Brother MFC-6800 Owner's Manual

®OWNER’S MANUALMFC-6800version B

viii QUICK REFERENCE GUIDEStoring NumbersStoring Speed Dial Numbers1Press Menu/Set, 2, 3, 1.2Enter a two-digit Speed Dial number, and then press Men

12 - 3 USING BROTHER MACHINE AS A PRINTERPaper TrayThe MFC ejects paper with printed surfaces face down into the paper tray at the front of the mach

USING BROTHER MACHINE AS A PRINTER 12 - 4Choosing Acceptable PaperWe recommend that you test paper, especially special sizes and types, on the MFC b

13 - 1 PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)1313Printer Driver Settings (For Windows® Only)Using the Brother MFC-6800 Printer DriverA Printer

PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY) 13 - 2Basic Tab*1 Select the Paper size, Multiple Page and Orientation.*2 Select number of Copies and Me

13 - 3 PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)Paper SizeFrom the drop-down box select the Paper Size you are using.Multiple PageThe Multiple Pag

PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY) 13 - 4CollateThe collate selection is active if more than one copy is selected. With the collate check b

13 - 5 PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)Advanced TabChange the tab settings by selecting one of the following icons:*1 Print Quality*2 Dup

PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY) 13 - 6Print Setting (For Windows® 95/98/98SE/Me Users Only)Print Setting is used for optimizing your pri

13 - 7 PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)Watermark (*3)You can place a logo or text into your document as a Watermark by using a bitmap fil

PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY) 13 - 8You can change the size and the position of the Watermark on the page by selecting the Watermark a

ixTable of Contents1Introduction... 1-1Using This Manual...

13 - 9 PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)Page Setting (*4)You can change the print size of your document with the Scaling feature. 1Check

PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY) 13 - 10Device Options (*5)Set one of the following Printer Functions: Quick Print Setup Administrator

13 - 11 PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)Quick Print SetupThe Quick Print Setup feature allows you to quickly select driver settings. To v

PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY) 13 - 12Print Date & TimeWhen enabled the Print Date and Time feature will automatically print the da

13 - 13 PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)SupportThe Support Tab provides driver version information and setting information. In addition t

PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY) 13 - 14Features in the Printer Driver (For Windows® 2000)General TabPrinting PreferencesIn the General t

13 - 15 PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)Layout Tab*1 OrientationSelect the Orientation, which is how your document will be positioned on

PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY) 13 - 16*2 Pages Per SheetYou can select 1, 2, 4, 6, 9 or 16 pages to be printed on one sheet of paper. T

13 - 17 PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)*2 Media For the best print quality, select the type of media you are using: Regular Thick Pap

PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY) 13 - 18*2 GraphicPrint Quality – You can change the resolution as follows: 600 × 600 dots per inch 300

x Multi-Line Connections (PBX) ... 2-13If You are Installing the MFC to Work with a PBX:... 2-13Custom Featur

13 - 19 PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)Device Settings Tab (Not Available)Form To Tray Assignment – The paper size is displayed. If you

USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS® ONLY) 14 - 11414Using the Windows®-Based Brother MFL-Pro Control Center(For Wi

14 - 2 USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS® ONLY)How to Turn Off AutoLoad 1Left click the Control Center icon and

USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS® ONLY) 14 - 3Scan ImageYou can scan a color picture into your graphics applicat

14 - 4 USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS® ONLY)Brother Control Center FeaturesAuto ConfigurationDuring the instal

USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS® ONLY) 14 - 5Copy OperationsCopy—allows you to use the PC and any Windows® prin

14 - 6 USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS® ONLY)Setting Up the Scanner ConfigurationsThe Pop-Up application stores

USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS® ONLY) 14 - 7Perform an Operation from the Control Center ScreenIf you see this

14 - 8 USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS® ONLY)Destination FolderPaperPort Folder—Select this checkbox to scan th

USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS® ONLY) 14 - 9Scanner SettingsFrom the pull-down list, select the scanning mode

xiPolling... 5-5Setting Up Polling Receive...

