8 - 7 REMOTE FAX OPTIONS95 Change the Fax Forwarding or Paging settings1 OFF If you hear one long beep, the change has been accepted. If you hear th

REMOTE FAX OPTIONS 8 - 898 Change Receive Mode (FAX-1920CN only)If you hear one long beep, you can change the Receive Mode.1 Msg Ctr2 Fax/Tel3 Fax O

8 - 9 REMOTE FAX OPTIONSRetrieving fax messages1Dial your fax number.2When your machine answers, immediately enter your Remote Access Code (3 digits

MESSAGE CENTER (FAX-1920CN ONLY) 9 - 19Message Center modeMessage Center mode allows you to store up to 99 incoming voice messages that are a maximu

9 - 2 MESSAGE CENTER (FAX-1920CN ONLY)Recording Message Center Outgoing MessageRecording the Message Center Outgoing Message (Msg Ctr OGM) is the fi

MESSAGE CENTER (FAX-1920CN ONLY) 9 - 3Erasing Outgoing Message (OGM)1Press Menu/Set, 2, 7, 1.2Press or to select Msg Ctr OGM (not F/T OGM).Press

9 - 4 MESSAGE CENTER (FAX-1920CN ONLY)Playing voice messagesFollow the steps below to listen to voice messages:1Press Play/Record.Adjust the Volume

MESSAGE CENTER (FAX-1920CN ONLY) 9 - 5Erasing incoming messagesYou can erase voice messages individually, or all at once.To erase voice messages ind

9 - 6 MESSAGE CENTER (FAX-1920CN ONLY)Setting Maximum Time for incoming messagesYour machine comes set to receive voice messages up to 30 seconds lo

xi Dialing operationsOne-Touch Dialing/Speed-Dialing1If it is not illuminated in green, press (Fax).2Load your original. (See Load originals on pa

MESSAGE CENTER (FAX-1920CN ONLY) 9 - 7Recording a conversationYou can record a telephone conversation by pressing Play/Record during the conversatio

10 - 1 PRINTING REPORTS10Machine settings and activityYou need to set up the Transmission Verification Report and Journal Period in the menu table.P

PRINTING REPORTS 10 - 2Setting the Journal PeriodYou can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours

10 - 3 PRINTING REPORTSPrinting reports Six reports are available To print a report1For FAX-1920CN, press Ink/Reports key with Shift key, or press

MAKING COPIES 11 - 111Using the machine as a copierYou can use your machine as a copier, making up to 99 copies at a time.Enter Copy modeBefore maki

11 - 2 MAKING COPIESMaking a single copy1Press (Copy) to illuminate it in green.2Load your original. (See Load originals on page 2-1.)3Press Black S

MAKING COPIES 11 - 3Using the Copy keys(Temporary settings)When you want to change the settings only for the next copy, use the Temporary Copy keys.

11 - 4 MAKING COPIESQualityYou can select the copy quality. The default setting is Normal.1Press (Copy) to illuminate it in green.2Load your origina

MAKING COPIES 11 - 5OptionsUse the Options key to set the following copy settings only for the next copy.After you finish choosing settings using th

11 - 6 MAKING COPIESEnlarge/ReduceYou can select the following enlargement or reduction ratios.Custom allows you to enter a ratio from 25% to 400%.1

xiiTable of Contents1Introduction ... 1-1Using this Guide ...

MAKING COPIES 11 - 7Paper TypeYou can change the paper type only for the next copy. Select the type of media that you are using to get the best prin

11 - 8 MAKING COPIESPaper SizeYou can change the paper size setting only for the next copy.1Press (Copy) to illuminate it in green.2Load your origin

MAKING COPIES 11 - 9ContrastYou can adjust the copy contrast to help an image look sharper and more vivid.1Press (Copy) to illuminate it in green.2L

11 - 10 MAKING COPIES N in 1 copy (Page Layout)You can save paper by copying either two or four pages on one page. If you want to print a poster, u

MAKING COPIES 11 - 114 in 1 (P) (MFC-3320CN only)If 2 in 1 or 4 in 1 copies are in color, you must use letter or A4 paper. For the other Special Cop

