Brother MFC-5440CN User Manual

USER’S GUIDE®MFC-5440CNMFC-5840CNVersion C

viii WARNI NG Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the t

MAKING COPIES 8 - 12Making N in 1 copies or a poster (Page Layout) You can reduce the amount of copies by using the N in 1 copy feature. This allows

8 - 13 MAKING COPIESIf you are using the scanner glass:8After the MFC scans the page, the LCD shows:Press 1 to scan the next page.9Put the next docu

MAKING COPIES 8 - 14If you are copying from the ADF, insert the document face up in the direction shown below.2 in 1 (P)4 in 1 (P)2 in 1 (L)(P)(L)4

8 - 15 MAKING COPIESIf you are copying from the scanner glass, place the document face down in the direction shown below.2 in 1 (P)4 in 1 (P)Poster

MAKING COPIES 8 - 16Changing the default copy settingsYou can save the copy settings you use most often by setting them as default. These settings w

8 - 17 MAKING COPIESAdjusting color saturation1Press Menu/Set, 3, 4.2Press ▲ or ▼ to select Red, Green or Blue.Press Menu/Set.3Press ▲ to increase t

MAKING COPIES 8 - 18Legal limitationsColor reproductions of certain documents are illegal and may result in either criminal or civil liability. This

9 - 1 WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY)9IntroductionEven if your MFC is not connected to your computer, you can print photos directly f

WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY) 9 - 2PhotoCapture Center™ requirementsTo avoid error conditions, please remember: The DPOF file on th

9 - 3 WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY)Getting startedFirmly insert the card into the appropriate slot.PhotoCapture key lights: PhotoCa

ixChoosing a locationPlace your MFC on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the MFC near a telephone wa

WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY) 9 - 4The steps below give a brief outline of the Direct Printing feature. Please see the remaining pa

9 - 5 WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY)Printing the Index (Thumbnails)The PhotoCapture Center™ assigns numbers for images (such as No.1

WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY) 9 - 6Printing imagesBefore you can print an individual image, you have to know the image number.1Make

9 - 7 WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY)Paper Type & Paper Size5Press ▲ or ▼ to select the type of paper you are using, Letter Gloss

WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY) 9 - 8DPOF printingDPOF stands for Digital Print Order Format.Major Digital Camera manufacturers (Cano

9 - 9 WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY)Changing the default settingsYou can save the PhotoCapture Center™ settings you use most often b

WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY) 9 - 10Adjusting brightness1Press Menu/Set, 4, 3.2Press ▲ to make a lighter print.—OR—Press ▼ to make

9 - 11 WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY)3Press ▲ or ▼ to select White Balance, Sharpness or Color Density.Press Menu/Set.4Press ▲ or ▼

WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY) 9 - 12CroppingIf your photo is too long or wide to fit the available space on your selected layout, p

9 - 13 WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY)Understanding the Error MessagesOnce you are familiar with the types of errors that can occur w

xQuick Reference GuideSending faxesAutomatic Transmission1If it is not illuminated in green, press (Fax).2Load your document. 3Enter the fax numb

WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY) 9 - 14Using PhotoCapture Center™ from your PCYou can access the media card that is in the media drive

10 - 1 IMPORTANT INFORMATION10Standard telephone and FCC NoticesThese notices are in effect on models sold and used in the United States only.When p

IMPORTANT INFORMATION 10 - 2If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary

10 - 3 IMPORTANT INFORMATIONWARNI NGThis MFC has been certified to comply with FCC standards, which are applied to the USA only.Federal Communicatio

IMPORTANT INFORMATION 10 - 4ImportantChanges or modifications not expressly approved by Brother Industries, Ltd. could void the user’s authority to

10 - 5 IMPORTANT INFORMATIONInternational ENERGY STAR® Compliance StatementThe purpose of the International ENERGY STAR® Program is to promote the d

IMPORTANT INFORMATION 10 - 6Important safety instructions1Read all of these instructions.2Save them for later reference.3Follow all warnings and ins

10 - 7 IMPORTANT INFORMATION13Never push objects of any kind into this product through cabinet slots, since they may touch dangerous voltage points

IMPORTANT INFORMATION 10 - 8TrademarksThe Brother logo is a registered trademark of Brother Industries, Ltd.Brother is a registered trademark of Bro