14 - 10 USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS® ONLY)Conversion OptionsFormatCombine all files into one file when poss

USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS® ONLY) 14 - 11Scan to Word ProcessorScanner SettingsFrom the pull-down list, se

14 - 12 USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS® ONLY)Word ProcessorWord Processor—From the pull-down list, select the

USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS® ONLY) 14 - 13User-Defined ButtonScanner SettingsFrom the pull-down list, selec

14 - 14 USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS® ONLY)CopyScanner SettingsFrom the pull-down list, select the scanning

USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS® ONLY) 14 - 15Send a FaxScanner SettingsFrom the pull-down list, select the sca

14 - 16 USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTER (FOR WINDOWS® ONLY)FAX SettingsBrother PC-FaxFAX Resolution—Fine (200 × 200)1To chan

SCANNER AND USING SCANSOFT™ PAPERPORT® AND TEXTBRIDGE® OCR 15 - 11515Scanner and Using ScanSoft™ PaperPort® and TextBridge® OCRUsing ScanSoft™ Pape

15 - 2 SCANNER AND USING SCANSOFT™ PAPERPORT® AND TEXTBRIDGE® OCRViewing ItemsPaperPort® provides several ways to view items: Desktop View display

SCANNER AND USING SCANSOFT™ PAPERPORT® AND TEXTBRIDGE® OCR 15 - 3Links to Many Other ApplicationsPaperPort® automatically recognizes many other app

xii Search ... 7-3Speed Dialing ...

15 - 4 SCANNER AND USING SCANSOFT™ PAPERPORT® AND TEXTBRIDGE® OCRExporting Items in Other FormatsYou can export or save PaperPort® items in several

SCANNER AND USING SCANSOFT™ PAPERPORT® AND TEXTBRIDGE® OCR 15 - 5Scanning an Image into Your PC1Place the original face up in the ADF, or face down

15 - 6 SCANNER AND USING SCANSOFT™ PAPERPORT® AND TEXTBRIDGE® OCRContrastThe contrast setting is adjustable only when you have selected one of the

SCANNER AND USING SCANSOFT™ PAPERPORT® AND TEXTBRIDGE® OCR 15 - 7PreScanning an ImagePreScanning allows you to scan an image quickly at a low resol

16 - 1 SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)1616Setting Up and Using PC FAX (For Windows® Only)IntroductionThis chapter outlines the basic

SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY) 16 - 2MFC Remote SetupThe MFC Remote Setup application allows you to quickly set up your MFC by taki

16 - 3 SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)PC FAX Sending (For Windows® Only)The Brother PC FAX feature allows you to use your PC to send

SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY) 16 - 4Setting Up SendingTo access the Sending tab from the Brother PC-FAX Setup dialog box, click th

16 - 5 SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)User interfaceSelect the User Interface for the Sending dialog box. You have a choice of the S

SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY) 16 - 6Setting Up Speed DialAccess the Speed Dial tab from the Brother PC-Fax Setup dialog box by cli

xiiiTo Print a Report... 10-311Making Copies...

16 - 7 SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)The Address BookFrom the Start menu, select Programs, Brother, Brother MFL Pro Suite, and then

SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY) 16 - 8Setting Up a Member in the Address BookIn the Brother Address Book dialog box you can add, edi

16 - 9 SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)Setting Up a Group for BroadcastingIf you repeatedly send the same PC-FAX to multiple recipien

SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY) 16 - 10Deleting a Member or Group1Select the Member of Group you want to delete.2Click the delete

16 - 11 SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)5Type the name of the file, and then select Save.Importing to the Address BookYou can import

SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY) 16 - 123Select Divide Character - Tab or Comma based on what file format you are importing. 4Select

16 - 13 SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)ToYou can enter information in each field.FromYou can enter information in each field.Comment

SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY) 16 - 14Sending a File as a PC-FAX Using the Facsimile Style1Create a file in Word, Excel, Paint, Dra

16 - 15 SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)4Enter the fax number by using any of the following methods:a. Enter the number using the dia

SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY) 16 - 163Select Brother PC-FAX as your printer, and then click OK.The FAX Sending dialog box will app

xiv 13Printer Driver Settings (For Windows® Only) ... 13-1Using the Brother MFC-6800 Printer Driver ...

