Brother 885-V12 User Manual

user manual version 12child check-in

Network VersionA network installation of Roll Call allows multiple people to access the data. If you have a multi-user license, multiple users can

If you are a portable church, or are plugging the Labelwriters in each Sunday, please note, on some Windows machines, a new printer denition is creat

CONFIGURING CHECK-INTo begin conguring Roll Call for child check in, expand the Check In/Out menu. Click on the Setup menu item. Begin entering the

Enter a username and password for this user.Make sure to choose a check in “type” user.You are now taken to the window to select the properties for th

Add Visitor – if the “Add Visitor” option is checked for this user, the Add Visitor button will be displayed. This will allow the user to enter visit

List Only Children – if the “list only children” option is checked for this user, only people in your database with a family position of “child” will

Once you have selected all the information necessary for your check in user, make sure to press the SAVE button.Name Tags & Parent TagsUse the “ta

From this window, select the information you’d like printed on the child’s name tag.1. Logo –if you are using the 30256 size labels, you can print a m

Check In PreferencesThe check in preferences allow you to set the “check in time frame”. You can set the number of minutes before a class, event, wor

Enter the group name header infor-mation.Click the plus sign to add sessions (day and time).To change the time, click in the start time. The row will

Table of ContentsCHILD CHECK IN OVERVIEWCheck In / Out Process ...

Place the cursor in the bar code eld. Scan the key tag you wish to assign to this person.20Enter the contact infor-mation for this person. Click SA

21CUSTOMIZING CHECK-IN LABELSIf you would like to use a label size other than the 30256 or the 30334, you will need to create a custom label. If you’

22 DenetheCanvas Before you begin dragging and dropping elds onto your canvas, you’ll want to:1. Set the page size2. Place your markers3. Out

23 You may wish to draw a box around the area on the canvas where you can place elds. This makes it much easier to see the area that you’ll be usin

24 To align elds on the canvas, use the alignment tool on top of the canvas to center, align left or align right. Fields that would make sense to i

25Test the Parent TagAfter saving your denition, you’ll want to test it. Close the canvas window. Click PRINT TEST LABEL. If everything prints oka

26Click on page set up icon.Select your Dymo Printer and Label Size. The canvas area that represents the label is the upper left quadrant. If any ob

27Click on “draw box” icon.Draw box on canvas to rep-resent the area where you can place objects. Place Objects You may place static text, images

28Highlight all the elds on the canvas.Use the alignment tool to align left, right, center. To place data or system information, drag the applicabl

This is a bit of a trial and error process. Once everything is working, you will want to delete the box outline around the objects on the canvas. Hi

Dene the Canvas ...29Save Adult Tag De

Click on marker arrow to move up or down. You may wish to draw a box around the area on the canvas that you can place elds. This makes it much easi

To place an image on the label, open the image le in a previewer, copy it and paste it on the canvas. You can then resize it and move it where you

 SaveAdultTagDenition Once you’ve created your adult tag, click the SAVE icon to save your customizations.Test the Adult/Youth TagAfter saving y

CREATING GROUPSGroup Hierarchy Groups are dened by the following classications:1. Campus. If your church has multiple campuses or locations with

Add Members To enroll people into the group, press the Members tab. From within the members tab:1. Click the plus sign in the lower left of the w

PreferencesUse the preferences tab in the group screen to:1. Tell Roll Call how many labels you wanted printed upon check in into this group.2. Tel

2. Select City from the Field Name drop down box.3. Highlight “is equal to” in the Comparison box.4. Enter the name of the city in the Value eld.5

ADDING PEOPLE INFORMATIONImport People InformationWhen you begin using Roll Call, you may wish to import your existing contacts into the database. Ro

One Row per Family (custom)This format allows you to import the same information, names, children, address, city state, zip, gender and birth dates, b

5. Indicate which row the data starts. For example if you have titles in row 1, the data would start on line 2. 6. Click LOAD FILE. Navigate to yo

Determine Headcounts ...68Check Out ...

Enter a new FamilyTo enter people information into Roll Call using the Add Person screen you can do either of the following:1. From the Search Prole

Contact InformationOnce you’ve entered the Family Position, you can tab through each of the elds on this main page. Enter the following information:

5. Family Email – an email address that can be used to send emails to the entire family.6. Bad Address – if you’ve had mail returned, so you know it

If an individual has multiple cell numbers or emergency numbers or additional phone numbers you’d like to record, use the Additional Phones section to

USING BAR CODESBar Code Font To print the bar code font on badges or sign in rosters, you’ll need to move the font le into your system font folder.

Key Tag Another option is to have key chain tags printed with a bar code to identify the student. Bar Code Roster Another possible method for ch

5. Click GENERATE.6. You are now in the Badge wizard. Select the option for 8 or 10 per page. Also choose if you want an individual badge or a fam

Key tags Order tags You may order tags from us or from a different printer. If you order the tags from us you’ll need to download the key tag templ

From group reports, select Sign in Roster.Click on the Criteria tab.Choose the elds you’d like in-cluded.Click GENER-ATE.48Select the appropriate gro

USING FINGERPRINTSFingerprintTechnologyConguration To identify and check children in using nger prints, you will need to install the M2SYS Server

CHILD CHECK IN OVERVIEWCheck In / Out Process The child check in system in Roll Call allows you to check students into their classes, record attendan

From the Interface tab, you’ll need to indicate this is a Keyboard Interface.Click Interface tab.Select Keyboard interface. From the Destination Wi

Note the ID for this person.Click on FINGER-PRINT ADMIN to record Roll Call ID and scan nger print. From the Fingerprint Admin window, enter the per

The next screen allows you to scan the individuals ngerprint. Make sure you set a standard for which nger and on which hand will be scanned. Cli

OPERATING THE CHECK IN STATIONSLog into the Check In Station To use the check in functionality of Roll Call, you need to log on with a user name that

Can scan or search by name.Returns a list of families.Can enter visitors through ADD VISITOR.Here’s an example of an unmanned touch screen station tha

Check In Using a Last Name To check a student in, based on their last name, type the last name. You can also type the rst few characters of the las

members is presented. Highlight the students that are there to check in. Note the “List only Children” check box in the lower left of this window.

