Brother MFC-8440 B User Manual

®USER’S GUIDEMFC-8440MFC-8640DMFC-8840DMFC-8840DNVersion B

viii When you move the MFC, grasp the side handholds that are under the scanner. Do NOT carry the MFC by holding it at the bottom. Use caution wh

6 - 5 SETUP SENDAutomatic transmissionThis is the easiest way to send a fax.1If it is not illuminated in green, press (Fax). Place the original fa

SETUP SEND 6 - 6Basic sending operationsSending faxes using multiple settingsWhen you send a fax you can choose any combination of these settings: c

6 - 7 SETUP SEND6Press Start to send the fax from the ADF.The MFC starts scanning the first page.If you are using the scanner glass, go to Step 7.7T

SETUP SEND 6 - 8Manual and automatic fax RedialIf you are sending a fax manually and the line is busy, press Redial/Pause, and then press Start to t

6 - 9 SETUP SENDDual AccessYou can dial a number, and begin scanning the fax into memory—even when the MFC is receiving, sending or printing a fax f

SETUP SEND 6 - 10Real Time TransmissionWhen you are sending a fax, the MFC will scan the originals into the memory before sending. Then, as soon as

6 - 11 SETUP SENDChecking job statusCheck which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waitin

SETUP SEND 6 - 12Advanced sending operationsComposing the electronic Cover PageThe Cover Page is created at the receiving machine. Your Cover Page i

6 - 13 SETUP SENDComposing your own commentsYou can set up two comments of your own.1If it is not illuminated in green, press (Fax).2Press Menu, 2

SETUP SEND 6 - 14Cover page for the next fax onlyThis feature does not work without the Station ID. So make sure it has been set. (See Setting the S

ixChoosing a locationPlace your MFC on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the MFC near a telephone ja

6 - 15 SETUP SENDSend a cover page for all faxesThis feature does not work without the Station ID. Please be sure it has been set before continuing.

SETUP SEND 6 - 16BroadcastingBroadcasting is when the same fax message is automatically sent to more than one fax number. Using the Set key, you can

6 - 17 SETUP SEND4Enter the next number.(Example: Speed-Dial number)5When the LCD displays the fax number of the other party, press Set.6Enter anoth

SETUP SEND 6 - 18Overseas ModeIf you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that

6 - 19 SETUP SENDDelayed FaxDuring the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the ti

SETUP SEND 6 - 20Delayed Batch TransmissionBefore sending the delayed faxes, your MFC will help you economize by sorting all the faxes in the memory

6 - 21 SETUP SENDSetting up Polled TransmissionPolled Transmission is when you set up your MFC to wait with a paper original so another fax machine

SETUP SEND 6 - 22Memory SecurityMemory Security lets you prevent unauthorized access to the MFC. You will not be able to continue to schedule Delaye

6 - 23 SETUP SENDTurning Memory Security on1Press Menu, 2, 0, 1.2Press or to select Set Security.Press Set.3Enter the registered 4-digit password.

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 17Storing numbers for easy dialingYou can set up your MFC to do three types of easy dialing: One-Touch, Sp

xQuick Reference GuideSending faxesAutomatic Transmission1If it is not illuminated in green, press (Fax).2Place the original face up in the ADF,

7 - 2 AUTO DIAL NUMBERS AND DIALING OPTIONS4Enter a number (up to 20 digits).Press Set. If you want to enter a pause in the dialing sequence (for ex

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 33Press or to select Fax/Tel. Press Set.4Enter the phone or fax number (up to 20 digits). Press Set.5U

7 - 4 AUTO DIAL NUMBERS AND DIALING OPTIONSSetting up Groups for BroadcastingGroups, which can be stored on a One-Touch key or a Speed-Dial location

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 57Press Stop/Exit.Dialing optionsSearchYou can search for names you have stored in the One-Touch and Speed

7 - 6 AUTO DIAL NUMBERS AND DIALING OPTIONSSpeed-Dialing1If it is not illuminated in green, press (Fax). Place the original face up in the ADF, or

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 7Access codes and credit card numbersSometimes you may want to choose from several long distance carriers

7 - 8 AUTO DIAL NUMBERS AND DIALING OPTIONSPausePress Redial/Pause to insert a 3.5-second pause between numbers. If you are dialing overseas, you ca