11 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE11 Troubleshooting Error messagesAs with any sophisticated office product, errors may occur. If this h

xiTable of Contents1Introduction ... 1-1Using this Guide ...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 2DR Mode in UseThe MFC is set to Distinctive Ring mode. You can not change the Receive Mode from Manual

11 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCENo Response/BusyThe number you dialed does not answer or is busy.Verify the number and try again.Not R

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 4Unable to ChangeUnable to CleanUnable to Init.Unable to PrintUnable to ScanThe MFC has a mechanical pr

11 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCEDocument jamsIf the document is jammed, follow the steps below.Document is jammed in the top of the AD

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 6Printer jam or paper jamRemove the jammed paper depending on where it is jammed in the MFC.Paper is ja

11 - 7 TROUBLESHOOTING AND ROUTINE MAINTENANCEPaper is jammed inside the MFC1Remove the Jam Clear Cover. Pull the jammed paper out of the MFC.2Re-in

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 84Remove the jammed paper.5Lift the scanner cover to release the lock. Gently push the scanner cover su

11 - 9 TROUBLESHOOTING AND ROUTINE MAINTENANCEIf you are having difficulty with your MFCIf you think there is a problem with your MFC, check the cha

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 10Printing (Continued)Printing appears dirty or ink seems to run.Make sure you are using the proper typ

11 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCEPhone Line or ConnectionsDialing does not work. (No dial tone)Check the MFC is plugged in.Check for a

xiiSetting the Ring Volume...2-5Setting the Beeper Volume...2-5Setting

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 12Handling Incoming CallsMFC ‘Hears’ Voice as CNG Tone.If your MFC is set to Easy Receive On, it is mor

11 - 13 TROUBLESHOOTING AND ROUTINE MAINTENANCEPhotoCapture Center™ Difficulties (MFC-5840CN only)Removable Disk does not work properly.a)Have you i

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 14CompatibilityIf you are having difficulty sending or receiving a fax due to possible interference on

11 - 15 TROUBLESHOOTING AND ROUTINE MAINTENANCEHow to improve print qualityCleaning the print headTo ensure good print quality, the MFC will regular

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 16Checking the print qualityIf faded or streaked colors and text appear on your output, some of the noz

11 - 17 TROUBLESHOOTING AND ROUTINE MAINTENANCE8Press 2 (No) for Black or three colors with a problem.The LCD shows:Press 1 (Yes).The MFC will start

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 18Checking the printing alignmentYou should rarely need to adjust the printing alignment however, if af

11 - 19 TROUBLESHOOTING AND ROUTINE MAINTENANCEChecking the ink volumeYou can check the ink that is left in the cartridge.1Press Ink.2Press ▲ or ▼ t

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 20Packing and shipping the MFCWhenever you transport the MFC, use the packing materials that came with

11 - 21 TROUBLESHOOTING AND ROUTINE MAINTENANCE3Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the

xiii4Setup Receive ... 4-1Basic receiving operations ...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 228Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridge

11 - 23 TROUBLESHOOTING AND ROUTINE MAINTENANCERoutine maintenanceCleaning the scannerUnplug the MFC and lift the document cover. Clean the scanner

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 24Cleaning the MFC printer platen Be careful not to touch the paper feed star wheels or encoder film. B

11 - 25 TROUBLESHOOTING AND ROUTINE MAINTENANCEReplacing the ink cartridgesYour MFC is equipped with an ink dot counter. The ink dot counter automat

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 264Remove the cartridge covers.5Each color has its own correct position. Keep the ink cartridge in an u

11 - 27 TROUBLESHOOTING AND ROUTINE MAINTENANCE7If you replaced an ink cartridge while Near Empty was displayed on the LCD, the LCD may ask you to v

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 28Caution Do not remove ink cartridges if you do not need to replace them. If you do so, it may reduce

A - 1 APPENDIX AASetting up telephone servicesYour MFC supports the Distinctive Ring and Caller ID subscriber telephone services that some telephone

APPENDIX A A - 2What does Brother’s ‘Distinctive Ring’ do?The Brother MFC has a Distinctive Ring feature that allows you to use your MFC to take ful

A - 3 APPENDIX ABefore you choose the ring pattern to registerYou can only register one Distinctive Ring pattern with the MFC. Some ring patterns ca

xiv8Making copies ... 8-1Using the MFC as a copier ...

