Brother P-touch PT-9400 User's Guide

USER’S GUIDERead this User’s Guide before you start using your P-touch.Keep this User’s Guide in a handy place for future reference.

1Ch.1 Before You StartBefore You StartChapter 1 Before You Start

91MACHINE SPECIFICATIONSMACHINE SPECIFICATIONSHARDWARESOFTWAREPower supply: Input AC 230 V 50Hz(Auto power off if no key is pressed within 30 minutes)

92 MACHINE SPECIFICATIONS

93AppendixAppendixAppendix

94AppendixAppendixSymbols ➩ p. 27The following symbols are available.CategoryPUNCTUATIONSymbol • + ×÷±=\§¶ ¿¡Number 1234567891011121314Symbol @ # &

95AppendixAppendixWARNING 1SymbolNumber 129 130 131 132 133 134 135 136 137 138 139 140 141 142SymbolNumber 143 144 145 146 147 148 149 150 151 152 15

96AppendixAppendixTRAFFICSymbolNumber 298 299 300 301 302 303 304OTHER SIGNSSymbolNumber 305 306 307 308 309 310 311 312 313 314 315 316 317 318Symbol

97AppendixAppendixFIRST AIDSymbolNumber 437 438 439 440TRANSPORTSymbolNumber 441 442 443 444TOOLSSymbolNumber 445 446 447 448ASTROLOGYSymbolNumber 449

98AppendixAppendixSpecial barcode characters ➩ p. 29The following special characters can only be added to barcodes created using protocols EAN128and C

99AppendixAppendixSizes and widths ➩ pp. 41–42Samples of the available text sizes and widths are shown below.WidthSizeWide Medium Narrow72pt60pt48pt36

100AppendixAppendixType styles ➩ p. 43Normal Bold Outline Solid ShadowOutline + ShadowStripeHelsinkiBrusselsUSSan DiegoFloridaCalgaryBrunei BoldLos An

2Ch. 1 Before You StartBefore You StartEXAMPLES OF WHAT YOU CANQuickly create a label for a home video by using the Template function (➩ p. 57). If yo

101AppendixAppendixFraming and shading patterns ➩ p. 47The following frame and shading patterns are available.Frame Shading

102AppendixAppendixBackground designs ➩ p. 55Samples of the available background designs are shown below.OFF TILES [SMALL]TARTAN [LARGE]TRIANGLEPARQUE

103AppendixAppendixPre-set templates ➩ p. 57Samples of the available templates are shown below.No. CategoryTemplatenameTape widthLabel lengthSample1AD

104AppendixAppendix10SHOP SALE36 mm 24.6 cm11PRICE 124 mm 5.7 cm12PRICE 224 mm 11.0 cm13SIGN SIGN36 mm 11.4 cm14FLOPPY FLOPPY 124 mm 7.0 cm15FLOPPY 22

105AppendixAppendix17VIDEO VHS 118 mm 14.0 cm18VHS 218 mm 14.0 cm198mm 19 mm 7.3 cm208mm 212 mm 9.2 cm21VHSC18 mm 8.1 cm22AUDIO AUDIO 19 mm 8.9 cm23AU

106AppendixAppendix28STAMP NORMAL L STAMP L11.2 cm29NORMAL M STAMP M10.2 cm30FRAMED L STAMP L11.2 cm31FRAMED M STAMP M10.2 cm322LINE L STAMP L11.2 cm3

107AppendixAppendixTemplate text styles ➩ p. 58Samples of the available template text styles are shown below.CHAR. style Sample Font Style ItalicORIGI

108AppendixAppendixText transformation styles ➩ p. 69Samples of the text transformation shapes are shown below. [OFF]ABCABCABCABCABCABC

109Numerics1ST CURRENCY menu . . . . . . . . . . . . . . . . 312ND CURRENCY menu . . . . . . . . . . . . . . . 33AAccented characters . . . . .

110Italic . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44Style . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43Template . . . .

3Ch.1 Before You StartBefore You StartMAKE WITH THIS P-TOUCHWith the Area function (➩ p. 38), you canselect certain parts of the text and change their

111TRANSFORMATION function . . . . . . . . . . . 69TYPE parameter . . . . . . . . . . . . . . . . . . . . . . 29UUNDER# parameter . . . . . . . .