REMOTE FAX OPTIONS 8 - 18Fax Forwarding/PagingProgramming a Fax Forwarding numberWhen Fax Forwarding is set to On, your MFC stores the received fax

8 - 2 REMOTE FAX OPTIONSProgramming your pager numberWhen Paging is selected, your MFC dials the pager number you’ve programmed, and then dials your

REMOTE FAX OPTIONS 8 - 3Setting Fax StorageIf you set Fax Storage to ON, you will be able to retrieve fax messages from another location using Fax F

xi Storing Speed-Dial numbers1Press Menu, 2, 3, 2.2Enter a three-digit Speed-Dial number, and then press Set.3Enter a number (up to 20 digits), and

8 - 4 REMOTE FAX OPTIONSSetting your Remote Access CodeThe remote access code lets you access the Remote Retrieval features when you are away from y

REMOTE FAX OPTIONS 8 - 5Remote RetrievalYou can call your MFC from any telephone or fax machine using touch tone, then use the Remote Access Code an

8 - 6 REMOTE FAX OPTIONSRemote commandsFollow the commands below to access features when you are away from the MFC. When you call the MFC and enter

REMOTE FAX OPTIONS 8 - 7Retrieving fax messages1Dial your fax number.2When your MFC answers, immediately enter your Remote Access Code (3 digits fol

9 - 1 PRINTING REPORTS9MFC settings and activityYou need to set up the Transmission Verification Report and Activity Report Interval in the menu tab

PRINTING REPORTS 9 - 2Setting the Fax Activity Report IntervalYou can set the MFC to print activity reports at specific intervals (every 50 faxes, 6

9 - 3 PRINTING REPORTSPrinting reportsFive reports are available:To print a report1Press Menu, 5.2Press or to select the report you want.Press S

MAKING COPIES 10 - 110Using the MFC as a copierYou can use your MFC as a copier, making up to 99 copies at a time.Enter Copy modeBefore making copie

10 - 2 MAKING COPIESTemporary copy settingsYou can improve your copies by using the Temporary Copy Keys: Enlarge/Reduce, Contrast, Quality, Tray Sel

MAKING COPIES 10 - 3Making a single copy from the ADF1Press (Copy) to illuminate it in green. Place the original face up in the ADF.2Press Start.Do

xiiTable of contents1Introduction ... 1-1Using this Guide ...

10 - 4 MAKING COPIESSingle or multiple copies using the scanner glassYou can make multiple copies using the scanner glass. Multiple copies will be s

MAKING COPIES 10 - 5Out of Memory messageIf the Out Of Memory message appears, press Stop/Exit to cancel or Start to copy scanned pages. You will ne

10 - 6 MAKING COPIESUsing the copy keys(Temporary settings)When you want to change the settings only for the next copy, use the Temporary Copy Keys.

MAKING COPIES 10 - 7Enlarge/ReduceYou can select the following enlargement or reduction ratios.Auto sets the MFC to calculate the reduction ratio th

10 - 8 MAKING COPIES5Press or to select the enlargement or reduction ratio you want.Press Set.—OR—You can select Custom and press Set.Use the di

MAKING COPIES 10 - 9Sorting copies using the ADFIf you want to sort multiple copies, use the ADF. Pages will be printed in the order 123, 123, 123,

10 - 10 MAKING COPIESTray SelectYou can change the tray use only for the next copy.1Press (Copy) to illuminate it in green. Place the original face

MAKING COPIES 10 - 11Duplex/N in 1‘Duplex’ prints on both sides of the paper.Temporary keyLevel 1 Level 2 Option original Finished LayoutPress Du

10 - 12 MAKING COPIESDuplex/N in 1 copyN in 1 copyYou can save paper by copying either two or four pages onto one page. Please make sure paper size

MAKING COPIES 10 - 13PosterYou can make a poster size copy of a photograph. You must use the scanner glass.1Place the original face down on the scan

xiii2Paper ... 2-1About paper ...

