Brother MFC-665CW User Manual

USER’S GUIDEMFC-440CNMFC-665CWMFC-845CW Version D

viiiTable of ContentsSection I General1 General InformationUsing the documentation ...

Chapter 1084Remote Fax commands 10Follow the commands below to access features when you are away from the machine. When you call the machine and enter

Advanced fax operations (Black & White only)851097 Check the receiving status(MFC-665CW and MFC-845CW only)1 Fax You can check whether your machin

Chapter 1086Retrieving fax messages 10You can call your machine from any touch tone phone and have your fax messages sent to a machine.a Dial your fax

871111Fax reports 11You need to set up the Transmission Verification Report and Journal Period using the Menu keys.Transmission Verification Report 11

Chapter 1188f Enter the time to start printing in 24-hour format.Press OK.(For example: enter 19:45 for 7:45 PM.)g Press Stop/Exit.Reports 11The follo

891212Polling overview 12Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you

Chapter 1290Polled transmit (Black & White only)12Polled transmit lets you set up your machine to wait with a document so another fax machine can

Section IIICopy IIIMaking copies 92

9213How to copy 13Entering Copy mode 13When you want to make a copy, press (Copy) to illuminate it in green. The LCD shows: 1 No of CopiesYou can ente

Making copies9313Making multiple copies 13You can make up to 99 copies.a Press (Copy).b Load your document.c Enter the number of copies you want.d Pre

ixLCD display ...31LCD Contrast...

Chapter 1394Enlarging or reducing the image copied 13You can choose an enlargement or reduction ratio.a Press (Copy).b Load your document.c Enter the

Making copies9513f If you do not want to change additional settings, press Black Start or Color Start to scan the page.If you are making a poster or p

Chapter 1396Adjusting Brightness, Contrast and Color 13Brightness 13You can adjust the copy brightness to make copies darker or lighter.a Press (Copy)

Making copies9713Paper Options 13Paper Type 13If you are copying on special paper, set the machine for the type of paper you are using to get the best

Chapter 1398‘Out of Memory’ message13If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Black Start or Color

Section IVWalk-up Photo Printing IVPhotoCapture Center®100PictBridge 111

10014PhotoCapture Center® Operations14Printing from a media card without a PC 14Even if your machine is not connected to your computer, you can print

PhotoCapture Center®10114 The image file extension must be .JPG (Other image file extensions like .JPEG,.TIF, .GIF and so on will not be recognized).

Chapter 14102CAUTION DO NOT unplug the power cord or remove the media card from the media drive (slot) while the machine is reading or writing to the

PhotoCapture Center®10314Print Index (Thumbnails) 14The PhotoCapture Center® assigns numbers for images (such as No.1, No.2, No.3, and so on). The Pho

x6 Receiving a FaxReceive modes ...46Choosing the Rec

Chapter 14104Print Photos 14Before you can print an individual image, you have to know the image number.a Make sure you have put the media card in the

PhotoCapture Center®10514PhotoCapture Center® print settings 14You can change the print settings temporarily for the next printing. These settings are

Chapter 14106Print Quality 14a Press a or b to choose Print Quality.Press OK.b Press a or b to choose Normal or Photo.Press OK.c If you do not want to

PhotoCapture Center®10714c If you do not want to change additional settings, press Color Start to print.Color Enhancement (True2Life®) 14The color enh

Chapter 14108Cropping 14If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cr

PhotoCapture Center®10914Scan to Card 14Entering Scan mode 14When you want to scan to card, press (Scan) to illuminate it in green. The LCD shows: Pr

Chapter 14110e Do one of the following. To change the quality, go to step f. Press Black Start or Color Start to start scanning without changing add

1111515 Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible dig

Chapter 15112Printing Images 15a Make sure that your camera is turned off. Connect your camera to the PictBridge port on the machine using the USB cab

PictBridge11315Understanding the Error Messages15Once you are familiar with the types of errors that can occur while you are using the PictBridge, you

xiStoring numbers ...66Storing a pause ...

Chapter 15114

Section VSoftware VSoftware and Network features 116

11616The CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, printing

Section VIAppendixes VISafety and Legal 118Troubleshooting and Routine Maintenance 130Menu and Features 158Specifications 175Glossary 191

118AChoosing a location APut your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telep

Safety and Legal119To use the machine safely APlease keep these instructions for later reference and read them before attempting any maintenance.Note(

120 DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hand

Safety and Legal121 DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the

122WARNING • Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the tele

Safety and Legal123Important safety instructions A1 Read all of these instructions.2 Save them for later reference.3 Follow all warnings and instructi

xii12 PollingPolling overview...89Polling receive ...

