Brother MFC590 Owner's Manual

MFC-590OWNER’S MANUAL

Preparation and Simple Use Guide 1PREPARATIONAND SIMPLE USEPreparation and Simple Use GuideSteps to prepare and use the machine simplyFollow the

Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge® 91PRINTER/SCANNERCustomSizeSet the Size to one of the following:◆Letter (8 1/2 x

92 Chapter 14PreScanning an ImagePreScanning allows you to scan an image quickly at a low resolution. A thumbnail version of the image will appear i

Setting Up and Using PC FAX (For Windows® Only) 93PRINTER/SCANNER15Setting Up and Using PC FAX (For Windows® Only)IntroductionThis chapter outline

94 Chapter 15PrintThis command prints the selected items on the machine. You can not print the data until it is uploaded to the machine. Click Apply

Setting Up and Using PC FAX (For Windows® Only) 95PRINTER/SCANNERSetting Up SendingTo access the Sending tab from the Brother PC-FAX Setup dialog

96 Chapter 15Setting Up Speed DialAccess the Speed Dial tab from the Brother PC-FAX Setup dialog box by clicking the Speed Dial tab. (To use the fea

Setting Up and Using PC FAX (For Windows® Only) 97PRINTER/SCANNERThe Address BookFrom the Start menu, select Programs, Brother, MFC Software Suit

98 Chapter 15Setting Up a Group for BroadcastingIf you repeatedly send the same PC-FAX to multiple recipients, you can combine members into a Group.

Setting Up and Using PC FAX (For Windows® Only) 99PRINTER/SCANNERExporting the Address BookYou can export the Address Book to an ASCII text file

100 Chapter 155Type in the name of the file, and then select Save.Importing to the Address BookYou can import ASCII text files (*.csv) or Vcards (el

2Fan the pages and tap them on the desk so they are even. Insert documents face up, top edge first in the ADF until they lightly touch the feed roller

Setting Up and Using PC FAX (For Windows® Only) 101PRINTER/SCANNER5Type the name of the file and select Open.Setting Up Cover PageAccess the Brot

102 Chapter 15FromYou can enter information in each box.CommentType the comment you want to add to the cover page.Select Cover Page FormSelect the c

Setting Up and Using PC FAX (For Windows® Only) 103PRINTER/SCANNER4In the To: field, type the fax number of the receiving party. You can also use

104 Chapter 154Enter a telephone number by using any of the following methods:A. Enter the number using the numeric keypad.B. Click any of the 10 Sp

Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook™ 105PRINTER/SCANNER16Using the Brother MFC with a New Power Macintosh® G3,

106 Chapter 16To print the document:3From your Macintosh application software, click File menu and select Page Setup. You can change the settings fo

Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook™ 107PRINTER/SCANNERSending a Fax from your Macintosh ApplicationYou can s

108 Chapter 164Click Send Fax.The Send Fax dialog box appears:The Send Fax dialog box has two list boxes. The left box shows all the previously Stor

Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook™ 109PRINTER/SCANNERSetting Up Your Address BookYou can add new members an

110 Chapter 16Adding a New GroupYou can set up a group of multiple recipients.1Click Group.The Group Setting dialog box appears:2In the Group Name f

Preparation and Simple Use Guide 3PREPARATIONAND SIMPLE USEUsing the Glass Platen You can use the glass platen to fax one page at a time or pages

Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook™ 111PRINTER/SCANNERUsing Brother TWAIN Scanner Driver with Your Apple® Ma

112 Chapter 16Settings in the Scanner WindowImageResolutionChoose the scanning resolution from the Resolution pop-up menu. Higher resolutions take m

Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook™ 113PRINTER/SCANNERScanning AreaSet the Size to one of the following:◆Let

114 Chapter 16Adjust ImageBrightnessAdjust the brightness settings to obtain the best image. The Brother TWAIN Scanner driver offers 100 brightness

Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook™ 115PRINTER/SCANNERRelative Colourimetric Matching—The colours that fall

116 Chapter 16PreScanning an ImagePreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanni

Troubleshooting and Maintenance 117MAINTENANCE17Troubleshooting and MaintenanceError MessagesAs with any sophisticated office product, errors may

118 Chapter 17INK EMPTY XXXX One or more of the ink cartridges are empty. The machine will stop all print operations (such as printing copies, faxes

Troubleshooting and Maintenance 119MAINTENANCEDocument Jams and Paper JamsBased upon where the original document or printed sheet is jammed, foll

120 Chapter 17Printer Jam or Paper JamRemove the jammed paper depending on where it is jammed in the machine.Paper is jammed in the multi-purpose sh