10 - 14 MAKING COPIESDuplex (1 in 1)(For MFC-8640D, MFC-8840D and MFC-8840DN)Make a double-sided copy from a single-sided original1Press (Copy) to

MAKING COPIES 10 - 15Make a double-sided copy from a double-sided original1Press (Copy) to illuminate it in green. Place the original face up in th

10 - 16 MAKING COPIESDuplex (2 in 1) and Duplex (4 in 1) (For MFC-8640D, MFC-8840D and MFC-8840DN)1Press (Copy) to illuminate it in green. Place th

MAKING COPIES 10 - 17Changing the default copy settingsYou can adjust the copy settings that are shown in the chart. These settings will stay until

11 - 1 IMPORTANT INFORMATION11Standard telephone and FCC Notices These notices are in effect on models sold and used only in the United States.When

IMPORTANT INFORMATION 11 - 2If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary

11 - 3 IMPORTANT INFORMATIONWARNI NGThis MFC has been certified to comply with FCC standards, which are applied to the USA only. A grounded plug sho

IMPORTANT INFORMATION 11 - 4 Call the dealer or an experienced radio/TV technician for help. ImportantChanges or modifications not expressly approv

11 - 5 IMPORTANT INFORMATIONSince radiation emitted inside the equipment is completely confined within protective housings and external covers, the

IMPORTANT INFORMATION 11 - 6Important safety instructions1Read all of these instructions.2Save them for later reference.3Follow all warnings and ins

xivSleep Time...4-10Turning off the Scanner Lamp ...4-10Se

11 - 7 IMPORTANT INFORMATION13Wait until pages have exited the MFC before picking them up.14Never push objects of any kind into this product through

IMPORTANT INFORMATION 11 - 8TrademarksThe Brother logo is a registered trademark of Brother Industries, Ltd.Brother is a registered trademark of Bro

12 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE12 Troubleshooting Error messagesAs with any sophisticated office product, errors may occur. If this h

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 2Check Paper SizeWhen you see this error, the paper in the paper tray does not match the paper size you

12 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCEOut Of Memory You can’t store data in the memory. (Fax sending in process)Press Stop and wait until th

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 4Original jamsBased upon where the original is jammed, follow the appropriate set of instructions to re

12 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCEOriginal is jammed inside the ADF unit.1Take out any paper from the ADF that is not jammed.2Lift the d

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 6Paper jamsTo clear paper jams, please follow the steps in this section.WARNI NGAfter you have just use

12 - 7 TROUBLESHOOTING AND ROUTINE MAINTENANCE1Pull the paper tray completely out of the MFC.2Pull the jammed paper up and out of the MFC.3Press the

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 8WARNI NGTo prevent damage to the MFC caused by static electricity, do not touch the electrodes shown i

xv6Setup Send ... 6-1How to Fax ...

12 - 9 TROUBLESHOOTING AND ROUTINE MAINTENANCEWARNI NGAfter you have just used the MFC, some internal parts of the MFC are extremely HOT! Wait for t

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 108Push the lock lever down and take the toner cartridge out of the drum unit assembly. Take out the ja

12 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCEPaper is jammed in the duplex tray (For MFC-8640D, MFC-8840D and MFC-8840DN)1Pull the duplex tray and

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 12 The Jam Duplex message appears if you remove a sheet of paper from the Face Down Output Tray after

12 - 13 TROUBLESHOOTING AND ROUTINE MAINTENANCEIf you are having difficulty with your MFCIf you think there is a problem with the way your faxes loo

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 14Vertical black lines when sending.If the copy you made shows the same problem, your scanner is dirty.

12 - 15 TROUBLESHOOTING AND ROUTINE MAINTENANCEPrinter DifficultiesThe MFC does not print. Check the following:• The MFC is plugged in and the power

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 16Software DifficultiesCannot install software or print.Run the MFC-Pro Suite Repair and Install progra

12 - 17 TROUBLESHOOTING AND ROUTINE MAINTENANCEPrint Quality DifficultiesPrinted pages are curled. Thin or thick paper below the standard can cause

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 18Improving the print qualityThis section provides information on the following topics:Examples of poor

xvi7Auto Dial numbers and dialing options ... 7-1Storing numbers for easy dialing ...7-1S

12 - 19 TROUBLESHOOTING AND ROUTINE MAINTENANCEWhite Spots on black text and graphics at 3.7 in.(94 mm) intervalsBlack Spots at 3.7 in. (94 mm) inte

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 20Black toner marks across the pageThe drum unit may be damaged. Put in a new drum unit. (See Replacing

12 - 21 TROUBLESHOOTING AND ROUTINE MAINTENANCEWrinkles or creasesMake sure that paper is loaded properly.Check the paper type and quality. (See Abo