12415 Unplug this product from the AC power outlet and refer all servicing to Brother Authorized Service Personnel under the following conditions:  W

Safety and Legal125Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.) AThis equipment

126If you are not able to solve a problem with your machine, call Brother Customer Service. (See Brother numbers on page i.)WARNING For protection aga

Safety and Legal127 Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver.  Connect the equipment

128Legal limitations for copying AColor reproductions of certain documents are illegal and may result in either criminal or civil liability. This memo

Safety and Legal129Trademarks AThe Brother logo is a registered trademark of Brother Industries, Ltd.Brother is a registered trademark of Brother Indu

130BTroubleshooting BIMPORTANTFor technical help, you must call the country where you bought the machine. Calls must be made from within that country

Troubleshooting and Routine Maintenance131White horizontal lines appear in text or graphics.Clean the print head. (See Cleaning the print head on page

132Machine cannot print full pages of a document.Out of memory message occurs.Reduce the print resolution. (See Printing for Windows® or Printing and

Troubleshooting and Routine Maintenance133Sending FaxesDifficulty SuggestionsCannot send a fax. Check all line cord connections.Make sure that the Fax

xiiiAdjusting Brightness, Contrast and Color...106Cropping ...

134Copying DifficultiesDifficulty SuggestionsCannot make a copy.Make sure that the Copy key is illuminated. (See Entering Copy mode on page 92.)Vert

Troubleshooting and Routine Maintenance135Network DifficultiesDifficulty SuggestionsCannot print over the Network. Make sure that your machine is powe

136Error messages BAs with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error m

Troubleshooting and Routine Maintenance137Low Temperature The print head is too cold. Allow the machine to warm up.Media Error The media card is eithe

138Out of Memory The machine's memory is full. Fax sending or copy operation in progressDo one of the following: Press Stop/Exit and wait until

Troubleshooting and Routine Maintenance139Transferring your faxes or Fax Journal report BIf the LCD shows: Unable to Change XX Unable to Clean XX U

140Transferring Fax Journal report to another fax machineBIf you have not set up your Station ID, you cannot enter fax transfer mode.a Press Stop/Exit

Troubleshooting and Routine Maintenance141Printer jam or paper jam BTake out the jammed paper depending on where it is jammed in the machine. a Pull t

142f Using both hands, use the plastic tabs on both sides of the machine to lift the scanner cover (1) until it locks securely into the open position.

Troubleshooting and Routine Maintenance143Phone line interference BIf you are having problems sending or receiving a fax due to possible interference

xivPhone line interference...143Routine maintenance...

144 c Open the new ink cartridge bag for the color shown on the LCD, and then take out the ink cartridge.d Remove the protective yellow cap (1). Impro

Troubleshooting and Routine Maintenance145NoteIf the LCD shows No Cartridge after you install the ink cartridges, check that the ink cartridges are in

146Clean the outside of the machine as follows:Ba Pull the paper tray (1) completely out of the machine. b Wipe the outside of the machine with a soft

Troubleshooting and Routine Maintenance147Cleaning the machine printer platen BWARNING Be sure to unplug the machine from the AC power outlet before c

148Cleaning the print head BTo ensure the good print quality, the machine will regularly clean the print head. You can start the cleaning process manu

Troubleshooting and Routine Maintenance149i After cleaning is finished, press Color Start.The machine starts printing the Print Quality Check Sheet ag

150Checking the ink volume BAlthough an ink volume icon appears on the LCD, you can use the Ink key to see a large graph showing the ink that is left

Troubleshooting and Routine Maintenance151c Attach the side cover. Installing the handset and handset cradle Ba Remove the side cover. NoteIf you cann

152Uninstalling and installing the cradle and the bracket (MFC-845CW only) 16Uninstalling the cradle and the bracketBIf you want to use the cordless h

Troubleshooting and Routine Maintenance153b Align the recessed arrows on the bracket with those on the machine, and then slide the bracket toward the

Section IGeneral IGeneral Information 2Loading documents and paper 11General setup 24Security features 33

154Machine Information BChecking the serial number BYou can see the machine’s serial number on the LCD.a Press Menu.b Press a or b to choose Machine I

Troubleshooting and Routine Maintenance155CAUTION If you are not able to find the yellow protective part, DO NOT remove the ink cartridges before ship

156k Wrap the machine in the bag and put it in the original carton with the original packing material. l Pack the printed materials in the original c

Troubleshooting and Routine Maintenance157MFC-665CW and MFC-845CW m Close the carton and tape it shut. (MFC-665CW) (MFC-845CW)

158COn-screen programmingCYour machine is designed to be easy to use with LCD on-screen programming using the menu keys. User-friendly programming hel

Menu and Features159Menu table CThe menu table will help you understand the menu selections and options that are found in the machine's programs.

