Brother P-touch PT-9400 User's Guide

®Read this User’s Guide before you start using your P-Touch.Keep this User’s Guide in a handy place for future reference.USER’S GUIDEMODEL PT-9400

2Ch. 1 Before You StartBefore You StartEXAMPLES OF WHAT YOU CANQuickly create a label for a home video by using the Template function (➩ p. 41). If yo

92LLabel length 36LANGUAGE function 59LENGTH function 36Line effects function 30LINE NO. function 57Lines 16MMARGIN function 37MENU menu 43MIRROR func

93ACCESSORIESObtain tape cassettes from your nearest authorized dealer.Use only Brother TZ tapes with this machine. Brother cannot be held responsible

94Non-laminated tapesInstant lettering tapeStock No. Description QTY/PACKAGE PRICE12 mm (1/2”)TZ131 Black Characters on Clear Tape 1 $19.99TZ231 Black

95Iron on transfer tapeSecurity tapeFabric tapeStamp kit/holderOptionsStock No. Description QTY/PACKAGE PRICE18 mm (3/4”)TZIY41 Black Characters 1 $31

96

ACCESSORY ORDER FORMThis order form is provided for your convenience should your retailer not stock the item(s) neededor if you prefer to order by tel

ACCESSORY ORDER FORMThis order form is provided for your convenience should your retailer not stock the item(s) neededor if you prefer to order by tel

3Ch.1 Before You StartBefore You StartMAKE WITH THIS P-TOUCHWith the Area function (➩ p. 22), you canselect certain parts of the text and change their

4Ch. 1 Before You StartBefore You StartGENERAL DESCRIPTIONFeaturesCover release buttonTape compartment coverLCD displayKeyboardTape exit slotHandleLet

5Ch.1 Before You StartBefore You StartLCD displayMenus1Caps indicator ➩ p. 159Tape length setting ➩ p. 362Alt indicator ➩ p. 150Margin setting ➩ p. 37

6Ch. 1 Before You StartBefore You StartKeyboard1 (power supply) key ➩ p. 11GCopy & Paste key ➩ p. 242Print key ➩ p. 49HBarcode key ➩ p. 183Feed &a

7Ch. 2Getting StartedChapter 2Getting Started

8Ch. 2 Getting StartedGetting StartedPRECAUTIONS●Use only Brother TZ tapes with this machine. Do not use tapes that do not have the mark.●Before insta

9Ch. 2 Getting StartedGetting Started● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●Connecting the power supply cordThis P-touch can be used anywhere a st

10Ch. 2 Getting StartedGetting Started● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●Installing a TZ tape cassetteA TZ tape cassette is supplied with this

11Ch. 2 Getting StartedGetting Started● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●Turning on & off the P-touchThe power supply key ( ) is located i

Thank you for purchasing this P-touch!With your new P-touch, you can create labels for any purpose. Select from a variety of frames, fonts and charact

12Ch. 2 Getting StartedGetting Started

13Ch. 3FunctionsChapter 3Functions

14Ch. 3 FunctionsFunctions● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●Performing basic operationsAlthough most functions can be used just bypressing th

15Ch. 3 FunctionsFunctions● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●Entering textTyping in the text for your labels is the same as typing on a typewr

16Ch. 3 FunctionsFunctions2Press the key for the desired character.3Press or until the desired accentedcharacter or symbol is highlighted.4Press

17Ch. 3 FunctionsFunctionsSymbol ( )In addition to the letters, symbols and numeralson the key tops, there are 475 additional sym-bols and pictures av

18Ch. 3 FunctionsFunctions5Press . The selected symbol is addedto the text.Barcode ( )The Barcode function allows you to add yourdesired barcode to y

19Ch. 3 FunctionsFunctionsTo change the barcode parameters:2Press . All or some of the followingparameters can be set.PROTO (protocol)WIDTH (bar widt

20Ch. 3 FunctionsFunctionsTo enter the barcode data:9Type in the barcode data.To add special characters to barcodes (onlywith protocols EAN128, CODE12

21Ch. 3 FunctionsFunctions● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●Editing textZoom ( )To view text that is too small to be read on thedisplay, the

iQUICK REFERENCEChapter 1Before You Start... 1EXAMPLES OF WHAT YOU CAN MAKEWITH THIS P-TOUCH...