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 22Packing and shipping the MFCWhenever you transport the MFC, use the packing materials that came with

12 - 23 TROUBLESHOOTING AND ROUTINE MAINTENANCE6Remove the drum unit and toner cartridge assembly. Leave the toner cartridge installed in the drum u

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 2410Pack the drum unit and toner cartridge assembly, telephone line cord, AC cord and printed materials

12 - 25 TROUBLESHOOTING AND ROUTINE MAINTENANCERoutine maintenanceCleaning the scannerTurn the MFC power switch off and lift the document cover. Cle

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 26Cleaning the printerCaution Do not use isopropyl alcohol to remove dirt from the control panel. It m

12 - 27 TROUBLESHOOTING AND ROUTINE MAINTENANCECleaning the drum unitWe recommend placing the drum unit and toner cartridge assembly on a cloth or l

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 28Replacing the toner cartridgeThe MFC can print up to 6,700 pages using a high yield toner cartridge.

xvii10Making copies ... 10-1Using the MFC as a copier...

12 - 29 TROUBLESHOOTING AND ROUTINE MAINTENANCEHow to replace the toner cartridgeWARNI NGJust after you use the MFC, some internal parts of the mach

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 302Hold down the lock lever on the right and pull the toner cartridge out of the drum unit.CautionHandl

12 - 31 TROUBLESHOOTING AND ROUTINE MAINTENANCE3Unpack the new toner cartridge. Place the used toner cartridge into the aluminum bag and discard it

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 325Remove the protective cover.6Insert the new toner cartridge in the drum unit until it clicks into pl

12 - 33 TROUBLESHOOTING AND ROUTINE MAINTENANCE8Reinstall the drum unit and toner cartridge assembly and close the front cover.

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 34Replacing the drum unitThe MFC uses a drum unit to create print images on paper. If the LCD shows Cha

12 - 35 TROUBLESHOOTING AND ROUTINE MAINTENANCEFollow these steps to replace the drum unit:1Press the cover release button and then open the front c

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 363Hold down the lock lever on the right and pull the toner cartridge out of the drum unit. (See Replac

12 - 37 TROUBLESHOOTING AND ROUTINE MAINTENANCEChecking the drum lifeYou can see the percentage of the drum’s life that remains available.1Press Men

OPTIONAL ACCESSORIES 13 - 113 Memory boardThe memory board is installed on the main controller board inside the MFC. When you add the optional memor

If you need to call Customer ServicePlease complete the following information for future reference:Model Number: MFC-8440, MFC-8640D, MFC-8840D and MF

xviii12Troubleshooting and routine maintenance ...12-1Troubleshooting ...

13 - 2 OPTIONAL ACCESSORIESInstalling the optional memory boardWARNI NG DO NOT touch the surface of the main board within 15 minutes after turning

OPTIONAL ACCESSORIES 13 - 3WARNI NGDIMM boards can be damaged by even a small amount of static electricity. Do not touch the memory chips or the boa

13 - 4 OPTIONAL ACCESSORIESNetwork (LAN) boardWhen you add the optional Network (LAN) Board (NC-9100h), you can connect your MFC into the network to

OPTIONAL ACCESSORIES 13 - 5Before starting installationBe careful when handling the NC-9100h. There are many delicate electronic components that are

13 - 6 OPTIONAL ACCESSORIESWARNI NGTurn the MFC power switch off, before installing (or removing) the NC-9100h board.2Remove the side cover. Loosen

OPTIONAL ACCESSORIES 13 - 74Plug the NC-9100h into connector P1 located on the main board as shown in the illustration (press firmly) and secure the

13 - 8 OPTIONAL ACCESSORIESStep 2: Connecting the NC-9100h to an Unshielded Twisted Pair 10BASE-T or 100BASE-TX Ethernet NetworkTo connect the NC-91

OPTIONAL ACCESSORIES 13 - 9Active LED is yellow:The Active LED will blink if the print server is receiving or transmitting data.TEST SWITCHShort pus

G - 1 GLOSSARYGADF (Automatic Document Feeder) The original can be placed in the ADF and scanned one page at a time automatically.Auto Dial List A

GLOSSARY G - 2Coding Method Method of coding the information contained in the original. All fax machines must use a minimum standard of Modified Hu

xixSSpecifications ...S-1Product description...