160General Setup(Continued)Volume(Continued)Volume Amplify (MFC-665CW only)On (Permanent/ Temporary)Off*For the hearing-impaired, you can set the volu

Menu and Features161Fax(Continued)Setup Receive(Continued)Ring Delay(MFC-665CW and MFC-845CW only)Ring Delay01234*Sets the number of rings before the

162Fax(Continued)Report SettingTransmission OnOn+ImageOff*Off+ImageInitial setup for Transmission Verification Report and Fax Journal Report.87Journal

Menu and Features163Fax(Continued)Miscellaneous TX Lock (MFC-440CN only)— Prohibits most operations other than receiving faxes.33Mem Security (MFC-665

21Using the documentation1Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and c

164LAN(MFC-440CN only)(Continued)TCP/IP(Continued)WINS Server (Primary) 000.000.000.000(Secondary) 000.000.000.000Specifies the IP address of the prim

Menu and Features165LAN(MFC-665CW and MFC-845CW only)(Continued)TCP/IP(Wired)(Continued)WINS Server (Primary) 000.000.000.000(Secondary) 000.000.000.0

166LAN(MFC-665CW and MFC-845CW only)(Continued)Setup WLAN Setup Wizard — You can configure your print server.See Network User's Guide on the CD-R

Menu and Features167Fax ( ) CInitial Setup(Continued)Station ID — Fax:Name:Set your name and fax number to appear on each page you fax.See Quick Setup

168Outgoing Call Make a Phone Call (MFC-665CW and MFC-845CW only)Send a faxAdd to Speed-DialDelete— — You can choose a number from the Outgoing Call h

Menu and Features169Scan ( ) CLevel1 Option1 Option2 Option3 Descriptions PageScan to E-mail— — — You can scan a black & white or a color document

170Copy ( ) CLevel1 Level2 Level3 Options Descriptions PageQuality ——FastNormal*BestChoose the Copy resolution for your type of document.93Enlarge/Red

Menu and Features171Color Adjust Red — Adjusts the amount of Red in copies.96Green — Adjusts the amount of Green in copies.Blue — Adjusts the amount o

172PhotoCapture ( ) CPrint SettingsLevel1 Level2 Level3 Options Descriptions PageView Photo(s) — — See the print settings table below.You can preview

Menu and Features173Contrast — — Adjusts the contrast. 106True2Life OnOff*White Balance Adjusts the hue of the white areas.107Sharpness Enhances the d

General Information31c If the language screen appears, click your language. The CD-ROM main menu will appear. NoteIf this window does not appear, use

174Entering Text CWhen you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pad key

175DGeneral DSpecifications DMemory Capacity 32 MB ADF (automatic document feeder) Up to 10 pagesTemperature: 68° F - 86° F (20° C - 30° C)Humidity: 5

1761This depends on printing conditions.Dimensions (MFC-440CN) D(MFC-665CW) D(MFC-845CW) DWeight MFC-440CN 17.9 lb (8.1 kg)MFC-665CW 18.5 lb (8.4 k

Specifications177Print media D1Use only transparencies recommended for inkjet printing.2For glossy paper or transparencies, we recommend removing prin

178Fax DCompatibility ITU-T Group 3Coding System MH/MR/MMR/JPEGModem Speed Automatic Fallback14400 bps Document Size ADF Width: 5.8 in. to 8.5 in. (1

Specifications1791‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and

180Message Center(MFC-665CW and MFC-845CW only)DMessage Center Yes ICM Recording Time Max. 29 minutes / Max. 99 messages(Max.180 secs / 1 message)Tol

Specifications181Digital Cordless Handset (MFC-845CW only) DCordless handset D1When Voice Enhance is set to On.2When Voice Enhance is set to Off.Batte