APPENDIX A A - 4Registering the Distinctive Ring patternVery important!After you have set the Distinctive Ring feature to ON, the receive mode is se

A - 5 APPENDIX ACaller IDAfter a few rings, the LCD shows the telephone number of your caller (and name, if available). Once you pick up the handset

APPENDIX A A - 6Viewing Caller ID ListCaller ID memory stores information for up to thirty calls. When the thirty-first call comes in, information a

A - 7 APPENDIX AAdvanced receiving operationsOperation from extension telephonesIf you answer a fax call on an extension telephone, or an external t

APPENDIX A A - 8Using a cordless external handsetIf your cordless telephone is connected to the EXT. jack on the MFC and you typically carry the cor

A - 9 APPENDIX AConnecting an external device to your MFCConnecting an external telephoneYou can connect a separate telephone (or telephone answerin

APPENDIX A A - 10Connecting an external telephone answering device (TAD)SequenceYou may choose to connect an additional answering device. However, w

A - 11 APPENDIX AWhen you are using a TAD, the LCD shows Telephone.If You Do Not Subscribe to Distinctive Ring Service:You must plug your TAD into t

APPENDIX A A - 12ConnectionsThe external TAD must be plugged into the back of the MFC, into the jack labeled EXT. Your MFC cannot work properly if y

A - 13 APPENDIX ASpecial line considerationsRoll over phone linesA roll over phone system is a group of two or more separate telephone lines that pa

xv10Important information ... 10-1Standard telephone and FCC NoticesThese notices are in effect o

APPENDIX A A - 14Converting telephone wall outletsThere are three ways to convert to an RJ11 jack. The first two ways may require assistance from th

A - 15 APPENDIX AInstalling MFC, external two-line TAD and two-line telephoneWhen you are installing an external two-line telephone answering device

APPENDIX A A - 16Multi-line connections (PBX)Most offices use a central telephone system. While it is often relatively simple to connect the MFC to

B - 1 APPENDIX BBOn-screen programmingYour MFC is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly

APPENDIX B B - 2Navigation keysYou can access the menu mode by pressing Menu/Set.When you enter the menu, the LCD scrolls.Press 1 for General Setup

B - 3 APPENDIX BMain Menu Submenu Menu SelectionsOptions Descriptions Page1.General Setup1.Mode Timer — 5 Mins2 Mins1 Min30 Secs0 SecOffSets the tim

APPENDIX B B - 41.General Setup(Continued)5.Auto Daylight— OnOffChanges for Daylight Savings Time automatically.2-66.On/Off Setting—Fax Receive:OnFa

B - 5 APPENDIX B2.Fax(Continued)2.Setup Send(In Fax mode only)1.Contrast AutoLightDarkChanges the lightness or darkness of faxes you send.3-72.Fax R

APPENDIX B B - 62.Fax(Continued)4.Report Setting1.TransmissionOnOn+ImageOffOff+ImageInitial setup for Transmission Verification Report and Fax Journ

B - 7 APPENDIX B3.Copy 1.Quality BestNormalFastSelects the Copy resolution for your type of document.8-162.Brightness —- +- +- +- +- +Adjusts t

xviBefore you choose the ring pattern to register ... A-3Registering the Distinctive Ring pattern... A-4Turning off the Distincti

APPENDIX B B - 84.PhotoCapture(MFC-5840CN only)1.Print Quality— NormalPhotoSelects the print quality.9-92.Paper & Size—Letter Glossy4"x 6&q

B - 9 APPENDIX B4.PhotoCapture(Continued)6.Cropping—OnOffCrops the image around the margin to fit the paper size or print size. Turn this feature Of

APPENDIX B B - 104.LAN(MFC-5440CN)5.LAN(MFC-5840CN)(Continued)1.Setup TCP/IP(Continued)5.Host Name BRN_XXXXXX Enter the Host name.See Network User’s

B - 11 APPENDIX B0.Initial Setup1.Receive Mode— Fax OnlyFax/TelExternal TADManualYou can choose the receive mode that best suits your needs.4-14-22.