17 - 1 USING AUTOMATIC E-MAIL PRINTING1717Using Automatic E-Mail PrintingFor Windows® 95, 98, 98SE, Me OnlyMain Features You can use Automatic E-Ma

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH® G3, G4 OR IMAC™ /IBOOK 18 - 11818Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™

18 - 2 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH® G3, G4 OR IMAC™ /IBOOKTo print the document:3From application software such as PaperPort®,

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH® G3, G4 OR IMAC™ /IBOOK 18 - 3Sending a Fax from Your Macintosh® ApplicationYou can send a fax dire

18 - 4 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH® G3, G4 OR IMAC™ /IBOOK4Click Send Fax. The Send Fax dialog box appears:The Send Fax dialog

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH® G3, G4 OR IMAC™ /IBOOK 18 - 5Setting Up Your Address BookYou can add new members and groups to you

18 - 6 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH® G3, G4 OR IMAC™ /IBOOKAdding a New GroupYou can set up a group of multiple recipients.1Clic

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH® G3, G4 OR IMAC™ /IBOOK 18 - 7Using Brother TWAIN Scanner Driver with Your Apple® Macintosh®The Bro

18 - 8 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH® G3, G4 OR IMAC™ /IBOOKAccessing the ScannerRun your PaperPort® software. You will see the P

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH® G3, G4 OR IMAC™ /IBOOK 18 - 9Settings in the Scanner WindowImageResolutionChoose the scanning reso

xv*1 Orientation ... 13-15*2 Pages Per Sheet...

18 - 10 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH® G3, G4 OR IMAC™ /IBOOKScanning AreaSet the Size to one of the following:• Letter (8.5 × 11

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH® G3, G4 OR IMAC™ /IBOOK 18 - 11Adjust ImageBrightnessAdjust the Brightness settings to obtain the b

18 - 12 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH® G3, G4 OR IMAC™ /IBOOKPreScanning an ImagePreScanning allows you to scan an image quickly

IMPORTANT INFORMATION 19 - 11919Important InformationStandard Telephone and FCC NoticesThese notices are in effect on models sold and used in the Un

19 - 2 IMPORTANT INFORMATIONIf you experience trouble with your MFC-6800, please contact a Brother Authorized Service Center for information on obta

IMPORTANT INFORMATION 19 - 3CautionChanges or modifications not expressly approved by Brother Industries, Ltd. may void the user’s authority to oper

19 - 4 IMPORTANT INFORMATIONIndustry Canada Compliance StatementThis Class B digital apparatus complies with Canadian ICES-003. Cet appareil numériq

IMPORTANT INFORMATION 19 - 5Important Safety Instructions1Read all of these instructions.2Save them for later reference.3Follow all warnings and ins

19 - 6 IMPORTANT INFORMATION13Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following condi

IMPORTANT INFORMATION 19 - 7TrademarksThe Brother logo is a registered trademark of Brother Industries, Ltd.Brother is a registered trademark of Bro

xvi QuickSend List... 14-10Scan to Word Processor ...

20 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE2020Troubleshooting and Routine MaintenanceTroubleshootingError MessagesYou may occasionally encounter

TROUBLESHOOTING AND ROUTINE MAINTENANCE 20 - 2ERROR MESSAGE CAUSE ACTIONCOOLING DOWN WAIT FOR A WHILEThe temperature of the drum unit or toner cartr

20 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCEERROR MESSAGE CAUSE ACTIONOUT OF MEMORY(May occur when the MFC is used as a printer.)Machine memory ca

TROUBLESHOOTING AND ROUTINE MAINTENANCE 20 - 4ERROR MESSAGE CAUSE ACTIONPAPER JAM The paper is jammed in the MFC.Do not pull the paper out until you

20 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCEDocument Jams and Paper JamsBased upon where the original or printed sheet is jammed, follow the appro