11 - 12 MAKING COPIESChanging the default copy settingsYou can change the default copy settings. These settings will stay until you change them agai

MAKING COPIES 11 - 13Color Adjustment1Press Menu/Set, 3, 4.2Press or to select Red, Green or Blue.Press Menu/Set.3Press to increase the color

11 - 14 MAKING COPIESLegal limitationsColor reproductions of certain originals are illegal and may result in either criminal or civil liability. Thi

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3320CN ONLY) 12 - 112IntroductionYour Brother machine includes four media drives (slots) for use with popular digi

12 - 2 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3320CN ONLY)Basic flowEven if your machine is not connected to your computer, you can print photo directly

xiiiRecommended paper...2-3Paper capacity of the paper tray ...2-4Paper specificati

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3320CN ONLY) 12 - 3Getting startedFirmly insert the card into the appropriate slot.PhotoCapture key Lights: PhotoC

12 - 4 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3320CN ONLY)The machine can only read one Media card at a time so do not insert more than one card. The set

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3320CN ONLY) 12 - 5Printing the Index (Thumbnails)The PhotoCapture Center™ assigns numbers for images (such as No.

12 - 6 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3320CN ONLY)Printing imagesBefore you can print an individual image, you have to know the image number.1Mak

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3320CN ONLY) 12 - 7Paper Type & Paper Size5Press or to select the type of paper you are using, (Letter Glo

12 - 8 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3320CN ONLY)DPOF printingDPOF stands for Digital Print Order Format.Major Digital Camera manufacturers (Can

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3320CN ONLY) 12 - 9Changing the default settingsYou can adjust the Print Quality, Paper & Print Size, Brightne

12 - 10 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3320CN ONLY)Brightness1Press Menu/Set, 4, 3.2Press to make a lighter print.—OR—Press to make a darker

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3320CN ONLY) 12 - 11Color enhancement (True2Life®)You can turn on the color enhancement (True2Life®) feature to pr

12 - 12 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3320CN ONLY) SharpnessThis setting enhances the detail of an image. It is similar to adjusting the fine fo

xiv5Setup Receive ... 5-1Basic receiving operations...

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3320CN ONLY) 12 - 13Understanding the Error MessagesOnce you are familiar with the types of errors that can occur

13 - 1 IMPORTANT INFORMATION13Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only.(FAX-

IMPORTANT INFORMATION 13 - 2If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary

13 - 3 IMPORTANT INFORMATIONWARNI NGThis machine has been certified to comply with FCC standards, which are applied to the USA only. A grounded plug

IMPORTANT INFORMATION 13 - 4ImportantChanges or modifications not expressly approved by Brother Industries, Ltd. could void the user’s authority to

13 - 5 IMPORTANT INFORMATIONImportant safety instructions1Read all of these instructions.2Save them for later reference.3Follow all warnings and ins

IMPORTANT INFORMATION 13 - 612Do not place anything in front of the machine that will block received faxes. Do not place anything in the path of rec

13 - 7 IMPORTANT INFORMATIONTrademarksThe Brother logo is a registered trademark of Brother Industries, Ltd.Brother is a registered trademark of Bro

TROUBLESHOOTING AND ROUTINE MAINTENANCE 14 - 114 Troubleshooting Error messagesAs with any sophisticated office product, errors may occur. If this h

14 - 2 TROUBLESHOOTING AND ROUTINE MAINTENANCEData Remains Print data remains in the machine’s memory. Re-start printing from your computer.Print da

xv6Setup Send ... 6-1How to fax...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 14 - 3Not RegisteredYou tried to access a One-Touch or Speed-Dial number that is not programmed.Set up the O

14 - 4 TROUBLESHOOTING AND ROUTINE MAINTENANCEOriginal jamIf the original is jammed, follow the steps below.Original is jammed inside the front of t

TROUBLESHOOTING AND ROUTINE MAINTENANCE 14 - 5Printer jam or paper jamRemove the jammed paper depending on where it is jammed in the machine.Paper i

14 - 6 TROUBLESHOOTING AND ROUTINE MAINTENANCE2Pull up the jammed paper to remove it. Paper is jammed inside the paper tray1Pull the paper tray out