44 Faxing from the Glass PlatenPlace the document face down on the glass platen.Dial the fax number, then press Mono Fax Start. The machine starts sca

Troubleshooting and Maintenance 121MAINTENANCEPaper is jammed inside the machine.1Open the Scanner Cover by releasing the Scanner Cover release l

122 Chapter 17Paper is jammed inside the back of the machine.If the paper rips, the pieces of paper may get stuck inside the back of the machine.1Re

Troubleshooting and Maintenance 123MAINTENANCEDifficulty with OperationIf you think there is a problem with the machine, make a copy first. If th

124 Chapter 17Left and Right margins are cut offTurn on Auto Reduction.(See Printing a Reduced Incoming Document (Auto Reduction), page 30.)Horizont

Troubleshooting and Maintenance 125MAINTENANCEHandling Incoming Calls (with external telephone)Machine “Hears” Voice as CNG ToneIf the machine is

126 Chapter 17Thick line and thin line appear alternately.Turn OFF ‘Bi-Directional Printing’ from the ‘Quality/Color’ tab in the printer driver.Ther

Troubleshooting and Maintenance 127MAINTENANCEHow to Improve Print QualityTo preserve good quality, the machine periodically cleans the print hea

128 Chapter 17Check the quality of the four colour blocks in the sheet. (BLACK/CYAN/YELLOW/MAGENTA).If the quality is OK for all colours, press 1 (Y

Troubleshooting and Maintenance 129MAINTENANCEFor 600 DPI, press the number of the test print that most closely matches the number 0 sample (1-8)

130 Chapter 17Packing and Shipping the MachineWhenever you transport the machine, use the packing materials that came with the machine. If you do no

Preparation and Simple Use Guide 5PREPARATIONAND SIMPLE USEAdvice for Preparation and Simple Use GuideChoosing a LocationPlace the machine on a f

Troubleshooting and Maintenance 131MAINTENANCE6Remove telephone line cord and, and place them in original packing materials or protective wrappin

132 Chapter 179Pack additional parts (cord, printed materials) into the carton. Do not pack the used ink cartridges in the carton.10Close the carton

Troubleshooting and Maintenance 133MAINTENANCEOpen the document cover. Clean the white bar and the glass strip under the bar with isopropyl alcoh

134 Chapter 17Replacing the Ink CartridgesThe machine is equipped with an optical sensor that automatically monitors the ink level in each colour ca

Troubleshooting and Maintenance 135MAINTENANCE6Hold the new ink cartridge as shown in the illustration, and remove the sealing tape from the side

136 Chapter 17• DO NOT remove ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the printer will n

Important Safety Information 137IMPORTANT INFORMATION18Important Safety InformationImportant Safety Instructions1Follow all warnings and instructi

138 Chapter 1813Unplug this product from the mains power and telephone line sockets, and refer servicing to qualified service personnel under the fo

Specifications 139 APPENDIX 19 Specifications Fax Specifications * 1 “Pages” refers to the “ITU-T Chart” with MMR cording and Standard Resoluti

140 Chapter 19Printer SpecificationsPrintingControllerComputer RequirementPrint method Piezo with 75 x 4 nozzlesResolution Monochrome/Colour Printin

6Connecting the Power CordMemory StorageIn the event of a power failure, all settings in the menus are stored permanently except for the settings that

Specifications 141APPENDIXPrint MediaConsumable ItemsPaper input Automatic loading from the Multi-Purpose Sheet Feeder Paper type:Plain paper, c

142 Chapter 19Compilation and Publication NoticeUnder the supervision of Brother Industries Ltd., this manual has been complied and published, cover

Specifications 143APPENDIXOrdering Accessories and SuppliesFor the best quality results use only genuine Brother accessories. These are available

144 Chapter 19Paper SpecificationsWhen used as a printer, the MACHINE can handle paper that has the following specifications:But please note that yo

Specifications 145APPENDIXPrint AreaThe Print Area depends on the settings in the application you are using. The figures below show the unprintab

146 Chapter 19Entering TextWhen you are setting certain functions, such as the Station ID, you may need to enter text into the machine. Most keys on

147APPENDIXGlossaryADF (Automatic Document Feeder Capacity) Refers to the number of pages that can be placed in the document feeder and fed one a

148 Fax Forwarding Sends a fax received in memory to another preprogrammed fax number.Fax Storage You can store faxes in memory for remote retrieval

149APPENDIXRing Volume Volume setting for the machine’s ring.Scanning The process of sending an electronic image of an original paper document in

150 IndexAAccessories and Supplies ...143Activation Code ...41Alternating Displays ...

Preparation and Simple Use Guide 7PREPARATIONAND SIMPLE USEUsing Extension Telephones (For U.K. Only)It may be that your premises are already wir

151APPENDIXGrey scale ... 139HHELP ... 35Help ...