182Battery cradle DAC adapter DDimensions Weight 2.53 oz (71.6 g)Power Consumption (during charge)Charging: Average 2 WType BCL-ADAInput AC 100 to 240

Specifications183Copy D1Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document.Color/Black Yes

If you need to call Customer ServicePlease complete the following information for future reference:Model Number: MFC-440CN, MFC-665CW and MFC-845CW (C

Chapter 14Viewing Documentation (For Macintosh®) 1a Turn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window wi

184PhotoCapture Center®D1xD-Picture Card™ Conventional Card from 16MB to 512MBxD-Picture Card™ Type M from 256MB to 1GBxD-Picture Card™ Type H from 25

Specifications185Scanner D1Windows® XP in this User’s Guide includes Windows® XP Home Edition, Windows® XP Professional, and Windows® XP Professional

186Printer D1Output image quality varies based on many factors including, but not limited to input image resolution and quality and print media.2Based

Specifications187Interfaces D1Your machine has a USB 2.0 Full-speed interface. This interface is compatible with USB 2.0 Hi-Speed; however, the maximu

188Computer requirements DMinimum System Requirements and Supported PC Software FunctionsComputer Platform & Operating System VersionSupported PC

Specifications189Consumable items DInk The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print hea

190Network (LAN) D1See the Computer Requirements chart on page 188.LAN You can connect your machine to a network for Network Printing, Network Scannin

191EThis is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchas

192Dual AccessYour machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or prin

Glossary193OCR (optical character recognition)The bundled ScanSoft® PaperPort® SE with OCR or Presto!® PageManager® software application converts an i

General Information51Accessing Brother Support(For Windows®) 1You can find all the contacts you will need, such as Web support (Brother Solutions Cent

194Speed-DialA pre-programmed number for easy dialing. You must press Search/Speed Dial, the two digit code, and Black Start or Color Start to start t

Index195FAAccess codes, storing and dialing ...70Accessories and supplies ... iiiADF (automatic document feeder) ...

196EEasy Receive ...50Envelopes ... 15, 16, 19, 20Error messages on LCD ...

197IInk cartridgeschecking ink volume ...150ink dot counter ...143replacing ...

198MultiMediaCard™ ...100Preview photos ...102Print settingsBrightness ...

199SSafety Instructions ... 119, 123Scannable area ...12ScanningSee Software User's Gu

EQUIPMENT ATTACHMENT LIMITATIONS (Canada only)NOTICEThis product meets the applicable Industry Canada technical specifications.NOTICEThe Ringer Equiva

Brother International Corporation100 Somerset Corporate BoulevardP.O. Box 6911Bridgewater, NJ 08807-0911 USABrother International Corporation (Canada)

Chapter 16Control panel overview 1MFC-440CN 1MFC-665CW 1MFC-845CW 112981213 1 211 10 9 812 1 211 10 9 813

General Information71 34 587634587634 5876

Chapter 18NoteMost of the illustrations in this User’s Guide show the MFC-440CN. 1 Dial PadUse these keys to dial telephone and fax numbers and as a k

General Information918 LCD (liquid crystal display)Displays messages on the screen to help you set up and use your machine.Also, you can adjust the an

Chapter 110Basic Operations 1The following steps show how to change a setting in the machine. In this example the Mode Timer setting is changed from 2

1122Loading documents 2You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.Using the ADF 2Th

Chapter 212Using the scanner glass 2You can use the scanner glass to fax, copy or scan pages of a book or one page at a time.Document Sizes Supported

Loading documents and paper132Acceptable paper and other media2The print quality can be affected by the type of paper you are using in the machine.To

iBrother numbersIMPORTANTFor technical help, you must call the country where you bought the machine. Calls must be made from within that country. Regi

Chapter 214Improper Setup DO NOT use the following kinds of paper:• Damaged, curled, wrinkled, or irregularly shaped paper 1 0.08 in. (2 mm) or longer

Loading documents and paper152Choosing the right media 2Paper type and size for each operation 2Paper Type Paper Size UsageFax Copy Photo CapturePrint

Chapter 216Paper weight, thickness and capacity 21Up to 50 sheets for Legal size paper 20 lb (80 g/m2).Up to 100 sheets of 20 lb (80 g/m2) paper.2For

Loading documents and paper172Loading paper and other media2NoteTo print on Photo (4"×6") or Photo L (3.5"×5") paper, see Loading

Chapter 218d Gently put the paper into the paper tray print side down and top edge first.Check that the paper is flat in the tray. NoteWhen you use Le

Loading documents and paper192g Slowly push the paper tray completely into the machine. h While holding the paper tray in place, pull out the paper su

Chapter 220How to load envelopes and post cards2a Before loading, press the corners and sides of the envelopes or post cards to make them as flat as p

Loading documents and paper212Loading photo paper 2NoteIn Canada, the photo bypass tray is called the photo paper tray. Use the photo bypass tray, whi

Chapter 222Removing small printouts from the machine 2When the machine ejects small paper onto the output paper tray you may not be able to reach it.