APPENDIX B B - 12Entering TextWhen you are setting certain menu selections, such as the Station ID, you may need to type text into the MFC. Most num

B - 13 APPENDIX BSpecial characters and symbolsPress , # or 0, and then press or to move the cursor under the special character or symbol you wa

GLOSSARY G - 1GADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically.Auto Reduction R

G - 2 GLOSSARYCoding method Method of coding the information contained in the document. All fax machines must use a minimum standard of Modified Hu

GLOSSARY G - 3Fax Journal Lists information about the last 200 incoming and outgoing faxes. TX means Transmit. RX means Receive.Fax Receive Code P

G - 4 GLOSSARYOverseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines.Paging This feature e

xviiSSpecifications ...S-1Product description...

GLOSSARY G - 5Scan to Card (MFC-5840CN only) You can scan a black and white or color document into a Media Card. Black and white images will be in

S - 1 SPECIFICATIONSSProduct descriptionGeneralSpecificationsMemory Capacity 16 MB Automatic Document Feeder (ADF) Up to 35 pagesTemperature: 68°F -

SPECIFICATIONS S - 2Dimensions (MFC-5440CN) (MFC-5840CN)Weight 17.6 lb (8.0 kg) (MFC-5440CN)21.8 lb (9.9 kg) (MFC-5840CN)Noise Operating: 42.5 to 51

S - 3 SPECIFICATIONSPrint mediaPaper Input Paper Tray Paper type:Plain paper, inkjet paper (coated paper), glossy paper*2, transparencies*1*2 and e

SPECIFICATIONS S - 4CopyColor/Black Color/BlackDocument Size ADF Width: 5.8" to 8.5"ADF Height: 5.8" to 14"Scanner Glass Width:

S - 5 SPECIFICATIONSPhotoCapture Center (MFC-5840CN only)Available Media CompactFlash®(Type Ι only)(Microdrive™ is not compatible)(Compact I/O card

SPECIFICATIONS S - 6FaxCompatibility ITU-T Group 3Coding System MH/MR/MMR/JPEGModem Speed Automatic Fallback 33600 bpsDocument Size ADF Width: 5.8&

S - 7 SPECIFICATIONSScannerMemory Transmission Up to 200*1/170*2 pages (MFC-5440CN)Up to 480*1/400*2 pages (MFC-5840CN)Out of Paper Reception Up to

SPECIFICATIONS S - 8PrinterInterfaces Printer Driver Windows® 98/98SE/Me/2000 Professional and XP driver supporting Brother Native Compression mode

S - 9 SPECIFICATIONSComputer requirementsMinimum System RequirementsComputer Platform & Operating System VersionProcessor Minimum Speed Minimum

If you need to call Customer ServicePlease complete the following information for future reference:Model Number: MFC-5440CN and MFC-5840CN(Circle your

INTRODUCTION 1 - 11Using this GuideThank you for buying a Brother Multi-Function Center (MFC). Your MFC is simple to use, with LCD screen instructio

SPECIFICATIONS S - 10Consumable itemsInk The MFC uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print hea

S - 11 SPECIFICATIONSNetwork (LAN)Optional External Wireless Print/Scan Server (NC-2200w)LAN You can connect your MFC to a network for Network Print

INDEX I - 1IndexAAccess codes, storing and dialing ...5-5Accessories and supplies ...iiADF (automatic document fee

I - 2 INDEXDDate and Time ... 2-1Delayed Batch Transmission ... 3-15Dialinga pause ... 5-5a

INDEX I - 3from PCSee Software User’s Guideon the CD-ROM...from scanner glass ...3-4manual ...3-5overseas ..

I - 4 INDEXNNetworkingprintingSee Software User’s Guide on the CD-ROM. ...scanningSee Software User’s Guide on the CD-ROM. ...

INDEX I - 5Group dialchanging ...5-2setting up Groups for Broadcasting ...5-3Search ...