G - 3 GLOSSARYExternal phone A TAD (telephone answering device) or telephone that is plugged into the EXT jack of your MFC.F/T Ring Time The lengt

GLOSSARY G - 4Manual fax When you lift the handset of your external telephone or press Hook so you can hear the receiving fax machine answer before

G - 5 GLOSSARYRemote Access Code Your own four-digit code that allows you to call and access your MFC from a remote location.Resolution The number

GLOSSARY G - 6Transmission The process of sending faxes over the phone lines from your MFC to the receiving fax machine.Transmission Verification R

S - 1 SPECIFICATIONSSProduct descriptionThe MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN are 5 in 1 Multi-Function Centers: Printer, Copier, Color

SPECIFICATIONS S - 2Print mediaCopyGeneral (continued)Temperature Operating:Storage:50 - 90.5°F (10 - 32.5°C)32 - 104°F (0 - 40°C)Humidity Operating

S - 3 SPECIFICATIONSFax Compatibility ITU-T Group 3Coding System MH/MR/MMR/JBIGModem Speed 33600-2400 bpsAutomatic FallbackOriginal Size ADF Width:

SPECIFICATIONS S - 4ScannerColor/Monochrome Color/MonochromeTWAIN Compliant Yes (Windows® 98/98SE/Me/2000 Professional and Windows NT® Workstation V

S - 5 SPECIFICATIONSPrinterInterfacesEmulation PCL6 (Brother Printing System for Windows® emulation mode of HP LaserJet) and BR-Script (PostScript®)

SPECIFICATIONS S - 6Computer requirementsMinimum System RequirementsComputer Platform & Operating System VersionProcessor Minimum Speed Minimum

1 - 1 INTRODUCTION1Using this GuideThank you for buying a Brother Multi-Function Center (MFC). Your MFC is simple to use, with LCD screen instructio

S - 7 SPECIFICATIONSConsumable itemsToner Cartridge Life ExpectancyTN-540: Standard Toner Cartridge - Up to 3,500*pagesTN-570: High Yield Toner Cart

SPECIFICATIONS S - 8Network (LAN) board (NC-9100h)MFC-8440 (Option)MFC-8640D (Option)MFC-8840D (Option)MFC-8840DN (Standard)When you add the optiona

S - 9 SPECIFICATIONSOptional External Wireless Print/Scan Server (NC-2200w)NC-2200w External Wireless Print/Scan Server (Optional)Connecting the opt

INDEX I - 1IndexAaccess codes, storing and dialing ...7-7accessories and supplies ...iiADF (Automatic Document Feed

I - 2 INDEXCredit Card Numbers ... 7-7custom telephone features ... 1-22DDate and Time ...

INDEX I - 3sendingat end of conversation ...6-5automatic transmission ...6-5can

I - 4 INDEXOOne Touch numbersstoring ... 7-1OUT OF AREA ... 5-14PPage Counter ... 12-37Paging

INDEX I - 5TTAD (Telephone Answering Device), external ...1-16, 1-21, 5-1connecting ...1-15Receive Mode ...

REMOTE RETRIEVAL ACCESS CARD R - 1Remote Retrieval Access cardIf you plan to receive fax messages while away from your MFC, carrying the Remote Retr

R - 2 Press Menu, 2, 5, 3.When you are at the machine:fax number where you want your fax messages forwardedfollowed by .Program Fax Forwardi

INTRODUCTION 1 - 2Fax Test Sheet and Product Registration(USA only)After setting your Station ID, please fill in the Test Sheet included with your M

EQUIPMENT ATTACHMENT LIMITATIONS(Canada only)NOTICEThis product meets the applicable Industry Canada technical specifications.NOTICE The Ringer Equiva

These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications Regu

1 - 3 INTRODUCTIONMFC part names and operations Front viewNo.Name Description1 (MFC-8440) Manual Feed Tray(MFC-8640D, MFC-8840D and MFC-8840DN) Mul

INTRODUCTION 1 - 4 Back viewNo.Name Description12 Paper Adjustment Lever for Duplex Printing(MFC-8640D, MFC-8840D and MFC-8840DN)Use to match your

1 - 5 INTRODUCTION Inside view (Document cover open) No.Name Description21 Document Guidelines Use to center the original on the scanner glass.22 G