TROUBLESHOOTING AND ROUTINE MAINTENANCE 14 - 72Pull up the jammed paper to remove it.Paper is jammed inside the machine.1Open the control panel cove

14 - 8 TROUBLESHOOTING AND ROUTINE MAINTENANCEIf you are having difficulty with your machineIf you think there is a problem with your machine or the

TROUBLESHOOTING AND ROUTINE MAINTENANCE 14 - 9Phone Line or ConnectionsThe machine does not answer when called.Make sure the machine is in the corre

14 - 10 TROUBLESHOOTING AND ROUTINE MAINTENANCESoftware Difficulties (MFC-3320CN only)Cannot perform ‘2 in 1 or 4 in 1’ printing.Check that the pape

TROUBLESHOOTING AND ROUTINE MAINTENANCE 14 - 11How to improve print qualityCleaning the print headTo ensure good print quality, the machine will reg

14 - 12 TROUBLESHOOTING AND ROUTINE MAINTENANCESTEP A: Color block quality checkThe LCD shows:4Check the quality of the four color blocks on the she

xviDialing options ...7-7Access codes and credit card numbers... 7-7

TROUBLESHOOTING AND ROUTINE MAINTENANCE 14 - 13STEP B: Alignment CheckThe LCD shows:9Check the 600 dpi and 1200 dpi test prints to see if number 5 m

14 - 14 TROUBLESHOOTING AND ROUTINE MAINTENANCEIf you still see missing ink in this Print Quality Check Sheet, repeat the cleaning and test print pr

TROUBLESHOOTING AND ROUTINE MAINTENANCE 14 - 15Packing and shipping the machineWhenever you transport the machine, use the packing materials that ca

14 - 16 TROUBLESHOOTING AND ROUTINE MAINTENANCE5Attach the yellow protective bar.6Remove the paper tray and output paper support, ADF Document Outpu

TROUBLESHOOTING AND ROUTINE MAINTENANCE 14 - 178Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridge

14 - 18 TROUBLESHOOTING AND ROUTINE MAINTENANCERoutine maintenanceCleaning the scannerUnplug the machine, and then open the control panel cover. Cle

TROUBLESHOOTING AND ROUTINE MAINTENANCE 14 - 19Replacing the ink cartridgesYour machine is equipped with an ink dot counter that automatically monit

14 - 20 TROUBLESHOOTING AND ROUTINE MAINTENANCE6Hold the new ink cartridge as shown in the illustration, and then peel the sealing tape from the sid

TROUBLESHOOTING AND ROUTINE MAINTENANCE 14 - 21WARNI NGIf ink gets in your eyes, irrigate them with water immediately and call a doctor if you are c

G - 1 GLOSSARYGADF (automatic document feeder) The original can be placed in the ADF and scanned one page at a time automatically.Auto Reduction R

xvii10Printing reports ...10-1Machine settings and activity...

GLOSSARY G - 2Communication error (or Comm. Error) An error during fax sending or receiving, usually caused by line noise or static.Compatibility g

G - 3 GLOSSARYFax/Tel You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD).Fine reso

GLOSSARY G - 4One-Touch Keys on the machine’s control panel where you can store numbers for easy dialing. You can store a second number on each key

G - 5 GLOSSARYRing Delay The number of rings before the machine answers in Fax Only mode.Ring Volume Volume setting for the machine’s ring.Scannin

GLOSSARY G - 6True2Life® Adjusts the color in the image for better print quality by improving sharpness, white balance and color density.User Setti

S - 1 SPECIFICATIONSSProduct descriptionGeneralSpecificationsMemory Capacity 8 MB (FAX-1920CN)16 MB (MFC-3320CN)Automatic Document Feeder (ADF)Up to

SPECIFICATIONS S - 2Print mediaWeight MFC-3320CN: 14.3 lb (6.5 kg)FAX-1920CN: 15.4 lb (7 kg)Noise Operating:Standby: 48 dB A or less35 dB A or lessT

S - 3 SPECIFICATIONSCopyPhotoCapture Center (MFC-3320CN only)Color/Black Color/BlackCopy Speed BlackUp to 12 pages/minute (Letter paper) ColorUp to