22Ch. 3 FunctionsFunctions2Since is already beside TEXT & FOR-MATS, press . All of the text iserased and all of the format functions arereset t

23Ch. 3 FunctionsFunctionsTo select an area of the text:1Press , , , or until the cursoris beside the first character that you want toselect.2Press

24Ch. 3 FunctionsFunctionsCopy & Paste ( )The Copy & Paste function is useful for copyingalready entered characters and pasting theminto a dif

25Ch. 3 FunctionsFunctionsTo change the font before entering the text:1Press , , , or until the cursoris moved to the point where you want tobegin us

26Ch. 3 FunctionsFunctionsTo change the text size before entering thetext:1Press , , , or until the cursoris moved to the point where you want tobegi

27Ch. 3 FunctionsFunctionsWidth ( )The Width function can be used with any of thetext sizes to make the size of the characterswider or more narrow. Re

28Ch. 3 FunctionsFunctionsStyle ( )You can choose from 7 different text styles tocreate more personalized labels. Refer to thestyle samples on page 82

29Ch. 3 FunctionsFunctionsItalic ( )The Italic function can be combined with eachof the other text format settings to provide aneven larger variety of

30Ch. 3 FunctionsFunctionsLine effects ( )The Line effects function enables you to under-line or strike out certain parts of your text. To change the

31Ch. 3 FunctionsFunctionsVertical ( )With the Vertical function, you can print yourtext vertically along the length of your label.When the Vertical f

iiChapter 4Using Labels and Stamps... 61Laminated tape...

32Ch. 3 FunctionsFunctionsFrame/shading ( )You can choose from a variety of frames andshadings for emphasizing certain parts or all ofthe text in your

33Ch. 3 FunctionsFunctions3Press .4Press or until moves besideBLOCK.5Press .6Press or until the first block thatyou wish to frame or shade is s

34Ch. 3 FunctionsFunctionsAPress . The desired frame or shadingis applied to the selected blocks of text.To apply a frame or shading to selected line

35Ch. 3 FunctionsFunctions9Press .0Press or until moves beside thedesired frame or shading pattern.APress . The desired frame or shadingis appl

36Ch. 3 FunctionsFunctions7Press .8Press , , , or until all of thecharacters that you wish to frame or apply ashading to are selected.9Press .0Pr

37Ch. 3 FunctionsFunctions2Since is already beside LENGTH, press.3Press or until the desired setting isdisplayed (or type in the desired length)

38Ch. 3 FunctionsFunctions2Press or until moves besideMARGIN.3Press .4Press or until moves beside thedesired setting.5Press once to confirm

39Ch. 3 FunctionsFunctions3Press .4Press or until moves beside thedesired setting.5Press once to confirm the settingand return to the FORMAT m

40Ch. 3 FunctionsFunctions3Press .4Press or until moves beside thedesired setting.5Press once to confirm the settingand return to the FORMAT m

41Ch. 3 FunctionsFunctions5Press once to confirm the setting.If SMALL or LARGE was selected, type inthe desired text, change the font by press until

QUICK REFERENCEEntering textAdding a space Space barAdding a capital letter + desired characterAdding a series of capi-tal letters → Type characterAdd

42Ch. 3 FunctionsFunctions2Select the desired template.If TEMPLATE NO. was selected:Type in a template number (or press or ) until the desired templa

43Ch. 3 FunctionsFunctions6Repeat steps 4 and 5 until all of the textthat you wish to use is entered. The MENUappears after the last line of text in t

44Ch. 3 FunctionsFunctionsTo print a label or stamp created using a tem-plate:EPress or until moves besidePRINT.FPress .If a template other than