TROUBLESHOOTING AND ROUTINE MAINTENANCE 20 - 6Printer JamBefore you can clear a paper jam error, you must find out where the paper is stuck. Review

20 - 7 TROUBLESHOOTING AND ROUTINE MAINTENANCEPaper is Jammed near the Drum Unit1Open the top cover.2Remove the drum unit.3Gently pull out the jamme

TROUBLESHOOTING AND ROUTINE MAINTENANCE 20 - 8If You Are Having Difficulty with Your MFCIf you think there is a problem with your MFC, make a copy f

20 - 9 TROUBLESHOOTING AND ROUTINE MAINTENANCEDIFFICULTY SUGGESTIONSPhone Line or ConnectionsThe MFC does not answer when called.Make sure the MFC i

TROUBLESHOOTING AND ROUTINE MAINTENANCE 20 - 10DIFFICULTY SUGGESTIONSHandling Incoming CallsI have difficulty transferring a fax call to the MFC.If

xviiOutside line access ... 16-4Include header ...

20 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCEDIFFICULTY SUGGESTIONSGeneral Printing DifficultiesThe MFC does not print. Check the following: • Th

TROUBLESHOOTING AND ROUTINE MAINTENANCE 20 - 12DIFFICULTY SUGGESTIONSWindows® Setup Printing DifficultiesI cannot print from my application software

20 - 13 TROUBLESHOOTING AND ROUTINE MAINTENANCEDIFFICULTY SUGGESTIONSPrint Quality DifficultiesPrinted pages are curled. Thin Paper (17lb-18.4lb) ca

TROUBLESHOOTING AND ROUTINE MAINTENANCE 20 - 14DIFFICULTY SUGGESTIONSPrint Quality Difficulties (CONTINUED)The whole page is printed black.Black Pag

20 - 15 TROUBLESHOOTING AND ROUTINE MAINTENANCEPacking and Shipping the MFCWhenever you transport the MFC, use the packing materials that came with

TROUBLESHOOTING AND ROUTINE MAINTENANCE 20 - 167Wrap the MFC in the plastic bag and place it in the original carton with the original packing materi

20 - 17 TROUBLESHOOTING AND ROUTINE MAINTENANCERoutine MaintenanceCleaning the ScannerTurn the MFC power switch OFF and lift the document cover. Cle

TROUBLESHOOTING AND ROUTINE MAINTENANCE 20 - 18Cleaning the PrinterCaution Do not use isopropyl alcohol to remove dirt from the control panel. It

20 - 19 TROUBLESHOOTING AND ROUTINE MAINTENANCECleaning the Drum UnitWe recommend you place the drum unit on a drop cloth or large piece of disposab

TROUBLESHOOTING AND ROUTINE MAINTENANCE 20 - 20Toner Empty IndicatorWhen the toner cartridge is running low, the display shows TONER LOW and the Ton

If You Need to Call Customer ServicePlease complete the following information for future reference:Model Number: MFC-6800Serial Number*:Date of Pur

xviii Adding a New Group ... 18-6Using Brother TWAIN Scanner Driver with Your Apple® Macintosh®...

20 - 21 TROUBLESHOOTING AND ROUTINE MAINTENANCE1Open the top cover by pulling the lever toward you and lifting the cover. Make sure the top cover i

TROUBLESHOOTING AND ROUTINE MAINTENANCE 20 - 223Remove the used toner cartridge from the drum unit by gently pulling it out.4Unpack the new toner ca

20 - 23 TROUBLESHOOTING AND ROUTINE MAINTENANCE5Gently rock the toner cartidge from side to side five or six times, and then remove the protective s

TROUBLESHOOTING AND ROUTINE MAINTENANCE 20 - 24Replacing the Drum UnitThe MFC uses a drum unit to create the print images on paper. If the LCD shows

20 - 25 TROUBLESHOOTING AND ROUTINE MAINTENANCE1Open the top cover.2Remove the used drum unit. Place the drum unit on a drop cloth or large piece of