INTRODUCTION 1 - 6Control panel overviewMFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN have similar control panel keys.612741 395 810112

1 - 7 INTRODUCTION1742 31 ShiftTo access memory locations 21 through 40 in the One-Touch keys hold down the Shift key.2 One-Touch keysThese 20 keys

INTRODUCTION 1 - 86 Mode keys: FaxLets you access Fax mode. CopyLets you access Copy mode. ScanLets you access Scan mode.7 Fax and telephone keys:Ho

iBrother numbersRegister your productBy registering your product with Brother International Corporation, you will be recorded as the original owner

1 - 9 INTRODUCTION129810118 Navigation keys:MenuLets you access the Menu to program.SetLets you store your settings in the MFC.Clear/BackDeletes ent

INTRODUCTION 1 - 109 Copy keys(Temporary settings):Enlarge/ReduceLets you reduce or enlarge copies depending upon the ratio you select.ContrastLets

1 - 11 INTRODUCTIONStatus LED indicationsThe Status LED (Light Emitting Diode) will flash and change color depending on the MFC status.The LED indic

INTRODUCTION 1 - 12RedService error Follow the steps below.1. Turn off the power switch.2. Wait a few seconds, and then turn it back on and try to

1 - 13 INTRODUCTIONAbout fax machinesCustom featuresDo you have Voice Mail on the phone line?If you have Voice Mail on the phone line where you will

INTRODUCTION 1 - 14Fax tones and handshakeWhen someone is sending a fax, the MFC sends fax calling tones (CNG tones). These are quiet, intermittent

1 - 15 INTRODUCTIONECM (Error Correction Mode)The Error Correction Mode (ECM) is a way for the MFC to check a fax transmission while it is in progre

INTRODUCTION 1 - 16Connecting an external telephone answering device (TAD)SequenceYou may choose to connect an answering device. However, when you h

1 - 17 INTRODUCTIONDo not connect a TAD elsewhere on the same phone line (unless you have the Distinctive Ring service).TADTAD

INTRODUCTION 1 - 18ConnectionsThe external TAD must be plugged into the back of the MFC, into the jack labeled EXT. Your MFC cannot work properly if

ii Brother fax back system (USA only)Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questi

1 - 19 INTRODUCTIONSpecial line considerationsRoll-over phone linesA roll-over phone system is a group of two or more separate telephone lines that

INTRODUCTION 1 - 20Converting telephone wall outletsThere are three ways to convert to an RJ11 jack. The first two ways may require assistance from

1 - 21 INTRODUCTIONInstalling MFC, external two-line tad and two-line telephoneWhen you are installing an external two-line telephone answering devi

INTRODUCTION 1 - 22Multi-line connections (PBX)Most offices use a central telephone system. While it is often relatively simple to connect the MFC t

2 - 1 PAPER2About paperType and size of paperThe MFC loads paper from the installed paper tray, manual feed tray, multi-purpose tray or optional low

PAPER 2 - 2 Before you buy a large amount of paper, please test some to make sure that the paper is suitable. Use paper that is made for plain-pap

2 - 3 PAPERPaper capacity of the paper traysPaper size Number of sheetsMulti-purpose tray (MP tray)(MFC-8640D, MFC-8840D and MFC-8840DN)Width: 2.75

PAPER 2 - 4Paper specifications for each paper tray *1 Up to 3 envelopes*2 Up to 10 sheetsModel MFC-8440 MFC-8640D, MFC-8840D and MFC-8840DNPaper ty

2 - 5 PAPERHow to load paperTo load paper or other media in the paper tray1Pull the paper tray completely out of the MFC.2While pressing the paper g

PAPER 2 - 63Fan the stack of paper well to avoid paper jams and misfeeds.4Put paper in the paper tray.Check that the paper is flat in the tray, belo

iiiNotice - Disclaimer of Warranties(USA and Canada)BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER

2 - 7 PAPERTo load paper or other media in the manual feed tray (For MFC-8440)1Open the manual feed tray. Slide the paper guides to fit the paper si

PAPER 2 - 8To load paper or other media in the multi-purpose tray (MP tray) (For MFC-8640D, MFC-8840D and MFC-8840DN)1Open the MP tray and lower it

2 - 9 PAPER4While pressing the paper-guide release lever, slide the paper guide to fit the paper size.You can place up to 3 envelopes or up to 50 sh

