Brother FAX-1840CN User Manual

FAX-1840CFAX-1940CNMFC-3240CMFC-3340CNUSER’S GUIDEVersion A

viiiTable of Contents1Introduction ... 1-1Using this Guide ...

TAD (TELEPHONE ANSWERING DEVICE) (FAX-1940CN ONLY) 7 - 17TAD modeTAD mode allows you to store up to 99 incoming voice messages that are a maximum of

7 - 2 TAD (TELEPHONE ANSWERING DEVICE) (FAX-1940CN ONLY)Recording TAD Outgoing MessageRecording the TAD Outgoing Message (TAD Message) is the first

TAD (TELEPHONE ANSWERING DEVICE) (FAX-1940CN ONLY) 7 - 3Listening to Outgoing Message (OGM)1Press Menu/Set, 2, 7, 1.2Press ▲ or ▼ to select TAD Mess

7 - 4 TAD (TELEPHONE ANSWERING DEVICE) (FAX-1940CN ONLY)Message indicatorThe light flashes when you have new voice messages waiting for your revie

TAD (TELEPHONE ANSWERING DEVICE) (FAX-1940CN ONLY) 7 - 5Printing a fax messageOnce you print a new fax message stored in memory, it is erased from t

7 - 6 TAD (TELEPHONE ANSWERING DEVICE) (FAX-1940CN ONLY)To erase messages all at once1Press Erase.2Press ▲ or ▼ to select erasing all voice messages

TAD (TELEPHONE ANSWERING DEVICE) (FAX-1940CN ONLY) 7 - 7ICM Recording MonitorThis feature lets you turn the speaker volume for voice messages On or

8 - 1 PRINTING REPORTS8Fax settings and activityYou need to set up the Transmission Verification Report and Journal Period in the menu table.Press M

PRINTING REPORTS 8 - 2Setting the Journal PeriodYou can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours,

8 - 3 PRINTING REPORTSPrinting reportsFollowing reports are available:How to print a report1For MFC-3240C, press Menu/Set, 4.—OR—For MFC-3340CN, pre

ixSetting the Mode Timer (FAX-1835C, FAX-1840C and FAX-1940CN only)...2-5Setting the Paper Type... 2-6Sett

MAKING COPIES 9 - 19Using the machine as a copierYou can use your machine as a copier, making up to 99 copies at a time.Enter Copy modeBefore making

9 - 2 MAKING COPIESMaking a single copy1Press (Copy) to illuminate it in green.2Load your document.(See Load documents on page 1-8.)3Press Mono Sta

MAKING COPIES 9 - 3Using the temporary Copy keys(Temporary settings)When you want to quickly change the copy settings temporarily for the next copy,

9 - 4 MAKING COPIESIncreasing copy speed or qualityYou can select the copy quality. The default setting is Normal.1Press (Copy) to illuminate it in

MAKING COPIES 9 - 5Changing the temporary copy settingsUse the Options key to quickly set the following copy settings temporarily for the next copy.

9 - 6 MAKING COPIESEnlarging or reducing the image copiedYou can select the following enlargement or reduction ratios.Custom(25-400%) allows you to

MAKING COPIES 9 - 75Press ▲ or ▼ to select the enlargement or reduction ratio you want. Press Menu/Set.—OR—You can select Custom(25-400%) and press

9 - 8 MAKING COPIESSetting paper sizeIf copying on paper other than A4 size, you will need to change the paper size setting.1Press (Copy) to illumi

MAKING COPIES 9 - 9Adjusting contrastYou can adjust the copy contrast to help an image look sharper and more vivid.1Press (Copy) to illuminate it i

9 - 10 MAKING COPIESMaking N in 1 copies (Page Layout)You can reduce the amount of copies by using the N in 1 copy feature. This allows you to copy

xTX Lock (FAX-1835C, FAX-1840C, MFC-3240C and MFC-3340CN only) ... 3-17Setting up the password...

MAKING COPIES 9 - 11Place document face down in the direction shown below.2 in 1 (P)2 in 1 (L)4 in 1 (P)4 in 1 (L)

9 - 12 MAKING COPIESChanging the default copy settingsYou can save the copy settings you use most often by setting them as default. These settings w

MAKING COPIES 9 - 13Adjusting contrastYou can change the contrast to help an image look sharper and more vivid.1Press Menu/Set, 3, 3.2Press ▲ to inc

9 - 14 MAKING COPIESLegal limitationsColour reproductions of certain documents are illegal and may result in either criminal or civil liability. Thi

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY) 10 - 110IntroductionEven if your machine is not connected to your computer, you can print photos dire

10 - 2 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY)PhotoCapture Center™ requirementsTo avoid error conditions, please remember: The DPOF file on t

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY) 10 - 3Getting startedFirmly insert the card into the appropriate slot.PhotoCapture key indications: P

10 - 4 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY)The steps below give a brief outline of the Direct Printing feature. Please see the remaining p

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY) 10 - 5Printing the Index (Thumbnails)The PhotoCapture Center™ assigns numbers for images (such as No.