TROUBLESHOOTING AND ROUTINE MAINTENANCE 20 - 264Place the used drum unit into the aluminum bag and discard it according to local regulations.Caution

20 - 27 TROUBLESHOOTING AND ROUTINE MAINTENANCE5Reinstall the toner cartridge into the new drum unit. For more information, see Replacing the Toner

GLOSSARY G - 1GGlossaryADF (Automatic Document Feeder) Refers to the number of pages that can be placed in the document feeder and fed one at a tim

G - 2 GLOSSARYDistinctive Ring A service purchased from the telephone company that provides another phone number on an existing phone line. The Br

GLOSSARY G - 3Multi-Function Link® Pro Suite Software application Turns your MFC into a printer and a scanner and enables PC faxing using the MFC.N

xixCleaning the Drum Unit ... 20-19Replacing the Toner Cartridge ...

G - 4 GLOSSARYtemporary settings You can select certain options for each copy and fax transmission without changing the default settings.toner cart

SPECIFICATIONS S - 1SSpecificationsProduct DescriptionFive performance modes are available for the 5 in1 model MFC-6800: Fax, Printer, Copier, Scann

S - 2 SPECIFICATIONSPrinter* “Pages” refers to the “Brother Standard Chart No. 1” with MMR cording and standard resolution. Specifications and print

SPECIFICATIONS S - 3Computer RequirementsElectrical and EnvironmentTemperature Operating 50 - 90.5° F (10 - 32.5° C)Storage 32 - 104° F (0 - 40° C)W

S - 4 SPECIFICATIONSParallel InterfaceInterface Connector Printer Side: Amphenol FCN-685J036-L/X or equivalentA shielded cable should be used.USB (U

INDEX I - 1IndexAaccess codes, for dialing, storing 7-4accessories and supplies iiADF (Automatic Document Feeder) 6-1assemblydrum unit assembl

I - 2 INDEXautomatic fax redial 6-4Groups 7-5pause 7-4Pulse (For Canada) 7-4Search 7-3Speed Dial numbers 7-3document size and resolution

INDEX I - 3wall jacks 2-11, 2-12LLCD (Liquid Crystal Display) 3-1MMacintosh® G3, G4 or iMac™ 18-1maintenance, routine 20-17manualmode 5-

I - 4 INDEXresolutionfax (standard, Fine, Super Fine, Photo) S-1printing S-2scanning 15-5setting for next fax 6-7Ssafety instructions 19-5

REMOTE RETRIEVAL ACCESS CARD R - 1 Remote Retrieval Access CardIf you plan to receive fax messages while away from your machine, carrying the Remote

xx

R - 2 REMOTE RETRIEVAL ACCESS CARDPress Menu/Set, 2, 5, 3.fax number where you want your fax messages forwardedfollowed by .Program Fax Forw

EQUIPMENT ATTACHMENT LIMITATIONS(For Canada Only)NOTICE: The industry Canada label identifies certified equipment. This certification means that th

These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications Re

INTRODUCTION 1 - 111IntroductionUsing This ManualThank you for purchasing a Brother multi-function center (MFC). This MFC has been designed to be si

1 - 2 INTRODUCTIONTest Sheet Procedure and Product Registration (For USA Only)After programming your Station ID, please fill out the TEST SHEET incl

INTRODUCTION 1 - 3MFC-6800 Control Panel Overview1Liquid Crystal Display (LCD)The LCD displays messages to help you set up and operate your MFC.2Ton

1 - 4 INTRODUCTION6Navigation Keys:Menu/SetLets you access the Menu and Programming mode and stores your settings in the MFC. orPress to scroll forw

INTRODUCTION 1 - 5About Fax MachinesIf you’re a first-time fax machine user, fax operation might seem a little mysterious. Soon, you’ll recognize th

1 - 6 INTRODUCTIONThe receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 60 seconds over the ph

ASSEMBLY AND CONNECTIONS 2 - 122Assembly and ConnectionsPacking ListMake sure you have the following items:CautionDo NOT throw away the filter cores

i Brother Numbers Brother fax-back system (USA Only) Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant an