SPECIFICATIONS S - 4Fax Compatibility ITU-T Group 3Coding System MH/MR/MMR/JPEGModem Speed Automatic Fallback33600 bps:Original Size ADF Width: 3.5

S - 5 SPECIFICATIONSScanner (MFC-3320CN only)Color/Monochrome Color/MonochromeTWAIN CompliantYes (Windows® 98/98SE/Me/2000 Professional)Mac OS® 8.6-

If you need to call Customer ServicePlease complete the following information for future reference:Model Number: FAX-1920CN and MFC-3320CN(Circle your

xviiiColor enhancement (True2Life®)...12-11Cropping... 12-12Und

SPECIFICATIONS S - 6PrinterFor FAX-1920CN, you can download the Brother Printer Driver and PC Fax Driver from the Brother Solutions Center. Visit us

S - 7 SPECIFICATIONSInterfacesComputer requirementsUSB A Standard Universal Serial Bus cable that is not longer than 6 feet (2.0m).Minimum System R

SPECIFICATIONS S - 8Consumable itemsInk Black and 3 individual color ink cartridges separate from the print heads.Service Life of Ink CartridgeAppro

S - 9 SPECIFICATIONSNetwork (LAN)You can connect your machine to a network for Network Printing, Network Scanning and Internet Fax. Also included is

INDEX I - 1IndexAAccess codes, storing and dialing ...7-7Accessories and supplies ...iiADF (automatic document fee

I - 2 INDEXDDate and Time ... 4-1Delayed Batch Transmission ... 6-16Delayed Fax ...

INDEX I - 3enter Fax mode ...6-1from memory (Dual Access) ...6-8, 6-9manual ...6-5overseas ...

I - 4 INDEXOOne-Touch numberschanging ... 7-4dialing ... 6-2storing ...

INDEX I - 5print ...S-6scan ...S-5setting for next fax ...6-8Ring Delay ...

REMOTE RETRIEVAL ACCESS CARD (MFC-3320CN ONLY) R - 1Remote Retrieval Access card (MFC-3320CN only)If you plan to receive fax messages while away fro

xixGGlossary ... G-1SSpecifications ...

R - 2 Press Menu/Set, 2, 5, 3.When you are at the machine:fax number where you want your fax messages forwardedfollowed by .Program Fax Forw

REMOTE RETRIEVAL ACCESS CARD (FAX-1920CN ONLY) R - 3Remote Retrieval Access card (FAX-1920CN only)If you plan to retrieve voice or fax messages whil

R - 4 Check Receiving StatusPress 9 7then for Fax messages, press 1.Voice messages, press 2. 1 long beep — Received message 3 short beeps — No

EQUIPMENT ATTACHMENT LIMITATIONS(Canada only)NOTICEThis product meets the applicable Industry Canada technical specifications.NOTICE The Ringer Equiva

These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications Regu

INTRODUCTION 1 - 11Using this GuideThank you for buying a Brother fax machine or Multi-Function Center (MFC). Your machine is simple to use, with LC

1 - 2 INTRODUCTIONFax Test Sheet and Product Registration(USA only)After setting your Station ID, please fill in the Test Sheet included with your m

INTRODUCTION 1 - 3Control panel overviewFAX-1920CMFC-3320CN5 6 7 8 921 415 13 12 11 105 6 7 8 91 2 314 13 12 11 10

1 - 4 INTRODUCTION1 One-Touch keysThese 4 keys (MFC-3320CN only) or 2 keys (FAX-1920CN only) give you instant access to 8 (MFC-3320CN only) or 4 (FA

INTRODUCTION 1 - 5Color StartLets you start sending faxes or making copies in full color.Also for MFC-3320CN, lets you start a scanning operation. (

1 - 6 INTRODUCTIONTurning the machine on and offWhen the machine is idle, you can turn it on and off by pressing the On/Off key. In OFF mode, no mac

INTRODUCTION 1 - 7About fax machinesCustom featuresDo you have Voice Mail on the phone line?If you have Voice Mail on the phone line where you will