PAPER 2 - 10To use Automatic Duplexing for fax, copy and print operations(For MFC-8640D, MFC-8840D and MFC-8840DN)If you want to print on both sides

3 - 1 ON-SCREEN PROGRAMMING3User-friendly programmingYour MFC is designed to be easy to use with LCD on-screen programming using the navigation keys

ON-SCREEN PROGRAMMING 3 - 2Navigation keysYou can access the menu mode by pressing Menu.When you enter the menu, the LCD scrolls.Press 1 for General

3 - 3 ON-SCREEN PROGRAMMINGThen set an option by pressing Set when that option appears on the LCD. The LCD will then show the next menu level.Press

ON-SCREEN PROGRAMMING 3 - 4To access the menu, press Menu. Main Menu Submenu Menu SelectionsOptions Descriptions Page1.General Setup1.Mode Timer

3 - 5 ON-SCREEN PROGRAMMING Main Menu Submenu Menu SelectionsOptions Descriptions Page1.General Setup(Continued)4.Volume 1.Ring HighMedLowOffAdjusts

ON-SCREEN PROGRAMMING 3 - 6 Main Menu Submenu Menu SelectionsOptions Descriptions Page2.Fax 1.Setup Receive(In Fax mode only)1.Ring Delay 0403020100

iv Brother® One-Year Limited Warranty and Replacement Service(USA only)Who is covered:• This limited warranty (“warranty”) is givenonly to the origi

3 - 7 ON-SCREEN PROGRAMMING Main Menu Submenu Menu SelectionsOptions Descriptions Page2.Fax(Continued)2.Setup Send(Continued)(In Fax mode only)3.Del

ON-SCREEN PROGRAMMING 3 - 8 Main Menu Submenu Menu SelectionsOptions Descriptions Page2.Fax(Continued)3.Set Auto Dial(continued)3.Setup Groups— Sets

3 - 9 ON-SCREEN PROGRAMMING Main Menu Submenu Menu SelectionsOptions Descriptions Page2.Fax(Continued)0.Miscellaneous1.Mem Security— Prohibits most

ON-SCREEN PROGRAMMING 3 - 10Main Menu Submenu Menu SelectionsOptions Descriptions Page4.Printer 1.Emulation — AutoHP LaserJetBR-Script 3Selects the

3 - 11 ON-SCREEN PROGRAMMINGIf your machine is MFC-8840DN or you installed optional LAN board (NC-9100h), the LCD shows the following LAN menu.Main

ON-SCREEN PROGRAMMING 3 - 12Main Menu Submenu Menu SelectionsOptions Descriptions Page6.LAN(MFC-8840DN or option)2.Setup Internet1.Mail Address(60 c

3 - 13 ON-SCREEN PROGRAMMINGMain Menu Submenu Menu SelectionsOptions Descriptions Page6.LAN(option)(Continued)3.Setup Mail RX1.Auto PollingOnOffAuto

ON-SCREEN PROGRAMMING 3 - 14Main Menu Submenu Menu SelectionsOptions Descriptions Page6.LAN(option)(Continued)6.Setup Misc.1.Netware OnOffSelect On

3 - 15 ON-SCREEN PROGRAMMING(For MFC-8440 with the optional paper tray #2)(For MFC-8640D, MFC-8840D and MFC-8840DN with the optional paper tray #2)I

GETTING STARTED 4 - 14Initial SetupSetting the Date and TimeYour MFC displays the date and time and if you set up the Station ID it prints on every

vBrother® One-Year Limited Warranty and Replacement Service(USA only)Accessory Items and use refurbished partsprovided such replacement productscon

4 - 2 GETTING STARTEDSetting the Station IDYou should store your name or company name and fax number and telephone number to be printed on all fax p

GETTING STARTED 4 - 3Entering textWhen you are setting certain functions, such as the Station ID, you may need to type text into the MFC. Most numbe

4 - 4 GETTING STARTEDSpecial characters and symbols Press , # or 0, and then press or to move the cursor under the special character or symbol y

GETTING STARTED 4 - 5General SetupSetting the Mode TimerThe MFC has three temporary mode keys on the control panel: Fax, Copy and Scan. You can chan

4 - 6 GETTING STARTEDFor MFC-8640D, MFC-8840D and MFC-8840DN1Press Menu, 1, 2, 1 to set the paper type for MP Tray.—OR—Press Menu, 1, 2, 2 to set th