2 - 2 ASSEMBLY AND CONNECTIONSChoosing a LocationPlace your MFC on a flat stable surface, such as a desk. Select a place that is free of vibration a

ASSEMBLY AND CONNECTIONS 2 - 3Important Safety InstructionsWhen using your telephone equipment, basic safety precautions should always be followed t

2 - 4 ASSEMBLY AND CONNECTIONS2Open the top cover of the MFC by pulling the lever toward you and lifting the cover.3Holding the drum unit by its han

ASSEMBLY AND CONNECTIONS 2 - 5Setting Up the MFCFollow the instructions below to connect the power cord, and telephone line.1Connect the power cord.

2 - 6 ASSEMBLY AND CONNECTIONS4Attach the plastic paper support to the MFC.5Pull out the paper tray and the extension.6If your paper size is A4 or L

ASSEMBLY AND CONNECTIONS 2 - 7Loading Paper1Adjust the guides to fit the paper (to help prevent paper jams).2Fan the paper well. Push down the paper

2 - 8 ASSEMBLY AND CONNECTIONSPaper Capacity of Feeder Multi-purpose Sheet Feeder:Up to 0.87 inch (22 mm) in height (up to the mark) Approx. 200 she

ASSEMBLY AND CONNECTIONS 2 - 9Connecting an External Telephone Answering Device (TAD)SequenceYou may choose to connect an answering system. However,

2 - 10 ASSEMBLY AND CONNECTIONSConnectionsThe external TAD must be plugged into the left side of the MFC, into the jack labeled EXT. Your MFC canno

ASSEMBLY AND CONNECTIONS 2 - 11Special Line ConsiderationsRoll Over Phone LinesA roll over phone system is a group of two or more separate telephone

ii Ordering Accessories and Supplies For best quality results use only genuine Brother accessories, available at most Brother retailers. If you canno

2 - 12 ASSEMBLY AND CONNECTIONSInstalling MFC, External Two-Line TAD and Two-Line TelephoneWhen you are installing an external two-line telephone an

ASSEMBLY AND CONNECTIONS 2 - 13Multi-Line Connections (PBX)Most offices use a central telephone system. While it is often relatively simple to conne

3 - 1 ON-SCREEN PROGRAMMING33On-Screen ProgrammingUser-Friendly ProgrammingWe have designed your MFC with on-screen programming using navigation key

ON-SCREEN PROGRAMMING 3 - 2Navigation Keys You can access the menu mode by pressing Menu/Set. When you enter the Menu, the LCD scrolls:Press 1 for G

3 - 3 ON-SCREEN PROGRAMMINGTo access the menu, press Menu/Set.Main Menu SubmenuMenu SelectionsOptions Descriptions Page1. GENERAL SETUP1. PAPER SI

ON-SCREEN PROGRAMMING 3 - 4To access the menu, press Menu/Set.Main Menu SubmenuMenu SelectionsOptions Descriptions Page1. GENERAL SETUP(Continued)

3 - 5 ON-SCREEN PROGRAMMINGTo access the menu, press Menu/Set.Main Menu SubmenuMenu SelectionsOptions Descriptions Page2. FAX(Continued)2. SETUP S

ON-SCREEN PROGRAMMING 3 - 6To access the menu, press Menu/Set.Main Menu SubmenuMenu SelectionsOptions Descriptions Page2. FAX(Continued)2. SETUP S

3 - 7 ON-SCREEN PROGRAMMINGTo access the menu, press Menu/Set.Main Menu SubmenuMenu SelectionsOptions Descriptions Page2. FAX(Continued)6. REMAINI

INITIAL SETUP 4 - 144Initial SetupGetting StartedSetting Paper SizeYou can use three sizes of paper for printing your faxes and copies — letter, leg

iii Notice – Disclaimer of Warranties(For USA and Canada) BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BRO

4 - 2 INITIAL SETUPSetting Station IDsYou can store your name, fax number, and telephone number to be printed on all fax pages that you send. (See C

INITIAL SETUP 4 - 3Inserting SpacesTo enter a space, press once between numbers and twice between characters.Making CorrectionsIf you entered a le