152 Printer Operation Keys ...60Printer Platen ...133Product Description ...

153APPENDIX4 1REMOTE ACCESS CARDUsing Remote Access Code1Dial your MFC phone number from a touch tone phone.2Enter your Remote Access Code (159

154 23Remote CommandsChange Fax Forwarding SettingPress 9 5Turn Fax Forwarding off press 1.Turn Fax Forwarding on press 2.Program Fax Forward Numbe

This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in t

8Connecting an External Telephone Answering Device (TAD)SequenceWhen you have an external TAD on the same telephone line as the machine, the TAD answe

Preparation and Simple Use Guide 9PREPARATIONAND SIMPLE USEOutgoing Message (OGM) of External TADTiming is important in recording this message. T

10Control Panel Overview1234567891011121Fax and Telephone Keys:Fax Resolution(For the Next Fax Only)Sets the resolution when you send a fax.Tel/R (Tel

i THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises t

Preparation and Simple Use Guide 11PREPARATIONAND SIMPLE USE8Navigation Keys:Menu/SetLets you access the menu and programming mode and stores you

12Menu Mode & Menu Selection TableYou can access the menu mode by pressing Menu/Set.When you enter the Menu, the LCD scrolls:Then press 1 for Gene

Preparation and Simple Use Guide 13 PREPARATIONAND SIMPLE USE To access the menu, press Menu/Set .To exit, press Stop/Exit .* The factory

14 To access the menu, press Menu/Set .To exit, press Stop/Exit .* The factory setting (option) is shown in bold. 2. FAX 1. SETUP RECEIVE1. RIN

Preparation and Simple Use Guide 15PREPARATIONAND SIMPLE USETo access the menu, press Menu/Set.To exit, press Stop/Exit.* The factory setting

16To access the menu, press Menu/Set.To exit, press Stop/Exit.* The factory setting (option) is shown in bold.2. FAX(Continued)0.MISCELLANEOUS1. T

BASIC FAX USE Setup 171SetupInitial SettingsSetting Paper TypeTo achieve the best print results you should choose the Paper Type according to the p

18 Chapter 1Setting the Station IDYou can store your name and fax number to be printed on all fax pages that you send.It is important that you enter

Setup 19BASIC FAX USECustom SettingsVolume SettingsRing VolumeYou can select how loud, the machine rings for incoming calls. The ring volume can

20 Chapter 1Setting PABXIf the machine is connected to a PABX system, set PBX:ON. If not, set OFF.1Press Menu/Set, 1, 5.2Press or to select ON (

ii

Setup 21 BASIC FAX USE Power Save Setting Power Save Mode reduces power consumption by turning off the CPU etc. inside the machine. If Power Sa

22 Chapter 1Storing Numbers for Easy DiallingYou can set up the machine to do the following types of easy dialling: Speed Dial and Groups for Broadc

BASIC FAX USE Sending a Fax 232Sending a FaxScanning AdjustmentContrastIf your document is very light or very dark, you might want to set the contr

24 Chapter 2Dialling a NumberSpeed Dialling1Insert the original face up in the ADF, or face down on the glass platen.2Press Search/Speed Dial, then

Sending a Fax 25 BASIC FAX USE Manual and Automatic Fax Redial If you’re sending a fax manually (with external telephone) and the line is busy,

26 Chapter 2Colour Fax transmissionYour Multi-Function Centre allows you to transmit a colour fax.1Insert the document face up in the ADF, or face d

Sending a Fax 27BASIC FAX USEReal Time TransmissionWhen you are sending a fax, the machine will scan documents into memory before sending. Then,

28 Chapter 33Receiving a FaxReceive Mode SettingsSelect Receive ModeReceive Mode For1. FAX ONLY Use this function if you want to receive fax message

Receiving a Fax 29BASIC FAX USETo Select or Change Your Receive Mode1Press Menu/Set, 2, 1, 2.2Press or to select FAX ONLY, FAX/TEL, TAD:ANSWE

30 Chapter 3Fax Detect (with an External or Extension Telephone)When you use this feature, you don’t have to press Mono Fax Start or 5 1 when you

iii Using This Manual Thank you for purchasing a Brother multifunction centre (MFC).This MFC has been designed to be simple to use, with LCD screen p