45Ch. 3 FunctionsFunctionsKPress or until moves beside thedesired setting, and then press .Refer to pages 46 and 46 for more detailson saving f

46Ch. 3 FunctionsFunctions● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●Storing and recalling filesYou can store frequently used text in the mem-ory. The

47Ch. 3 FunctionsFunctions3Press .4Edit the file name if you wish.5Press . The text is saved under theselected number with the entered file name.To r

48Ch. 3 FunctionsFunctions5Press . The selected file appears inthe display.To delete a file that has been saved:1Press .2Press or until moves b

49Ch. 3 FunctionsFunctions● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●PrintingImage ( + )To preview an image of the entire text before itis printed,

50Ch. 3 FunctionsFunctions 4Since is already beside COPIES, press.5Type in a number (or press or )until the desired number of copies is dis-playe

51Ch. 3 FunctionsFunctions2Press or to move besideOPTION.3Press . 4Press or to move beside NUM-BER.5Press .6Press , , , or until the

Formatting textChanging the fontChanging the character sizeChanging the character width Changing the character styleChanging the italic set-tingChangi

52Ch. 3 FunctionsFunctionsAType in a number (or press or )until the desired number of copies is dis-played.BPress to confirm the setting andretur

53Ch. 3 FunctionsFunctions6Press or to move beside thedesired setting.7Press to confirm the setting andreturn to the OPTION menu.To print an i

54Ch. 3 FunctionsFunctions7Press to confirm the setting andreturn to the OPTION menu.To change the shape of the text:Use the TRANSFORMATION function

55Ch. 3 FunctionsFunctionsTo change the CUT setting:The way that labels are cut off after beingprinted can be selected using the CUT function.A full c

56Ch. 3 FunctionsFunctions6Press or to move beside thedesired setting.7Press to confirm the setting andreturn to the OPTION menu.To use SPLIT

57Ch. 3 FunctionsFunctions7Press to apply the setting and returnto the OPTION menu.● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●Setting display featur

58Ch. 3 FunctionsFunctions3Press or to move beside the set-ting that you wish to select.4Press once to confirm the settingand return to the SE

59Ch. 3 FunctionsFunctions2Press or to move beside UNITS.3Press .4Press or to move beside the set-ting that you wish to select.5Press on

60Ch. 3 FunctionsFunctions

61Ch. 4Using Labels and StampsChapter 4Using Labels and Stamps

Changing the print options (for a template other than one from the STAMP category) or to select PRINT → → or to select OPTION → → Continue wit

62Ch. 4 Using Labels and StampsUsing Labels and Stamps● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●Laminated tapeThe backing from labels printed on la

63Ch. 4 Using Labels and StampsUsing Labels and Stamps4With the glossy side of the stamp film facingup, align one end of the stamp film with theslit i

64Ch. 4 Using Labels and StampsUsing Labels and StampsPrinting an identification label for the stampholder1Insert a TZ tape cassette into the tape com

65ERROR MESSAGE LISTERROR MESSAGE LISTERROR MESSAGE CAUSE SOLUTIONALL FILES AREUSED●This message appears if there are no empty files available when NE

66 ERROR MESSAGE LISTINCORRECT NUMBEROF DIGITSFOR BARCODE TYPE●This message appears if the barcode data that is entered contains the incorrect number

67ERROR MESSAGE LISTLIMIT EXCEEDEDSET BETWEEN4.0-30.0 cm●This message appears if the set label length (LENGTH function on the FORMAT menu) is not with

68 ERROR MESSAGE LISTMEMORY FULL●This message appears if you try to store a message that is too large to fit in the available memory space (maximum of

69ERROR MESSAGE LISTSET STAMP L●This message appears if an L-size stamp film cassette is not installed when printing a stamp created using a template

70 TROUBLESHOOTINGTROUBLESHOOTINGProblem Solution(1) The display stays blank after you haveturned on the machine, or abnormal char-acters are displaye