4 - 4 INITIAL SETUPSetting the Ring Volume1Press Menu/Set, 1, 4, 1.2Press to select (OFF, LOW, MED or HIGH), and then press Menu/Set.3Press Stop/Ex

INITIAL SETUP 4 - 5Turning On Automatic Daylight Savings TimeYou can set the MFC to change automatically for Daylight Savings Time. It will reset it

5 - 1 SETUP RECEIVE55Setup ReceiveBasic Receiving OperationsChoosing the Receive ModeThere are three different receive modes for your MFC. You may c

SETUP RECEIVE 5 - 2To Select or Change Your Receive Mode1Press Receive Mode. The LCD shows your active setting. 2Continue to press Receive Mode unti

5 - 3 SETUP RECEIVEEasy ReceiveWhen you use this feature, you don’t have to press Fax Start when you answer a fax call. Selecting ON allows the MFC

SETUP RECEIVE 5 - 4Setting the Print DensityIf your MFC is printing too light or too dark, you can adjust print density, making your printed documen

5 - 5 SETUP RECEIVEPrinting a Fax in MemoryIf you have Fax Storage ON for remote retrieval, you can still print a fax from the memory when you are a

SETUP RECEIVE 5 - 6Setting Up Sequential Polling ReceiveYour MFC can request documents from several fax units in a single operation. Afterward, a Se

iv BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE(For USA Only) This warranty gives you certain rightsand you may also have other rights that

6 - 1 SETUP SEND66Setup SendBefore You BeginYou can send a fax from the ADF (Automatic Document Feeder) or from the scanner glass.Sending Faxes Usin

SETUP SEND 6 - 2 Originals to be faxed must be from 5.8 to 8.5 inches wide, and 5.8 to 14 inches long. 1Fan the pages and stagger them at a 30 degr

6 - 3 SETUP SENDFaxing from the Scanner GlassYou can use the scanner glass to fax one page at a time or pages of a book. Originals can be letter or

SETUP SEND 6 - 4Manual Transmission (With an External Telephone)Manual transmission lets you hear the dial tone, ringing and fax receiving tones bef

6 - 5 SETUP SEND3Press Fax Start. The MFC starts scanning the original and the LCD shows the job number (#XX) of the fax and how much memory is ava

SETUP SEND 6 - 65Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing s

6 - 7 SETUP SENDBasic Sending OperationsContrastIf your document is very light or very dark, you might want to set the contrast. Use S.LIGHT to send

SETUP SEND 6 - 8Composing Electronic Cover PageThe cover page is generated at the receiving party’s machine. Your cover page includes the name store

6 - 9 SETUP SENDCover Page for Next Fax OnlyMake sure the Station ID is set up (see page 4-2). This feature does not work without the Station ID.You

SETUP SEND 6 - 10Using a Printed Cover PageIf you prefer using a printed cover page that you can write on, you can print the sample page and attach

v BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE(For USA Only) (iii) the proper packaging instructionsare not followed and has causeddamage t

6 - 11 SETUP SENDDelayed TimerYou can set up the time of day that delayed faxes will be sent. This time will be displayed for acceptance or you can

SETUP SEND 6 - 12Delayed Batch Transmission Before sending the delayed faxes, your Brother machine will economize by sorting all the documents in me

7 - 1 AUTO DIAL NUMBERS AND DIALING OPTIONS77Auto Dial Numbers and Dialing OptionsStoring Numbers for Easy DialingYou can set up your MFC for easy d

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 2• If you want to change a digit, use or to position the cursor under the digit you want to change, and

7 - 3 AUTO DIAL NUMBERS AND DIALING OPTIONSDialing OptionsYou can use your MFC to make telephone calls by dialing manually or by using Search or Spe

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 4Access Codes and Credit Card NumbersSometimes you may want to choose from among several long distance car

7 - 5 AUTO DIAL NUMBERS AND DIALING OPTIONSBroadcastingBroadcasting is automatically sending the same fax message to multiple fax numbers. Using the