Receiving a Fax 31BASIC FAX USEReception into Memory (Not Available for Colour fax reception)As soon as the multi-purpose sheet feeder becomes em

32 Chapter 44Telephone (Voice) OperationMaking Voice Calls with an External TelephoneIf you connect an external telephone to the machine, the dial p

Telephone (Voice) Operation 33 BASIC FAX USE Tone/Pulse (Except for the Nordic Countries) If you have pulse dialling service, but need to send

34 Chapter 55Printing ReportsTransmission Report and Journal SettingTwo reports require initial setup in the Menu table: Transmission Verification R

Printing Reports 35BASIC FAX USEUsing the Reports KeySix lists are available.To Print a Report1Press Reports.2Press or to select the report y

36 Chapter 66Advanced SendingAdvanced OperationsOverseas ModeSometimes, when sending a fax to overseas numbers, problems can be experienced. This mo

ADVANCED FAX USE Advanced Sending 37Broadcasting (Not Available for Colour Fax)Broadcasting is automatically sending the same fax message to multi

38 Chapter 6Setting Up Groups for BroadcastingGroups allow you to send the same fax message to many fax numbers by pressing only five keys (Search/S

ADVANCED FAX USE Advanced Sending 39TX LockThis feature allows you to prevent unauthorised access to the machine. When switched ON, TX Lock prohib

40 Chapter 6Changing the TX Lock Password1Press Menu/Set, 2, 0, 1.2Press or to choose SET PASSWORD.3Press Menu/Set.The screen prompts you to ent

iv User-Friendly Programming We have designed your Multi-Function Centre with on-screen programming. User-friendly programming helps you take full ad

ADVANCED FAX USE Advanced Receiving 417Advanced ReceivingOperation from an External or Extension TelephoneAn external phone is a telephone that is

42 Chapter 7To switch Remote Activation ON and change Remote Codes1Press Menu/Set, 2, 1, 5.2Press or to select ON (or OFF), and press Menu/Set w

ADVANCED FAX USE Polling 438PollingAll parties involved in polling need to set up their machines to accommodate polling. When someone polls the mac

44 Chapter 8Setup Delayed Polling ReceiveYou can set the machine to begin Polling Receive at a later time.1Press Menu/Set, 2, 1, 8.2Press or to

ADVANCED FAX USE Polling 45Polling Transmit (Not Available for Colour Fax)Polling Transmit is when you set up the machine to wait with a document

46 Chapter 99Remote Fax Options (Not Available for Colour Fax)Setting Fax StorageIf you set Fax Storage to ON, you will be able to retrieve fax mess

ADVANCED FAX USE Remote Fax Options (Not Available for Colour Fax) 47Changing the Remote Access CodeEnter your Remote Access Code when the machine

48 Chapter 9Remote CommandsFollow the commands below to access features remotely. When you call the machine and enter your Remote Access Code (the f

ADVANCED FAX USE Remote Fax Options (Not Available for Colour Fax) 49Retrieving Fax Messages1Dial the machine’s number.2When you hear the beep, im

50 Chapter 1010Making CopiesBasic Copy OperationsYour Multi-Function Centre allows you to make high-quality photocopies and transparencies. Copies c

v Table of Contents Using This ManualUser-Friendly Programming Table of Contents...

Making Copies 51COPIERMaking Multiple Copies (Using the Glass Platen)1Lift the Document Cover.2Using the document guidelines on the left, centre

52 Chapter 10Temporary Copy SettingYou can improve your copies by using the Copy keys: Enlarge/Reduce, Quality, and Options. These settings are temp

Making Copies 53COPIERMaking Enlarged or Reduced CopiesMANUAL allows you to enter a ratio from 25% to 400% in 1% increments.1Insert the document

54 Chapter 10Using the Options KeyThe Options key changes the settings for number of copies, paper type, brightness, stack/sort and special copy opt

Making Copies 55COPIERSorting Multiple Copies (Using the ADF)1Insert the document face up in the feeder, or face down on the glass platen.2Using

56 Chapter 102 in 14 in 1PosterYou can create a poster size copy of a photograph. Poster size copy can be made only by using glass platen. It is n

Making Copies 57COPIERChanging Default Copy SettingsPress Menu/Set, 3 to change default settings for Copy mode. These settings will remain until

58 Chapter 10Copy ContrastYou can choose the contrast setting for a copy. Greater contrast can help an image look sharper and more vivid. This featu

Using the machine as a Printer 59PRINTER/SCANNER11Using the machine as a PrinterFeaturesThe Multi-Function Centre offers you many features you wil