112ACCESSORIES●SuppliesObtain tape cassettes from your nearest authorised dealer. Brother cannot be held responsible fortrouble caused by the use of u

11318 mm laminated tapes TZ-141 Black characters on clear adhesiveTZ-241 Black characters on white adhesiveTZ-242 Red characters on white adhesiveTZ-2

1149-mm laminated tapes TZ-121 Black characters on clear adhesiveTZ-122 Red characters on clear adhesiveTZ-123 Blue characters on clear adhesiveTZ-221

115Special tapesColour printing cassettesStamp tapes12 mm non-laminated tapes TZ-N231 Black characters on white adhesiveTZ-N232 Red characters on whit

116

Printed in JapanUT1533001A

4Ch. 1 Before You StartBefore You StartGENERAL DESCRIPTIONFeaturesCover release buttonTape compartment coverLCD displayKeyboardTape exit slotHandleLet

5Ch.1 Before You StartBefore You StartLCD displayMenus1 Caps indicator ➩ p. 25 9 Tape length setting ➩ p. 522 Alt indicator ➩ p. 25 0 Margin setting ➩

6Ch. 1 Before You StartBefore You StartKeyboard1 (power supply) key ➩ p. 12H Back Space key ➩ p. 372 Print key ➩ p. 64 Clear function ➩ p. 373 Feed &

7Ch. 2 Getting StartedGetting StartedChapter 2Getting Started

8Ch. 2 Getting StartedGetting StartedPRECAUTIONS● Use only Brother TZ tapes with this machine. Do not use tapes that do not have the mark.● Before ins

9Ch. 2 Getting StartedGetting Started● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●Connecting the power supply cordThis P-touch can be used anywhere a st

10Ch. 2 Getting StartedGetting StartedFor UK and IrelandIf in any doubt, consult a qualified electrician.IMPORTANT - Wiring InformationIf the power co

PREFACEThank you for purchasing this P-touch!With your new P-touch, you can create labels for any purpose. Select from a variety of frames, fontsand c

11Ch. 2 Getting StartedGetting Started● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●Installing a TZ tape cassetteA TZ tape cassette is supplied with this

12Ch. 2 Getting StartedGetting Started● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●Connecting to the computerThis machine is equipped with an interface

13Ch. 2 Getting StartedGetting Started● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●Installing P-touch EditorInstalling the P-touch Editor software and p

14Ch. 2 Getting StartedGetting Started0 Select “Typical” (installs all of the basicoptions), “Compact” (installs only the mini-mum necessary options),

15Ch. 2 Getting StartedGetting StartedD For Windows NT 4.0:Clilck the Next button.A dialogue box that allows you to select thePTCOM port where the PT-

16Ch. 2 Getting StartedGetting StartedOn a Macintosh computer:Follow the procedure below to install the P-touch Editor software on the Mac.1 Check tha

17Ch. 2 Getting StartedGetting StartedFollow the procedure below to select the PT-9400 as your printer.1 Pull down the Apple menu and select“Chooser”

18Ch. 2 Getting StartedGetting StartedDesigning a layout from an Auto For-mat template: In addition to allowing you to draw pictures andarrange text u

19Ch. 2 Getting StartedGetting Started9 Check that the layout contains the text thatyou want to use.0 Click the Finish button. A new layout docu-ment

20Ch. 2 Getting StartedGetting StartedWhen using the P-touch Editor for the Mac:2 Select the graphic file that you wish to addto the layout and double

21Ch. 2 Getting StartedGetting StartedReading the P-touch Editor User’s Guide:1 If the User’s Guide was not installed ontothe computer’s hard disk, in

22Ch. 2 Getting StartedGetting Started

23Ch. 3 FunctionsFunctionsChapter 3Functions

24Ch. 3 FunctionsFunctions● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●Performing basic operationsAlthough most functions can be used just bypressing th

25Ch. 3 FunctionsFunctions● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●Entering textTyping in the text for your labels is the same as typing on a typewr

26Ch. 3 FunctionsFunctionsTo add an accented character or a specialpunctuation mark to the text:1 Press . The Alt indicator lights up.2 Press the key

27Ch. 3 FunctionsFunctions4 Press the key for the letter that you wish tocombine with the diacritical mark. The let-ter is also added to the text.Ente

28Ch. 3 FunctionsFunctions4 Select the desired symbol.If CATALOGUE NO. was selected:Type in a symbol number (or press or ) until the desired symbol i

29Ch. 3 FunctionsFunctionsBarcode ( )The Barcode function allows you to add yourdesired barcode to your label. In addition, thevarious barcode parame

30Ch. 3 FunctionsFunctions5 Press or until 9 moves beside thedesired setting. 6 Press to confirm the setting andreturn to the PARAMETER menu.7 Rep

iQUICK REFERENCEChapter 1Before You Start... 1EXAMPLES OF WHAT YOU CAN MAKE WITH THIS P-TOUCH ..2G

31Ch. 3 FunctionsFunctionsTo add the barcode to the text:D Press . Currency conversion ( )This extremely useful function automaticallyconverts one cur

32Ch. 3 FunctionsFunctions3 Since Î is already beside CURRENCY,press .4 Press or until 9 moves beside thedesired currency. The following currencyse