10 - 6 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY)Printing imagesBefore you can print an individual image, you have to know the image number.1Mak

xi5Quick-Dial numbers and dialling options ...5-1Storing numbers for easy dialling ...5-1Sto

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY) 10 - 7Paper Type & Paper Size5Press ▲ or ▼ to select the type of paper you are using, Letter Glos

10 - 8 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY)DPOF printingDPOF stands for Digital Print Order Format.Major Digital Camera manufacturers (Can

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY) 10 - 9Changing the default settingsYou can save the PhotoCapture Center™ settings you use most often

10 - 10 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY)Adjusting brightness1Press Menu/Set, 4, 3.2Press ▲ to make a lighter print.—OR—Press ▼ to make

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY) 10 - 113Press ▲ or ▼ to select White Balance, Sharpness or Color Density.Press Menu/Set.4Press ▲ or ▼

10 - 12 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY)CroppingIf your photo is too long or wide to fit the available space on your selected layout,

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY) 10 - 13Understanding the Error MessagesOnce you are familiar with the types of errors that can occur

10 - 14 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY)Using PhotoCapture Center™ from your PCYou can access the media card that is in the media driv

IMPORTANT INFORMATION 11 - 111For your safetyTo ensure safe operation the supplied three-pin plug must be inserted only into a standard three-pin el

11 - 2 IMPORTANT INFORMATIONImportant safety instructions1Read all of these instructions.2Save them for later reference.3Follow all warnings and ins

xiiTo erase messages all at once ... 7-6Setting Maximum Time for incoming messages... 7-6Setting Toll Saver ...

IMPORTANT INFORMATION 11 - 311Do not place anything in front of the machine that will block received faxes. Do not place anything in the path of rec

11 - 4 IMPORTANT INFORMATIONTrademarksThe Brother logo is a registered trademark of Brother Industries, Ltd.Brother is a registered trademark of Bro

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 112 TroubleshootingError messagesAs with any sophisticated office product, errors may occur. If this ha

12 - 2 TROUBLESHOOTING AND ROUTINE MAINTENANCEDocument Jam The document scanned from ADF was longer than about 90 cm.See Using the automatic documen

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 3No Paper Fed The machine is out of paper. Add paper, and then press Mono Start or Colour Start.The pap

12 - 4 TROUBLESHOOTING AND ROUTINE MAINTENANCEUnable to ChangeUnable to CleanUnable to Init.Unable to PrintUnable to ScanThe machine has a mechanica

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 5Document JamIf the document is jammed, follow the steps below.Document is jammed inside the front of t

12 - 6 TROUBLESHOOTING AND ROUTINE MAINTENANCEPrinter jam or paper jamRemove the jammed paper depending on where it is jammed in the machine.Paper i

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 7Paper is jammed inside the machine1Remove the jam clear cover. Pull the jammed paper out of the machin

12 - 8 TROUBLESHOOTING AND ROUTINE MAINTENANCE5Close the top cover.

xiiiDPOF printing...10-8Changing the default settings...10-9In

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 9If you are having difficulty with your machineIf you think there is a problem with your machine, check

12 - 10 TROUBLESHOOTING AND ROUTINE MAINTENANCEPrinting (Continued)Smudged stain at the top center of the printed page.Make sure the paper is not to

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 11Printing Received Faxes (Continued)Received colour fax prints only in black and white.Replace the col

12 - 12 TROUBLESHOOTING AND ROUTINE MAINTENANCEHandling Incoming CallsThe machine ‘Hears’ Voice as CNG Tone.If your machine is set to Fax Detect ON,

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 13PhotoCapture Center™ Difficulties (MFC-3340CN only)Removable Disk does not work properly.a) Have you

12 - 14 TROUBLESHOOTING AND ROUTINE MAINTENANCECompatibilityIf you are having difficulty sending or receiving a fax due to possible interference on

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 15How to improve print qualityCleaning the print headTo ensure good print quality, the machine will reg

12 - 16 TROUBLESHOOTING AND ROUTINE MAINTENANCEChecking the print qualityIf faded or streaked colours and text appears on your output, some of the n

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 178Press 2 (No) for black or three colours with a problem.The LCD shows:Press 1 (Yes).The machine will

12 - 18 TROUBLESHOOTING AND ROUTINE MAINTENANCEChecking the printing alignmentYou should rarely need to adjust the printing alignment however, if af

xivAAppendix A ... A-1Telephone services ...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 19Checking the ink volumeYou can check the ink that is left in the cartridge.1Press Ink Management.2Pre

12 - 20 TROUBLESHOOTING AND ROUTINE MAINTENANCEPacking and shipping the machineWhenever you transport the machine, use the packing materials that ca

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 214Close the top cover.5Unplug the machine from the telephone wall socket and remove the telephone line

12 - 22 TROUBLESHOOTING AND ROUTINE MAINTENANCE10Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridg

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 23Routine maintenanceCleaning the ScannerUnplug the machine, close the document support and the documen

12 - 24 TROUBLESHOOTING AND ROUTINE MAINTENANCECleaning the machine Printer PlatenWARNI NG Be sure to unplug the machine from the AC power outlet be