I - 6 INDEXTroubleshooting ... 11-1checking ink volume ... 11-19document jam ... 11-5error messages on LCD ... 11-1if yo

REMOTE RETRIEVAL ACCESS CARD R - 1Remote Retrieval Access card If you plan to receive fax messages while away from your MFC, carrying the Remote Ret

R - 2 Press Menu/Set, 2, 5, 2.fax number where you want your fax messages forwardedfollowed by .Program Fax Forwarding Number, press 4. Ente

1 - 2 INTRODUCTIONControl panel overviewMFC-5440CN MFC-5840CN3 4 5 6 71 211 10 9 811123 4 5 6 71 210 9 8

EQUIPMENT ATTACHMENT LIMITATIONS(Canada only)NOTICEThis product meets the applicable Industry Canada technical specifications.NOTICE The Ringer Equiva

These machines are made for use in the USA and Canada only. We cannot recommend using them overseas because it may violate the Telecommunications Regu

INTRODUCTION 1 - 31Fax and Telephone keys:HookPress before dialing if you want to make sure a fax machine will answer, and then press Black Start or

1 - 4 INTRODUCTION9Navigation keys:Menu/SetThe same key is used for Menu and Set operations.Lets you access the Menu to program and store your setti

INTRODUCTION 1 - 5Turning the MFC on and offWhen the machine is idle, you can turn it on and off by pressing the On/Off key. In Off mode, no MFC ope

1 - 6 INTRODUCTIONOn/Off SettingYou can customize the MFC’s On/Off key. The default setting is Fax Receive:Off. Your MFC will not work when it is sw

INTRODUCTION 1 - 7Load documentsYou can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.Using

1 - 8 INTRODUCTION1Unfold the ADF Document Support.2Fan the pages well and stagger them at an angle. Make sure you put the originals face up, top ed

INTRODUCTION 1 - 9Using the scanner glassYou can use the scanner glass to fax pages of a book or one page at a time. Documents can be up to letter s

1 - 10 INTRODUCTIONAbout paperThe print quality can be affected by the type of paper you use in the MFC.To get the best print quality for the settin

iBrother numbersRegister your productBy registering your product with Brother International Corporation, you will be recorded as the original owner

INTRODUCTION 1 - 11Handling and using special paper Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moi

1 - 12 INTRODUCTIONPaper type and size for each operation*Tray#2 is also available. (MFC-5840CN only)Paper Type Paper Size UsageFax Copy PhotoCaptur

INTRODUCTION 1 - 13Paper weight, thickness and capacity*1 Up to 50 sheets for Legal size paper (20 lb).*2 Up to 100 sheets of 20 lb.*3 Up to 250 she

1 - 14 INTRODUCTIONPrintable areaThe printable area depends on the settings in the application you are using. The figures below show the unprintable

INTRODUCTION 1 - 15How to load paper, envelopes and post cardsTo load paper or other media1Pull the paper tray completely out of the MFC and remove

1 - 16 INTRODUCTION4Fan the stack of paper well to avoid paper jams and mis-feeds.5Gently insert the paper into the paper tray print side face down

INTRODUCTION 1 - 17To load paper in paper tray#2 (MFC-5840CN only)1Pull the paper tray completely out of the MFC.2Press and slide the paper side gui

1 - 18 INTRODUCTION3Fan the stack of paper well to avoid paper jams and mis-feeds.4Gently insert the paper into the paper tray print side face down

INTRODUCTION 1 - 195Put the paper tray firmly back into the MFC.For Legal size paper, close the tray cover and put the paper tray firmly back into t

1 - 20 INTRODUCTIONTo load envelopes Use envelopes that weigh from 20 to 25 lb. Some envelopes require margin settings in the application. Make sure

ii Brother fax back system (USA only)Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questi

INTRODUCTION 1 - 212Insert the envelopes into the paper tray with the address side down and the leading edge (top of the envelopes) in first. Slide

1 - 22 INTRODUCTIONAbout fax machinesCustom featuresDo you have Voice Mail on the phone line?If you have Voice Mail on the phone line where you will

INTRODUCTION 1 - 23Fax tones and handshakeWhen someone is sending a fax, the MFC sends fax calling tones (CNG tones). These are quiet, intermittent

1 - 24 INTRODUCTIONECM (Error Correction Mode)The Error Correction Mode (ECM) is a way for the MFC to check a fax transmission while it is in progre

GETTING STARTED 2 - 12Initial SetupSetting the Date and TimeWhen the MFC is not in use it will display the date and time. If you set up the Station

2 - 2 GETTING STARTEDSetting the Station IDYou should store your name or company name and fax number so they print on all fax pages you send.1Press

GETTING STARTED 2 - 3General SetupSetting the Mode TimerThe MFC has three temporary mode keys on the control panel: Fax, Scan and Copy. The PhotoCap

2 - 4 GETTING STARTEDSetting the Paper SizeYou can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 4" x 6" and thr