To enter one time instructions or allergy information, press the ALLERGY/NOTES button. A window will be displayed to enter this information. The a

List of individu-als associated with that phone number. The next window is the Conrmation screen. This window will display the individual’s picture

Check In Using a Family Number To check a student in based on the family number, enter that number using the keyboard or numeric keypad on the touch

Bar Code Badge Another option for using a bar code scan to check students in, is to print a bar code badge from Roll Call. These badges are printe

Highlight class and click CHECK-IN to complete the check in. To enter one time instructions or allergy information, press the ALLERGY/NOTES button.

From the list of family members, highlight the students that are present to check in. Press NEXT. The next window is the Conrmation screen. This

Check In with Rapid Check In To use the “rapid check in” feature, the check in user must have “rapid check in” marked as an option. For more informa

From the list of family members, highlight the students that are present to check in. Press NEXT. The next window is the Conrmation screen. This

Enter allergy or note infor-mation.Check into Multiple Classes You can certainly check an individual into multiple classes at once. For example, if

From the results of your family search, highlight the appropri-ate family.Click NEXT.Click ADD TO EXIST-ING to add a member to this family. Or if thi

Click on ADD VISI-TOR to ADD VISI-TORs.Enter address in-formation if you’d like.Enter mom and dads info, if you’d like.At a minimum, enter all the chi

Click WHAT’S MEETING.Highlight the appropri-ate class for this child, then press CHECK-IN At the Conrmation screen you will need to click on WHAT’S

Check into the service, the same manner you would check into a class. Once you have the services set up for check in, you can check people into those

If there are custody comments they will be displayed upon check out.Check Out Compare tags One method of checking the students out is to compare the

Name Tags and Security TagsOnce the student checking in has been identied and checked into their class, name tags and parent tags can be printed.

70Check in Roster You can print a check in roster from the check in screen. The check in roster is a report for each class. It lists all the studen

USING MOBILE CHECKINRoll Call Mobile CheckIn is an add-on component to the Roll Call software package. It allows you to check in students or adults

Login using your Mobile checkin username. To get to the Mobile CheckIn login screen, open your broswer and type the IP Address of your Roll Call Serve

Enter the name you’d like to use for the web app icon.Login ScreenYou are now at the log in screen for the Mobile Check In system. Select the appropr

Checking in Using Last Name or Phone NumberOnce you’ve logged in, you’ll see two tabs: dashboard and check in. Click on the Check In tab. Next, sele

Select the chil-dren that will be checking in.Click CHECKINSelect the class this student will be attending.9. Now you are at the conrmation screen f

Select “by Group” from the drop down, then tap the group you’ll be recording attendance for.Tap one or more students then click CHECKIN.Click CHECKIN.

When you select “by Keywrod” from the drop down, you’ll get a list of the keywrods in your system.Click on the appropriate keyword.Tap on the stu-dent

Check in Visitors To check visitors into a class or group, click on the ADD VISITOR button. Select an association of Visitor. Next enter the addres

Printing Name Tags and Parent Tags on a DymoOnce a family has checked into their classes, the name tags will be printed at the computer where you have

Parent tag only has security number on it.Check Out To check a child out using the Roll Call system, you will need to once again identify that child.

Click on Dash-board tab to see head count information for each class.Tap on the class name in the dash-board to see a list of students checked into th

ATTENDANCE REPORTSAttendance SummaryThe attendance summary report gives head count information for service and group attendance information. The Atte

Note the daily to-tals for each class.Note the com-bined totals for all Children’s classes.Since we selected all, the small group and wor-ship service

Note each of the classes I chose is listed. The head count for the entire week is listed.Click graph to create a graphical representation of this dat

Highlight At-tendance by Person.Enter date range and select “by day” to get the detail attendance infor-mation.Click on the Who tab. And choose which

8. Next click on the Columns tab to choose the information you wish to include on the report. Click on a column name from the left column and move i

To run the by person report by week, month or year:1. Expand the Attendance menu.2. Click on Reports.3. Highlight Attendance by Person.4. Enter th

Double click on a eld from the left side column to move it to the Selected column.The report lists how many times a person came each month. The dash

Highlight Atten-dance by Type.Select which type of atten-dance you are interested in. Select group, service or all.Select the specic values based on

4. Enter the date range for the attendance data you are interested in.5. Choose which attendance you want to run this for. You may select All and i

INSTALLING ROLL CALL FOR CHILD CHECK-INHardware/Software Requirements Roll Call workstations To use a single check-in station, you’ll want to instal

6. Next click on the “What” tab to choose which attendance you want to use in determining who was present or absent. You may select All and it will

Visitor ReportThe Visitor report will list all your rst time, second time, third time visitors, based on the association of visitor and the attendanc

AAllergy Infoentering at check in 57Association 40Attendancerecord 5BBar Codebadge 6, 43printing 44checking in with 59font 43key tag 44roster

MMass Enrollment 34Multiple Classes 63NName tags 5, 7setup 15OOptional mailing name 40PParent Tag 8setup 15Peopleenter new records 18, 39Phone