33Ch. 3 FunctionsFunctions9 Press to confirm the setting.If a setting containing a decimal point wasselected:The 1ST D. POINT menu is displayed.Pres

34Ch. 3 FunctionsFunctionsH If ANY was selected for the second cur-rency, press or until Î movesbeside RATE (the exchange rate).If a setting othe

35Ch. 3 FunctionsFunctionsV Press .W Press or until 9 moves beside thedesired setting.X Press once to confirm the setting.If HORIZONTAL was sele

36Ch. 3 FunctionsFunctions4 Press .● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●Editing textZoom ( )To view text that is too small to be read on thedisp

37Ch. 3 FunctionsFunctionsBackspace ( )To remove the character in the text that is to theleft of the cursor’s current position, press .Each time is

38Ch. 3 FunctionsFunctions.3 Press . The text is erased and thetext format functions are reset to theirdefault settings, but the label format func-ti

39Ch. 3 FunctionsFunctions4 Format the text using the text format func-tions (see pages 40 through 46) or use theCopy & Paste function to copy the

40Ch. 3 FunctionsFunctions● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●FormattingA variety of formatting functions are availablefor making more decorati

iiChapter 4Using Labels and Stamps... 75Laminated tape...

41Ch. 3 FunctionsFunctionsSize ( )The character size can be adjusted using theSize function. With the AUTO setting, themachine compares your text with

42Ch. 3 FunctionsFunctionsTo change the size of the text in a selectedarea:1 Hold down and press to select allof the text, or press and use , ,

43Ch. 3 FunctionsFunctionsTo change the width of the text in a selectedarea:1 Hold down and press to select allof the text, or press and use ,

44Ch. 3 FunctionsFunctions3 Type in the new text.To change the style of the text in a selectedarea:1 Hold down and press to select allof the text,

45Ch. 3 FunctionsFunctions3 Type in the new text.To change the Italic setting for the text in aselected area:1 Hold down and press to select allof

46Ch. 3 FunctionsFunctionsTo change the Line effects setting for the text ina selected area:1 Hold down and press to select allof the text, or pre

47Ch. 3 FunctionsFunctions2 Press to select either ON or OFF. Thecurrent setting is shown below VERTICAL atthe top of the display and a sample (A) c

48Ch. 3 FunctionsFunctions4 Since 9 is already beside ALL, press.5 Press or until 9 moves beside thedesired frame or shading pattern.6 Press . The

49Ch. 3 FunctionsFunctions5 Press .6 Press or until the first block thatyou wish to frame or shade is selected.7 Press .8 Press or until all o

50Ch. 3 FunctionsFunctions3 Press .4 Press or until 9 moves besideLINE.5 Press .6 Press or until the first line that youwish to frame or shade

QUICK REFERENCEEntering textAdding a space Space barAdding an uppercase letter + desired characterAdding a series of uppercase letters → Type characte

51Ch. 3 FunctionsFunctions3 Press .4 Press or until 9 moves besideCHARACTER.5 Press .6 Press , , , or until the firstcharacter that you wish

52Ch. 3 FunctionsFunctionsFormat ( )Pressing the Format key displays a menu con-taining five label format functions, which can beused to change the la

53Ch. 3 FunctionsFunctionsTo change the MARGIN setting:This function allows you to select the size of the margins on the left and right sides of your

54Ch. 3 FunctionsFunctionsTo change the H.ALI (horizontal alignment)setting:You can choose to align the text in your label inone of four ways:1 Press

55Ch. 3 FunctionsFunctionsTo change the PITCH setting:With this function, you can select whether ornot each character is given an equal width.1 Press

56Ch. 3 FunctionsFunctions2 Press or until Î moves besideBACK.3 Press .4 Press or until 9 moves beside thedesired setting.5 Press once to confir

57Ch. 3 FunctionsFunctionsTemplate ( )The Template function makes creating a label orstamp quick and easy. After selecting one of thevarious pre-forma

58Ch. 3 FunctionsFunctions3 Press . The first line of the tem-plate’s text is shown below EDIT TEXT atthe top of the display. For template numbersand

59Ch. 3 FunctionsFunctions9 Press .0 Press or until 9 moves beside thedesired setting. Refer to page 107 for sam-ples of these settings.A Press

60Ch. 3 FunctionsFunctionsG Press or until 9 moves beside thedesired setting.For a label created using a template otherthan one from the STAMP categ

Formatting textChanging the fontChanging the character sizeChanging the character width Changing the character styleChanging the italic set-tingChangi

61Ch. 3 FunctionsFunctionsO Press .P Press or until 9 moves besideNEW.Q Press .R Press or until 9 moves beside OK.S Press .● ● ● ● ● ● ● ● ● ●