60 Chapter 11Multi-Purpose Sheet FeederThe multi-purpose sheet feeder can feed plain paper, inkjet paper, glossy paper, transparencies and envelopes

vi ADVANCED FAX USE Chapter 6 Advanced Sending Advanced Operations ... 36

Printer Driver Settings (For Windows® Only) 61PRINTER/SCANNER12Printer Driver Settings (For Windows® Only)Using the Brother MFC-590 Printer Driver

62 Chapter 12Paper SizeThe paper size selection provides a large selection of standard paper sizes or you can even create custom sizes ranging from

Printer Driver Settings (For Windows® Only) 63PRINTER/SCANNERPaper ThicknessDepending on the thickness of the paper you are using, you can improv

64 Chapter 12The Quality/Colour TabThe Quality/Colour tab screen provides Quality, Media type, Document type, Colour/Mono settings, Bi-directional P

Printer Driver Settings (For Windows® Only) 65PRINTER/SCANNERMediaTo achieve the best print results, the media being printed on should be selecte

66 Chapter 12Colour MatchingYou can select the colour matching method manually. Select the best one for your document. Match MonitorSuitable for ph

Printer Driver Settings (For Windows® Only) 67PRINTER/SCANNERColour EnhanceSelecting Colour Enhance ON enables the Colour Enhance feature. This f

68 Chapter 12Bi-Directional PrintingWhen Bi-Directional Printing is selected, the print heads prints in both directions and offers faster print spee

Printer Driver Settings (For Windows® Only) 69PRINTER/SCANNERIn backgroundWith the In background feature checked the Watermark will print behind

70 Chapter 12Device OptionSet the Print Date & Time as the Printer Function:Print Date & TimeWhen enabled the Print Date & Time feature

vii Chapter 13 Using the Windows ® -Based Brother Control Centre (For Windows ® Only) Brother Control Centre ...

Printer Driver Settings (For Windows® Only) 71PRINTER/SCANNERSupport TabThe Support Tab provides driver version information. In addition there ar

72 Chapter 1313Using the Windows®-Based Brother Control Centre (For Windows® Only)Brother Control CentreThe Brother Control Centre is a software uti

Using the Windows®-Based Brother Control Centre (For Windows® Only) 73PRINTER/SCANNERHow to Turn Off AutoLoad 1Left click the Control Centre ic

74 Chapter 13Scan to ImageYou can scan a black and white or a colour picture into your graphics application for viewing and editing.1Insert the docu

Using the Windows®-Based Brother Control Centre (For Windows® Only) 75PRINTER/SCANNERBrother Control Centre FeaturesAuto ConfigurationDuring the

76 Chapter 13Copy OperationsCopy—allows you to use the PC and any Windows® printer driver for enhanced copy functions. You can scan the page on the

Using the Windows®-Based Brother Control Centre (For Windows® Only) 77PRINTER/SCANNERSetting Up the Scanner ConfigurationsThe Pop-Up application

78 Chapter 13Scan to FileScanner SettingFrom the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing a

Using the Windows®-Based Brother Control Centre (For Windows® Only) 79PRINTER/SCANNERScan to E-mailScanner SettingFrom the pull-down list, select

80 Chapter 13File AttachmentsDo not convert files—Click this checkbox if you do not want to change the file type of attachments. The Conversion Opti

viii IMPORTANT INFORMATION Chapter 18 Important Safety Information Important Safety Instructions ...

Using the Windows®-Based Brother Control Centre (For Windows® Only) 81PRINTER/SCANNERScan to Word ProcessorScanner SettingFrom the pull-down list

82 Chapter 13OCR Package—From the pull-down list, select TextBridge Classic OCR if you want to use the OCR package that was installed with the Broth

Using the Windows®-Based Brother Control Centre (For Windows® Only) 83PRINTER/SCANNERCopyScanner SettingsFrom the pull-down list, select the scan

84 Chapter 13Send a FaxScanner SettingFrom the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and

Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge® 85PRINTER/SCANNER14Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridg

86 Chapter 14Viewing Items in ScanSoft™ PaperPort® for BrotherPaperPort® provides several ways to view items:Desktop View displays a thumbnail, a sm

Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge® 87PRINTER/SCANNERLinks to Many Other ApplicationsPaperPort® automatically recogn

88 Chapter 14Exporting Items in Other FormatsYou can export or save PaperPort® items in several popular file formats. You can export formats BMP, PC

Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge® 89PRINTER/SCANNERAccessing the ScannerTo choose TWAIN_32 Brother MFL Pro Colour

90 Chapter 14Settings in the Scanner WindowImageResolutionSelect the scanning resolution from the Resolution drop down list. Higher resolutions take