Loading documents and paper232Printable area 2The printable area depends on the settings in the application you are using. The figures below show the

iiService Center Locator (USA only)For the location of a Brother authorized service center, call 1-800-284-4357.Service Center Locations (Canada only)

243On/Off key 3When the machine is idle, you can turn it on and off by pressing the On/Off key. NoteIf you have connected an external telephone or TAD

General setup2531You cannot receive a fax with Black Start or Color Start.2You cannot receive a fax automatically if you have set the receive mode to

Chapter 326Mode Timer 3The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and PhotoCapture. You can change the amount of t

General setup273Paper Size 3You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 4 × 6in. (10 × 15 cm) and three sizes for

Chapter 328b Press a or b to choose General Setup.Press OK.c Press a or b to choose Volume.Press OK.d Press a or b to choose Beeper.Press OK.e Press a

General setup293Choosing the Handset Volume (For Volume Amplify) (MFC-665CW only) 3Before you begin to use the machine, you must decide if you need to

Chapter 330Setting Volume Amplify(MFC-665CW only) 3Please carefully read Choosing the Handset Volume (For Volume Amplify) (MFC-665CW only) on page 29.

General setup313LCD display 3LCD Contrast 3You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading

Chapter 332d Press a or b to choose Off Timer.Press OK.e Press a or b to choose 1 Min, 2 Mins, 3 Mins, 5 Mins, 10 Mins, 30 Mins or Off.Press OK.f Pres

3344TX Lock (MFC-440CN only)4TX Lock lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes o

iiiOrdering accessories and supplies For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If

Chapter 434h When the LCD shows Verify:, re-enter the password.Press OK.i Press Stop/Exit.Turning the TX Lock on/off 4Turning TX Lock on 4a Press Menu

Security features354Note• To print the faxes in memory, turn off Memory Security.• You must turn off PC Fax Receive before you can turn on Memory Secu

Chapter 436Turning the memory security on/off 4Turning on the memory security lock 4a Press Menu.b Press a or b to choose Fax.Press OK.c Press a or b

Section IIFax IISending a fax 38Receiving a Fax 46Telephone Services and External devices 52Dialing and storing numbers 63Message Center (MFC-665CW an

385Entering Fax mode 5When the machine is idle, the time appears on the LCD. When you want to send a fax, or change fax send or receive settings, pres

Sending a fax395Faxing from the scanner glass 5You can use the scanner glass to fax pages of a book one at a time. The documents can be up to letter o

Chapter 540Broadcasting(Black & White only)5Broadcasting is when the same fax message is automatically sent to more than one fax number. You can i

Sending a fax415Additional sending operations5Sending faxes using multiple settings 5When you send a fax you can choose any combination of these setti

Chapter 542NoteYou can choose four different resolution settings for black & white faxes and two for color.If you choose S.Fine or Photo and then

Sending a fax435Overseas Mode 5If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that y

ivNotice - Disclaimer of Warranties (USA and Canada)BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTH

Chapter 544f When you have finished, press Stop/Exit.Setting your changes as a new default 5You can save the fax settings for Fax Resolution, Contrast

Sending a fax455Out of Memory message 5If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax.I

466Receive modes 6You must choose the receive mode depending on the external devices and telephone subscriber services you have on your line. The diag

Receiving a Fax476MFC-665CW and MFC-845CW 6To set a receive mode follow the instructions below.a Press Menu.b Press a or b to choose Initial Setup.Pr

Chapter 648Using receive modes 6Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using the

Receiving a Fax496Receive mode settings 6Ring Delay 6The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Te

Chapter 650Easy Receive 6If Easy Receive is On: 6The machine receives a fax call automatically, even if you answer the call. When you see Receiving on

Receiving a Fax516Additional receiving operations6Printing a reduced incoming fax 6If you choose On, the machine automatically reduces each page of an