62Ch. 3 FunctionsFunctions3 Press or until the file numberwhere you want to store the text is dis-played.4 Type in the desired file name.5 Press

63Ch. 3 FunctionsFunctions2 Press or until 9 moves besideOPEN.3 Press .4 Select the file that you want to open.To scan through the saved files, pr

64Ch. 3 FunctionsFunctions4 Select the file that you want to delete, andthen press .To scan through the saved files, press or .To search for a specif

65Ch. 3 FunctionsFunctions2 Since 9 is already beside OK, press .The label is printed out.To print multiple copies of a label:1 Press .2 Press or

66Ch. 3 FunctionsFunctionsLetters and numbers increase as shown below:0 Î 1 Î ...9 Î 0 Î ...A Î B Î ...Z Î A Î ...a Î b Î ...z Î a Î ...A0 Î A1 Î ...A

67Ch. 3 FunctionsFunctions6 Press , , , or until the firstcharacter that you wish to select for thenumbering field is selected.7 Press .8 Press

68Ch. 3 FunctionsFunctions3 Press . 4 Press or to move Î beside MIR-ROR.5 Press .6 Press or to move 9 beside thedesired setting.7 Press to c

69Ch. 3 FunctionsFunctions3 Press . 4 Press or to move Î besideINVERT.5 Press .6 Press or to move 9 beside thedesired setting.7 Press to con

70Ch. 3 FunctionsFunctions4 Press or to move Î besideTRANSFORM.5 Press .6 Press or to move 9 beside thedesired setting.7 Press to confirm th

Changing the print options (for a template other than one from the STAMP category) or to select PRINT → → or to select OPTION → → Continue with

71Ch. 3 FunctionsFunctions3 Press . 4 Press or to move Î beside CUT.5 Press .6 Press or to move 9 beside thedesired setting.7 Press to confi

72Ch. 3 FunctionsFunctions3 Press . 4 Press or to move Î beside SPLIT.5 Press .6 Press or to move 9 beside thedesired setting.7 Press to app

73Ch. 3 FunctionsFunctions● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●Setting display featuresSetup ( )Pressing displays four functions which letyou

74Ch. 3 FunctionsFunctions4 Press or to move 9 beside the set-ting that you wish to select.5 Press once to confirm the settingand return to the

75Ch. 4 Using Labels and StampsUsing Labels and StampsChapter 4Using Labels and Stamps

76Ch. 4 Using Labels and StampsUsing Labels and Stamps● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●Laminated tapeThe backing from labels printed on la

77Ch. 4 Using Labels and StampsUsing Labels and Stamps● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●Iron-on transfer tapeAnything you print on iron-on

78Ch. 4 Using Labels and StampsUsing Labels and StampsDryingDo not tumble dry garments which have hadiron-on transfers applied. The transfers maycome

79Ch. 4 Using Labels and StampsUsing Labels and Stamps4 With the glossy side of the stamp film facingup, align one end of the stamp film with theslit

80Ch. 4 Using Labels and StampsUsing Labels and StampsPrinting an identification label for the stampholder1 Insert a TZ tape cassette into the tape co

7 Printing many cop-ies while increasing selected text or to select NUMBER → → , , or to select start of num-bering field → → or to selec

81ERROR MESSAGE LISTERROR MESSAGE LISTERROR MESSAGE CAUSE SOLUTION4 DIGITS MINIMUM ● This message appears if less than the minimum four digits are ent

82 ERROR MESSAGE LISTBUFFER EMPTY ● This message appears if no text has been typed in when you press or , when you hold and press or , or when

83ERROR MESSAGE LISTINCORRECT OPERATION FORNUMBERINGFUNCTION● This message appears if charac-ters in different lines or blocks are selected as a numbe

84 ERROR MESSAGE LISTLENGTH LIMIT ● This message appears if you try to paste in text or add a character, a space, a new block, a symbol, a diacritical

85ERROR MESSAGE LISTLINE LIMIT ● This message appears if you press to delete text, press to add a new line, or try to add currency conversion text,

86 ERROR MESSAGE LISTSET 12mm ● his message appears if a 12-mm-wide tape cassette is not installed when printing a label created using a template for

87ERROR MESSAGE LISTTEXT TOO LONG ● This message appears if the length of the text is longer than the label length that has been set.● This message ap

88 TROUBLESHOOTINGTROUBLESHOOTINGProblem Solution(1) The display stays blank after you haveturned on the machine, or abnormal char-acters are displaye

89TROUBLESHOOTING(5) A blank horizontal line appears throughthe text in the printed label.1 Turn off the machine.2 Open the tape compartment cover, th

90 TROUBLESHOOTING(6) The tape is not ejected correctly after beingautomatically cut.● Turn off the machine, open the tape com-partment cover, and rem