1 - 8 INTRODUCTIONFax tones and handshakeWhen someone is sending a fax, the machine sends fax calling tones (CNG tones). These are quiet, intermitte

iBrother numbersRegister your productBy registering your product with Brother International Corporation, you will be recorded as the original owner

INTRODUCTION 1 - 9ECM (Error Correction Mode)The Error Correction Mode (ECM) is a way for the machine to check a fax transmission while it is in pro

1 - 10 INTRODUCTIONConnecting an external telephone answering device (TAD)SequenceYou may choose to connect an answering device. However, when you h

INTRODUCTION 1 - 11When the TAD is in use, the LCD shows Telephone.ConnectionsThe external TAD must be plugged into the back of the machine, into th

1 - 12 INTRODUCTIONRecording outgoing message (OGM) on an external TADTiming is important in recording this message. The message sets up the ways to

INTRODUCTION 1 - 13Special line considerationsRoll over phone linesA roll over phone system is a group of two or more separate telephone lines that

1 - 14 INTRODUCTIONConverting telephone wall outletsThere are three ways to convert to an RJ11 jack. The first two ways may require assistance from

INTRODUCTION 1 - 15Installing machine, external two-line TAD and two-line telephoneWhen you are installing an external two-line telephone answering

1 - 16 INTRODUCTIONMulti-line connections (PBX)Most offices use a central telephone system. While it is often relatively simple to connect the machi

LOADING ORIGINALS AND PAPER 2 - 12Load originalsYou can copy and scan from the ADF (automatic document feeder).Using the automatic document feeder (

2 - 2 LOADING ORIGINALS AND PAPER The automatic document feeder (ADF) can hold up to 20 pages, feeding each one individually through the machine. Us

ii Brother fax back system (USA only)Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questi

LOADING ORIGINALS AND PAPER 2 - 3About paperThe print quality of your original can be affected by the kind of paper you use in the machine.To get th

2 - 4 LOADING ORIGINALS AND PAPERPaper capacity of the paper tray * You can copy only on Letter, Legal and Photo Card (4"(W) x 6"(H)) pape

LOADING ORIGINALS AND PAPER 2 - 5Paper capacity of the output paper support Output Paper SupportUp to 50 sheets of 20 lb (Letter) Transparencies and

2 - 6 LOADING ORIGINALS AND PAPERPrintable areaThe printable area depends on the settings in the application you are using. The figures below show t

LOADING ORIGINALS AND PAPER 2 - 7How to load paper and envelopesTo load paper or other media1Fan the stack of paper well to avoid paper jams and mis

2 - 8 LOADING ORIGINALS AND PAPERTo load glossy paper1Fan the stack of glossy paper well.2Put a sheet of plain paper in the paper tray first, and th

ON-SCREEN PROGRAMMING 3 - 13User-friendly programmingYour machine is designed to be easy to use with LCD on-screen programming using the navigation

3 - 2 ON-SCREEN PROGRAMMINGNavigation keysYou can access the menu mode by pressing Menu/Set.When you enter the menu, the LCD scrolls.Press 1 for Gen

ON-SCREEN PROGRAMMING 3 - 3 Main Menu Submenu Menu SelectionsOptions Descriptions Page1.General Setup1.Mode Timer — 5 Mins2 Mins1 Min30 Secs(MFC-332

3 - 4 ON-SCREEN PROGRAMMING1.General Setup (Continued)5.Auto Daylight— OnOffChanges for Daylight Savings Time automatically.4-116.On/Off Setting— Fa

iiiNotice - Disclaimer of Warranties(USA and Canada)BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER

ON-SCREEN PROGRAMMING 3 - 52.Fax(Continued)1.Setup Receive(In Fax mode only)5.Auto ReductionOnOffReduces the size of incoming faxes.5-106.Polling RX

3 - 6 ON-SCREEN PROGRAMMING2.Fax (Continued)3.Set Quick- Dial (Continued)2.Speed-Dial — Stores Speed-Dial numbers, so you can dial by pressing only

ON-SCREEN PROGRAMMING 3 - 72.Fax (Continued)7.Setup MSG CTR(FAX-1920CN only)1.OGM MSG CTR OGMF/T OGMPlay/Record or erase the outgoing message.9-22.I