GETTING STARTED 2 - 5Setting the Ring VolumeYou can turn the ring Off or you can select the ring volume level.1Press Menu/Set, 1, 4, 1.2Press ▲ or ▼

2 - 6 GETTING STARTEDSetting the Speaker VolumeYou can adjust the MFC’s one-way speaker volume.1Press Menu/Set, 1, 4, 3.2Press ▲ or ▼ to select Low,

iiiNotice - Disclaimer of Warranties(USA and Canada)BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER

GETTING STARTED 2 - 7Setting the LCD ContrastYou can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty read

2 - 8 GETTING STARTEDSetting the Tray Use for Fax mode(MFC-5840CN only)The MFC uses the paper in Tray#1 first. You can change the default tray that

SETUP SEND 3 - 13How to enter Fax modeBefore sending faxes, make sure (Fax) is illuminated in green. If not, press (Fax) to enter Fax mode. The

3 - 2 SETUP SENDSpeed-DialingPress Search/Speed Dial, #, and then the two digit Speed-Dial number. (See Storing Speed-Dial numbers on page 5-1.)Sear

SETUP SEND 3 - 3How to Fax (B&W and Color)Color fax transmissionYour MFC can send a color fax to machines that support this feature.However, col

3 - 4 SETUP SENDFaxing from the scanner glassYou can use the scanner glass to fax pages of a book or one page at a time. The documents can be up to

SETUP SEND 3 - 5Automatic transmissionThis is the easiest way to send a fax.1If it is not illuminated in green, press (Fax).2Load your document.3E

3 - 6 SETUP SENDOut of Memory messageIf you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax.

SETUP SEND 3 - 7Basic sending operationsSending faxes using multiple settingsWhen you send a fax you can choose any combination of these settings: c

3 - 8 SETUP SENDFax ResolutionYou can use the Fax Resolution key to change the setting temporarily (for this fax only). In Fax mode , press Fax Res

iv Brother® One Year Limited Warranty and Replacement Service(USA only)Who is covered: • This limited warranty ("warranty") is givenonly t

SETUP SEND 3 - 9Dual Access (Not available for color faxes)You can dial a number, and begin scanning the fax into memory—even when the MFC is sendin

3 - 10 SETUP SENDReal Time TransmissionWhen you are sending a fax, the MFC will scan the documents into the memory before sending. Then, as soon as

SETUP SEND 3 - 11Checking job statusCheck which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waitin

3 - 12 SETUP SENDAdvanced sending operationsBroadcasting (Not available for color faxes)Broadcasting is when the same fax message is automatically s

SETUP SEND 3 - 13Overseas ModeIf you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that

3 - 14 SETUP SENDDelayed Fax (Not available for color faxes)During the day you can store up to 50 faxes in the memory to be sent within 24 hours. Th

SETUP SEND 3 - 15Delayed Batch Transmission(Not available for color faxes)Before sending the delayed faxes, your MFC will help you economize by sort

4 - 1 SETUP RECEIVE4Basic receiving operations Choosing the Receive ModeThere are four different Receive Modes for your MFC. You can choose the mode

SETUP RECEIVE 4 - 2To select or change your Receive Mode1If it is not illuminated in green, press (Fax).2Press Menu/Set, 0, 1.3Press ▲ or ▼ to sel

4 - 3 SETUP RECEIVESetting the F/T Ring Time (Fax/Tel mode only)If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the MFC will

vBrother® One Year Limited Warranty and Replacement Service(USA only)by Brother in its sole discretion. Brotherreserves the right to supply a refu

SETUP RECEIVE 4 - 4Easy Receive When you use this feature, you don’t have to press Black Start, Color Start, or the Fax Receive Code 51 when you ans

4 - 5 SETUP RECEIVEPrinting a reduced incoming fax (Auto Reduction)If you choose On, the MFC automatically reduces an incoming fax to fit on one pag

SETUP RECEIVE 4 - 6Polling Polling is the process of retrieving faxes from another fax machine. You can use your MFC to ‘poll’ other machines, or yo

5 - 1 QUICK-DIAL NUMBERS AND DIALING OPTIONS5Storing numbers for easy dialingYou can set up your MFC to do two types of easy dialing: Speed-Dial and