527Voice operations 7Voice calls can be made either with the handset, the cordless handset (MFC-845CW only), the speaker phone, an extension or extern

Telephone Services and External devices537For MFC-845CW 7a If you answered by pressing Speaker Phone on the machine, press Hold/Intercom on the machin

vBrother® One Year Limited Warranty and Replacement Service (USA only)Who is covered: This limited warranty (“warranty”) is givenonly to the origi

Chapter 754Telephone services 7Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies of

Telephone Services and External devices557Before you choose the ring pattern to register7You can only register one Distinctive Ring pattern with the m

Chapter 756Caller ID 7The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telepho

Telephone Services and External devices577c Press a or b to choose Miscellaneous.Press OK.d Press a or b to choose Caller ID.Press OK.e Press a or b t

Chapter 758• If You Do Not Subscribe to Distinctive Ring Service:You must plug your TAD into the EXT. jack of your machine. If your TAD is plugged int

Telephone Services and External devices597Recording outgoing message (OGM) on an external TAD 7Timing is important in recording this message. The mess

Chapter 760Converting telephone wall outlets 7There are three ways to convert to an RJ11 jack. The first two ways may require help from the telephone

Telephone Services and External devices617Multi-line connections (PBX) 7We suggest you ask the company who installed your PBX to connect your machine.

Chapter 762If the machine answers a voice call and pseudo/double-rings for you to take over, use the Telephone Answer Code # 5 1 to take the call at a

6388How to Dial 8Manual dialing 8Press all of the digits of the fax or telephone number. Speed-Dialing 8a Press Search/Speed Dial.MFC-440CN 8MFC-665CW

viBrother® One Year Limited Warranty and Replacement Service (USA only)discretion. Brother reserves the right to supplya refurbished or remanufactured

Chapter 864Fax Redial 8If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Black Start or Color Start to try ag

Dialing and storing numbers658Caller ID history 8This feature requires the Caller ID subscriber service offered by many local telephone companies. (Se

Chapter 866Storing numbers 8You can set up your machine to do the following types of easy dialing: Speed-Dial and Groups for broadcasting faxes. When

Dialing and storing numbers678e Do one of the following: Enter the name (up to 16 characters) using the dial pad.Press OK.(To help you enter letters,

Chapter 868NoteHow to change the stored name or number:If you want to change a character, press d or c to position the cursor under the character you

Dialing and storing numbers698h Press a or b to choose the number you want to add.Press OK.(See Search on page 63.)i After you have finished adding nu

Chapter 870Deleting a number from a Group 8a Press Menu.b Press a or b to choose Fax.Press OK.c Press a or b to choose Set Quick-Dial.Press OK.d Press

7199Message Center mode 9The Message Center feature will store up to 99 incoming messages. Messages are stored in the order in which they are received

Chapter 972The Message Center will play your OGM back to you.h Press Stop/Exit.Listening to your OGM 9a Press Menu.b Press a or b to choose Fax.Press

Message Center (MFC-665CW and MFC-845CW only)739Managing your messages9Message indicator 9The light flashes if you have any new messages waiting for

viiBROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only)Pursuant to this limited warranty of 1 year from the date of purchase

Chapter 974To erase all of your messages 9a Press Erase. The LCD displays the following: Erase All Voice?YesiPress 1NoiPress 2b Do one of the followi

Message Center (MFC-665CW and MFC-845CW only)759a Press Menu.b Press a or b to choose Fax.Press OK.c Press a or b to choose Setup Receive.Press OK.d P

7610You can only use one advanced fax operation at a time: Fax Forwarding Paging Fax Storage Fax Preview (MFC-665CW and MFC-845CW only) PC Fax Re

Advanced fax operations (Black & White only)7710Paging 10When you choose Paging, your machine dials the pager number you have programmed, and then

Chapter 1078Fax Storage 10If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages fro

Advanced fax operations (Black & White only)7910How to preview a fax 10When you receive a fax, you will see the pop-up message on the LCD. (For ex

Chapter 1080PC Fax Receive 10If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC autom

Advanced fax operations (Black & White only)8110Changing the destination PC 10a Press Menu.b Press a or b to choose Fax.Press OK.c Press a or b to

Chapter 1082Changing Advanced Fax Operations10If received faxes are left in your machine's memory when you change the Advanced Fax Operations, th

Advanced fax operations (Black & White only)8310NoteYou can change your code at any time by entering a new one. If you want to make your code inac