3 - 8 ON-SCREEN PROGRAMMING3.Copy(Continued)3.Contrast —- +- +- +- +- +Adjusts the contrast for copies.11-124.Color Adjust1.Red R:- +R:- +R:-

ON-SCREEN PROGRAMMING 3 - 94.PhotoCapture (MFC-3320CN only)(Continued)5.True2LifeTrue2Life:OnTrue2Life:Off1.White Balance- +- +- +- +- +Adjusts

3 - 10 ON-SCREEN PROGRAMMING4.LAN (FAX-1920CN only)5.LAN (MFC-3320CN only)1.Setup TCP/IP1.BOOT MethodAutoStaticRARPBOOTPDHCPYou can choose the BOOT

ON-SCREEN PROGRAMMING 3 - 114.LAN (FAX-1920CN only)5.LAN (MFC-3320CN only)2.Setup Internet1.Mail Address(60 characters) Enter the mail address.2.SMT

3 - 12 ON-SCREEN PROGRAMMING4.LAN (FAX-1920CN only)5.LAN (MFC-3320CN only)(Continued)4.Setup Mail TX(Continued)2.Size Limit OnOffLimits the size of

ON-SCREEN PROGRAMMING 3 - 136.Print Reports(FAX-1920CN only)7.Print Reports(MFC-3320CN only)1.Help List — — You can print these lists and reports.10

4 - 1 GETTING STARTED4sInitial SetupSetting the Date and TimeYour machine displays the date and time and if you set up the Station ID it prints on e

iv Brother® One Year Limited Warranty and Replacement Service(USA only)Who is covered:• This limited warranty (“warranty”) is givenonly to the origi

GETTING STARTED 4 - 2Setting the Station IDYou should store your name or company name and fax number to be printed on all fax pages that you send.1P

4 - 3 GETTING STARTEDEntering textWhen you are setting certain menu selections, such as the Station ID, you may need to type text into the machine.

GETTING STARTED 4 - 4Special characters and symbols Press , # or 0, and then press or to move the cursor under the special character or symbol y

4 - 5 GETTING STARTEDGeneral SetupSetting the Mode Timer (MFC-3320CN only)The machine has three temporary mode keys on the control panel: Fax, Copy

GETTING STARTED 4 - 6Setting the Paper TypeTo get the best print quality, set the machine for the type of paper you are using.1Press Menu/Set, 1, 2.

4 - 7 GETTING STARTEDSetting the Paper Size (MFC-3320CN only)You can use two sizes of paper for printing your faxes and copies: letter and legal. Wh

GETTING STARTED 4 - 8Setting the Beeper VolumeYou can change the beeper volume. The default (factory) setting is Low. When the beeper is on, the mac

4 - 9 GETTING STARTEDSetting the Handset Volume (FAX-1920CN only)1Press Menu/Set, 1, 4, 4.2Press to select High or Low, and then press Menu/Set.3Pre

GETTING STARTED 4 - 10Choosing the Handset Volume (For Volume Amplify) (FAX-1920CN only)Before you begin to use the machine, you must decide if you

4 - 11 GETTING STARTEDSetting Volume Amplify (FAX-1920CN only)Please carefully read Choosing the Handset Volume on page 4-10 before you do the follo

vBrother® One Year Limited Warranty and Replacement Service(USA only)provided such replacement productsconform to the manufacturer's specifica

GETTING STARTED 4 - 12On/Off Setting You can customize the machine’s On/Off key. The default setting is Off. Your machine will not work when it is s

5 - 1 SETUP RECEIVE5Basic receiving operationsChoosing the Receive Mode (MFC-3320CN only)There are four different Receive Modes for your machine. Yo

SETUP RECEIVE 5 - 2To select or change your Receive Mode1If it is not illuminated in green, press (Fax).2Press Menu/Set, 0, 1.3Press or to sel

5 - 3 SETUP RECEIVEChoosing the Receive Mode (FAX-1920CN only)There are four different Receive Modes for your machine. You can choose the mode that

SETUP RECEIVE 5 - 4To select or change your Receive Mode1If it is not illuminated in green, press (Fax).2Press Menu/Set, 0, 1.3Press or to sel