QUICK-DIAL NUMBERS AND DIALING OPTIONS 5 - 2Changing Speed-Dial numbersIf you try to store a Speed-Dial number where a number has already been store

5 - 3 QUICK-DIAL NUMBERS AND DIALING OPTIONSSetting up Groups for BroadcastingGroups allow you to send the same fax message to many fax numbers by p

QUICK-DIAL NUMBERS AND DIALING OPTIONS 5 - 45Press Menu/Set to accept the Speed-Dial numbers for this Group.6Use the dial pad and the chart on page

5 - 5 QUICK-DIAL NUMBERS AND DIALING OPTIONSDialing optionsAccess codes and credit card numbersSometimes you may want to choose from several long di

QUICK-DIAL NUMBERS AND DIALING OPTIONS 5 - 6Tone or PulseIf you have a Pulse dialing service, but need to send Tone signals (for example, for teleph

6 - 1 REMOTE FAX OPTIONS6Setting up Fax ForwardingWhen you select Fax Forward, your MFC stores the received fax in the memory. The MFC will then dia

vi BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only)Pursuant to this limited warranty of 1 year from the date of purchas

REMOTE FAX OPTIONS 6 - 2Programming your pager numberWhen Paging is selected, your MFC dials the pager number you’ve programmed, and then dials your

6 - 3 REMOTE FAX OPTIONSSetting Fax StorageIf you select Fax Storage, your MFC stores the received fax in the memory. You will be able to retrieve f

REMOTE FAX OPTIONS 6 - 4Turning off Remote Fax OptionsIf you set the Remote Fax Options to Off and there are faxes in your MFC’s memory, the LCD wil

6 - 5 REMOTE FAX OPTIONSRemote RetrievalYou can call your MFC from any touch tone telephone or fax machine, then use the Remote Access Code and remo

REMOTE FAX OPTIONS 6 - 6Remote commandsFollow the commands below to access features when you are away from the MFC. When you call the MFC and enter

6 - 7 REMOTE FAX OPTIONSRetrieving fax messagesYou can call your MFC from any touch tone phone and have your fax messages sent to a fax machine.1Dia

PRINTING REPORTS 7 - 17Fax settings and activityYou need to set up the Transmission Verification Report and Journal Period in the menu table.Press M

7 - 2 PRINTING REPORTSSetting the Journal PeriodYou can set the MFC to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 o

PRINTING REPORTS 7 - 3Printing reportsFollowing reports are available: How to print a report1For MFC-5440CN, press Reports.For MFC-5840CN, press Men

8 - 1 MAKING COPIES8Using the MFC as a copierYou can use your MFC as a copier, making up to 99 copies at a time.Enter Copy modeBefore making copies,

viiSafety precautionsTo use the MFC safelyPlease refer to these instructions for later reference and before attempting any maintenance.WARNI NGTher

MAKING COPIES 8 - 2Making a single copy1Press (Copy) to illuminate it in green.2Load your document.(See Load documents on page 1-7.)3Press Black St

8 - 3 MAKING COPIESUsing the temporary Copy keysWhen you want to quickly change the copy settings temporarily for the next copy, use the temporary C

MAKING COPIES 8 - 4Increasing copy speed or qualityYou can select the copy quality. The default setting is Normal.1Press (Copy) to illuminate it in

8 - 5 MAKING COPIESEnlarging or reducing the image copiedYou can select the following enlargement or reduction ratios.Custom(25-400%) allows you to

MAKING COPIES 8 - 66Press Black Start or Color Start.Setting the paper type (MFC-5440CN only)If you are copying on special paper, be sure to select

8 - 7 MAKING COPIESUsing the Tray Select key (MFC-5840CN only)The MFC uses the paper in Tray#1 first. You can change the tray that will be used for

MAKING COPIES 8 - 8Changing the temporary copy settingsUse the Options key to quickly set the following copy settings temporarily for the next copy.

8 - 9 MAKING COPIESSetting paper type (MFC-5840CN only)If copying on paper other than plain paper, select the type of paper that you are using to ge

MAKING COPIES 8 - 104Press Options and ▲ or ▼ to select Paper Size.Press Menu/Set.5Press ▲ or ▼ to select the size of paper you are using (Letter, L

8 - 11 MAKING COPIESAdjusting contrastYou can adjust the copy contrast to help an image look sharper and more vivid.1Press (Copy) to illuminate it