GETTING STARTED 4 - 7With optional paper tray (LT-5000)1Press Menu, 1, 3, 1 to set the paper size for Tray #1.—OR—Press Menu, 1, 3, 2 to set the pap

4 - 8 GETTING STARTEDSetting the Ring VolumeYou can adjust the ring volume when your MFC is idle (not being used). You can turn the ring Off or you

GETTING STARTED 4 - 9Setting the Speaker VolumeYou can adjust the MFC’s one-way speaker volume.1Press Menu, 1, 4, 3.2Press or to select (Low, Me

4 - 10 GETTING STARTEDSleep TimeSetting the Sleep Time reduces power consumption by turning off the fuser inside the MFC, while it is idle. You can

GETTING STARTED 4 - 11Setting the Tray Use for Copy modeMFC-8440The default setting of Auto allows*1 your MFC to choose the optional Tray #2 when pa

vi BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only)Pursuant to this limited warranty of 1 year from the date of purchas

4 - 12 GETTING STARTEDSetting the Tray Use for Fax modeIf your MFC doesn’t have the optional tray #2, you can skip this setting.The default setting

SETUP RECEIVE 5 - 15Basic receiving operationsChoosing the Receive ModeThere are four different Receive Modes for your MFC. You can choose the mode

5 - 2 SETUP RECEIVETo select or change your Receive Mode1Press Menu, 0, 1.2Press or to select Fax Only, Fax/Tel, External TAD or Manual.Press Set.

SETUP RECEIVE 5 - 3Setting the F/T Ring Time (Fax/Tel mode only)If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the MFC will

5 - 4 SETUP RECEIVEEasy Receive When you use this feature, you don’t have to press Start or the Fax Receive Code 51 when you answer a fax call. Sel

SETUP RECEIVE 5 - 5Printing a reduced incoming fax (Auto Reduction)If you choose On, the MFC automatically reduces an incoming fax to fit on one pag

5 - 6 SETUP RECEIVESetting the Print DensityYou can adjust print density, making your printed pages darker or lighter.1If it is not illuminated in g

SETUP RECEIVE 5 - 7Advanced receiving operationsOperation from extension telephonesIf you answer a fax call on an extension telephone, or an externa

5 - 8 SETUP RECEIVEUsing a cordless external handsetIf your cordless telephone is connected to the EXT. jack of the MFC and you typically carry the

SETUP RECEIVE 5 - 9PollingPolling is the process of retrieving faxes from another fax machine. You can use your MFC to ‘poll’ other machines, or you

viiSafety precautionsTo use the MFC safelySave these instructions for later reference.WARNI NGThere are high voltage electrodes inside the MFC. Bef

5 - 10 SETUP RECEIVESetting up Sequential Polling ReceiveYour MFC can ask for faxes from several fax units in a single operation (Sequential Polling

SETUP RECEIVE 5 - 11Telephone servicesYour MFC supports the Distinctive Ring telephone service that some telephone companies offer.Distinctive RingB

5 - 12 SETUP RECEIVEDo you have Voice Mail?If you have Voice Mail on the phone line that you will install your new MFC on, there is a strong possibi

SETUP RECEIVE 5 - 13 The MFC will only answer calls to its registered number. The first two rings are silent on the MFC. This is because the fax m

5 - 14 SETUP RECEIVECaller IDAfter a few rings, the LCD shows the telephone number of your caller (or name, if available). Once you pick up the hand

SETUP RECEIVE 5 - 15Viewing Caller ID ListCaller ID memory stores information for up to thirty calls. When the thirty-first call comes in, informati

6 - 1 SETUP SEND6How to FaxYou can send faxes from the ADF (Automatic Document Feeder) or from the scanner glass.Enter Fax modeBefore sending faxes,

SETUP SEND 6 - 2Faxing from the ADF1If it is not illuminated in green, press (Fax). Pull out the ADF Document Support Extension.2Unfold the ADF Do

6 - 3 SETUP SENDFaxing from the scanner glassYou can use the scanner glass to fax pages of a book or one page at a time. The originals can be up to

SETUP SEND 6 - 4Faxing legal size originals from the scanner glassWhen originals are legal size, you need to set the Glass Fax Size to Legal. If you