5 - 5 SETUP RECEIVESetting the Ring DelayThe Ring Delay sets the number of times the machine rings before it answers in Fax Only, Fax/Tel and MC:Msg

SETUP RECEIVE 5 - 6Setting Toll Saver (FAX-1920CN Only)When you set the toll saver feature, the machine answers after four rings if you don’t have v

5 - 7 SETUP RECEIVESetting the F/T Ring Time (Fax/Tel mode only)If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the machine w

SETUP RECEIVE 5 - 8Easy Receive (MFC-3320CN only)When you use this feature, you don’t have to press Black Start, Color Start, or the Fax Receive Cod

5 - 9 SETUP RECEIVEEasy Receive (FAX-1920CN only)When you use this feature, you don’t have to press Black Start, Color Start, or the Fax Receive Cod

vi BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only)Pursuant to this limited warranty of 1 year from the date of purchas

SETUP RECEIVE 5 - 10Printing a reduced incoming fax (Auto Reduction)If you choose On, the machine automatically reduces an incoming fax to fit on on

5 - 11 SETUP RECEIVEAdvanced receiving operationsOperation from extension telephonesIf you answer a fax call on an extension telephone, or an extern

SETUP RECEIVE 5 - 12Using a cordless external handsetIf your cordless telephone is connected to the EXT. jack on the machine and you typically carry

5 - 13 SETUP RECEIVEPollingPolling is the process of retrieving faxes from another fax machine. You can use your machine to ‘poll’ other machines, o

SETUP RECEIVE 5 - 14Telephone servicesYour machine supports the Distinctive Ring and Caller ID subscriber telephone services that some telephone com

5 - 15 SETUP RECEIVEDo you have Voice Mail?If you have Voice Mail on the phone line that you will install your new machine on, there is a strong pos

SETUP RECEIVE 5 - 16 The machine will only answer calls to its registered number. The first two rings are silent on the machine. This is because the

5 - 17 SETUP RECEIVETurning off the Distinctive Ring1Press Menu/Set, 2, 0, 1.2Press or to select Off.Press Menu/Set.3Press Stop/Exit.If you turn o

SETUP RECEIVE 5 - 18Caller IDAfter a few rings, the LCD shows the telephone number of your caller (or name, if available). Once you pick up the hand

5 - 19 SETUP RECEIVE4Press or to return to the Caller ID listing.—OR—Press Stop/Exit.Printing Caller ID List1Press Menu/Set, 2, 0, 2.2Press or

viiSafety precautionsTo use the machine safelyPlease refer to these instructions for later reference and before attempting any maintenance.WARNI NG

SETUP SEND 6 - 16How to faxYou can send faxes from the ADF (automatic document feeder).Enter Fax modeBefore sending faxes, make sure (Fax) is illu

6 - 2 SETUP SENDOne-Touch dialing Press the One-Touch Key of the location you want to call. (See Storing One-Touch Dial numbers on page 7-1.)To dial

SETUP SEND 6 - 3Search You can search for names you have stored in the One-Touch and Speed-Dial memories. Press Search/Speed Dial and the navigation

6 - 4 SETUP SENDAutomatic transmission (MFC-3320CN only)This is the easiest way to send a fax.1If it is not illuminated in green, press (Fax). 2Lo

SETUP SEND 6 - 5Manual transmission (MFC-3320CN only)Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a

6 - 6 SETUP SENDSending a fax at the end of a conversation (FAX-1920CN only)At the end of a conversation you can send a fax to the other party befor

SETUP SEND 6 - 7Basic sending operationsSending faxes using multiple settingsWhen you send a fax you can choose any combination of these settings: c

6 - 8 SETUP SENDFax ResolutionYou can use the Fax Resolution key to change the setting temporarily (for this fax only). Press Fax Resolution and or

SETUP SEND 6 - 9Color fax transmissionYour machine can send a color fax to machines that support this feature.However, color faxes cannot be stored

6 - 10 SETUP SENDReal Time TransmissionWhen you are sending a fax, the machine will scan the originals into the memory before sending. Then, as soon