71TROUBLESHOOTING(5) A blank horizontal line appears throughthe text in the printed label.1Turn off the machine.2Open the tape compartment cover, then

7 Printing many cop-ies while increasing selected text or to select NUMBER → → , , or to select start of num-bering field → → or to selec

72 TROUBLESHOOTING(6) The tape is not ejected correctly afterbeing automatically cut.●Turn off the machine, open the tape com-partment cover, and remo

73MACHINE SPECIFICATIONSMACHINE SPECIFICATIONSHARDWARESOFTWAREPower supply: Input AC 120 V 60Hz(Auto power off if no key is pressed within 30 minutes)

74 MACHINE SPECIFICATIONS

75AppendixAppendix

76AppendixAppendixSymbols ➩ p. 17The following symbols are available.CategoryPUNCTUATIONSymbol • + ×÷±=\§¶ ¿¡Number 1 2 3 4 5 6 7 8 9 10 11 12 13 1

77AppendixAppendixWARNING 1SymbolNumber 129 130 131 132 133 134 135 136 137 138 139 140 141 142SymbolNumber 143 144 145 146 147 148 149 150 151 152 15

78AppendixAppendixTRAFFIC SIGNSymbolNumber 298 299 300 301 302 303 304SIGNSSymbolNumber 305 306 307 308 309 310 311 312 313 314 315 316 317 318SymbolN

79AppendixAppendixMEDICALSymbolNumber 437 438 439 440TRANSPORTA-TIONSymbolNumber 441 442 443 444TOOLSymbolNumber 445 446 447 448ASTRONOMI-CALSymbolNum

80AppendixAppendixSpecial barcode characters ➩ p. 18The following special characters can only be added to barcodes created using protocols EAN128and C

81AppendixAppendixSizes and widths ➩ pp. 25–27Samples of the available text sizes and widths are shown below.WidthSizeWide Medium Narrow72pt60pt48pt36

1Ch.1 Before You StartBefore You StartChapter 1 Before You Start

82AppendixAppendixType styles ➩ p. 28Normal Bold Outline Solid ShadowOutline + ShadowStripeHelsinkiBrusselsUSSan DiegoFloridaCalgaryBrunei BoldLos Ang

83AppendixAppendixFraming and shading patterns ➩ p. 32The following frame and shading patterns are available.Frame Shading

84AppendixAppendixBackground designs ➩ p. 40Samples of the available background designs are shown below.OFF ARABIC [SMALL]TARTAN [LARGE]ETHNICFLOORING

85AppendixAppendixPre-set templates ➩ p. 41Samples of the available templates are shown below.No. CategoryTemplatenameTape widthLabel lengthSample1ADD

86AppendixAppendix10SHOP SALE1 1/2” (36 mm)9.7”(24.6 cm)11PRICE 11” (24 mm)2.2”(5.7 cm)12PRICE 21” (24 mm)4.3”(11.0 cm)13SIGN SIGN1 1/2” (36 mm)4.5”(1

87AppendixAppendix17VIDEO VHS 13/4” (18 mm)5.5”(14.0 cm)18VHS 23/4” (18 mm)5.5”(14.0 cm)198mm 13/8” (9 mm)2.9”(7.3 cm)208mm 21/2” (12 mm)3.6”(9.2 cm)2

88AppendixAppendix28STAMP NORMAL LSTAMP L4.4”(11.2 cm)29NORMAL MSTAMP M4.0”(10.2 cm)30FRAMED LSTAMP L4.4”(11.2 cm)31FRAMED MSTAMP M4.0”(10.2 cm)322LIN

89AppendixAppendixTemplate text styles ➩ p. 43Samples of the available template text styles are shown below.CHAR. style Sample Font Style ItalicORIGIN

90AppendixAppendixText transformation styles ➩ p. 54Samples of the text transformation shapes are shown below. [OFF]ABCABCABCABCABCABC

91AAccented characters 15All function 23Alt key 15Area key 22BBACK (background) function 40Back Space key 21Barcode key 18Barcode special characters 2