TELEPHONE SERVICES 8 - 188Telephone ServicesCustom FeaturesYour MFC supports the Distinctive Ring and Caller ID telephone services offered by some t

8 - 2 TELEPHONE SERVICESDo You Have Voice Mail?If you have Voice Mail on the phone line on which you will install your new MFC, there is a strong po

TELEPHONE SERVICES 8 - 3VERY IMPORTANTIf you have Voice Mail or a TAD (Telephone Answering Device) and want to keep one of your phone numbers dedica

vi BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (For Canada Only) Pursuant to this limited warranty of 1 year from the date of pur

8 - 4 TELEPHONE SERVICESCaller ID service varies with different carriers. Call your local telephone company to determine the kind of service availa

REMOTE FAX OPTIONS 9 - 199Remote Fax OptionsFax Forwarding/PagingProgramming a Fax Forwarding NumberWhen Fax Forwarding is set to ON, your MFC store

9 - 2 REMOTE FAX OPTIONS4If your pager requires a PIN, enter the PIN, press #, press Redial/Pause, enter your MFC telephone number followed by # #,

REMOTE FAX OPTIONS 9 - 3Changing Remote Retrieval Access CodeEnter your Remote Access Code when the MFC picks up your call, so you can access featur

9 - 4 REMOTE FAX OPTIONSRemote CommandsFollow the commands below to access features remotely. When you call the MFC and enter your Remote Retrieval

REMOTE FAX OPTIONS 9 - 5Retrieving Fax Messages1Dial your fax number.2When you hear the beep, immediately enter your Remote Retrieval Access Code (1

10 - 1 PRINTING REPORTS1010Printing ReportsMFC Settings and ActivityTwo reports require initial setup in the Menu table: Transmission Verification R

PRINTING REPORTS 10 - 2Setting the Fax Activity Report IntervalYou can set the machine to print activity reports at specific intervals (6, 12, 24 ho

10 - 3 PRINTING REPORTSTo Print a ReportPress Reports.Press to select the report you want, and then press Menu/Set.—OR—Enter the number of the re

MAKING COPIES 11 - 11111Making CopiesUsing the MFC as a CopierYou can use the MFC as a copy machine, making up to 99 copies at a time. The scannabl

QUICK REFERENCE GUIDE vii Quick Reference Guide Sending Faxes Automatic Transmission 1 Place the original face up in the ADF, or face down on the

11 - 2 MAKING COPIESSingle or Multiple Copies (Using the Scanner Glass)If you want to sort multiple copies, use the ADF.1Lift the Document Cover.2Us

MAKING COPIES 11 - 3Temporary Copy SettingsYou can improve your copies by using the Copy keys: Enlarge/Reduce, Contrast and Options. These settings

11 - 4 MAKING COPIESUsing Enlarge/Reduce KeyAUTO sets the MFC to calculate automatically the reduction ratio that fits the size of your paper. ZOOM

MAKING COPIES 11 - 5Copy ContrastYou can adjust copy contrast to make copies darker or lighter.1Place the original face up in the ADF, or face down

11 - 6 MAKING COPIESSorting Multiple Copies (Using the ADF)1Place the original face up in the ADF.2Use the dial pad to enter the number of copies yo

MAKING COPIES 11 - 72 in 14 in 1 PosterYou can create a poster size copy of a photograph.Paper TypeYou can use the following types of paper for copy

11 - 8 MAKING COPIES1Press Options and to select OPT:PAPER TYPE, and then press Menu/Set.2Press to select your type of paper, and then press Menu

MAKING COPIES 11 - 9Copy Mode (Type of Original)You can select the Copy resolution for your type of original. The default setting is AUTO, which is

12 - 1 USING BROTHER MACHINE AS A PRINTER1212Using Brother Machine as a PrinterSpecial Printing FeaturesWindows® PrintingThe dedicated printer drive

USING BROTHER MACHINE AS A PRINTER 12 - 2Two-Sided Printing (Manual Duplex)The supplied printer drivers for Windows® 95/98/98SE, Windows NT® Worksta