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 25Replacing the ink cartridgesYour machine is equipped with an ink dot counter. The ink dot counter aut

12 - 26 TROUBLESHOOTING AND ROUTINE MAINTENANCE5Remove the cartridge covers.6Each colour has its own correct position. Keep the ink cartridge in an

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 277If you replaced an ink cartridge while Near Empty was displayed on the LCD, the LCD may ask you to v

12 - 28 TROUBLESHOOTING AND ROUTINE MAINTENANCECaution Do not remove ink cartridges if you do not need to replace them. If you do so, it may reduce

xvFax... S-5Scanner (MFC-3240C and MFC-3340CN only)... S-6

APPENDIX A A - 1ATelephone servicesBT Call Sign (For U.K. Only)This machine feature lets you use the BT Call Sign subscriber service which allows yo

A - 2 APPENDIX AAdvanced receiving operationsOperation from extension telephonesIf you answer a fax call on an extension telephone, or an external t

APPENDIX A A - 3Fax/Tel modeWhen the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/double-ringing) to alert you to pick up a voi

A - 4 APPENDIX AUsing a cordless external handsetIf the base unit of your cordless telephone is connected (see page A-5) and you typically carry the

APPENDIX A A - 5Connecting an external device to your machineConnecting an external telephoneYou can connect a separate telephone as shown in the di

A - 6 APPENDIX AConnecting an external telephone answering device (TAD)SequenceYou may choose to connect an additional answering device. However, wh

APPENDIX A A - 7When you are using a TAD, the LCD shows Telephone (FAX-1835C, MFC-3240C and MFC-3340CN only) or Ext. Tel in Use (FAX-1840C and FAX-1

A - 8 APPENDIX ARecording outgoing message (OGM) on an external TADTiming is important in recording this message. The message sets up the ways to ha

APPENDIX A A - 9Using extension telephones (For U.K. only)It may be that your premises are already wired with parallel extension telephones, or you

A - 10 APPENDIX AThese phones are now connected as external devices as per page A-5, because they are connected to the fax machine via the T-connect

INTRODUCTION 1 - 11Using this GuideThank you for buying a Brother fax machine or Multi-Function Center (MFC). Your machine is simple to use, with LC

APPENDIX A A - 11Multi-line connections (PBX)Most offices use a central telephone system. While it is often relatively simple to connect the machine

B - 1 APPENDIX BBOn-screen programmingYour machine is designed to be easy to use with LCD on-screen programming using the navigation keys. User-frie

APPENDIX B B - 2Navigation keysYou can access the menu mode by pressing Menu/Set.When you enter the menu, the LCD scrolls.Press 1 for General Setup

B - 3 APPENDIX BMain Menu Submenu Menu SelectionsOptions Descriptions Page1.General Setup1.Mode Timer— 5 Mins2 Mins1 Min30 Secs (Default for MFC-324

APPENDIX B B - 41.General Setup(Continued)6.P.Save Setting—OnOffCustomizes the Power Save key not to receive fax in power save condition.1-77.LCD Co

B - 5 APPENDIX B2.Fax(Continued)1.Setup Receive(In Fax mode only)(Continued)5.Auto ReductionOnOffReduces the size of incoming faxes.4-106.Memory Rec

APPENDIX B B - 62.Fax(Continued)3.Set Quick-Dial1.One-Touch DialStores One-Touch Dial numbers, so you can dial by pressing one key (and Start).5-12.

B - 7 APPENDIX B2.Fax(Continued)7.Setup TAD(FAX-1940CN only)1.OGM TAD MessageF/T MessagePlay/Record or erase the outgoing message.7-22.ICM Max.Time1

APPENDIX B B - 83.Copy(Continued)4.Color Adjust1.Red R:- +R:- +R:- +R:- +R:- +Adjusts the amount of Red in copies.9-132.GreenG:- +G:- +G:- +

B - 9 APPENDIX B4.PhotoCapture(Continued)5.Color EnhanceOnOff1.White Balance- +- +- +- +- +Adjusts the hue of the white areas.10-102.Sharpness-

1 - 2 INTRODUCTIONControl panel overviewMFC-3240CMFC-3340CN12 101198621 53 4 71214 101198621 53 4 7

APPENDIX B B - 104.LAN(FAX-1940CN only)5.LAN(MFC-3340CN only)1.Setup TCP/IP1.BOOT MethodAutoStaticRARPBOOTPDHCPYou can choose the BOOT method that b

B - 11 APPENDIX B4.Print Reports(MFC-3240C only)6.Print Reports(MFC-3340CN only)1.Help List — — You can print these lists and reports.8-32.Quick-Dia

APPENDIX B B - 120.Initial Setup(Continued)0.Local Language(For Czech and Hungarian)— CzechHungar.EnglishAllows you to change the LCD Language for y

B - 13 APPENDIX BEntering TextWhen you are setting certain menu selections, such as the Station ID, you may need to type text into the machine. Most

APPENDIX B B - 14Special characters and symbolsPress , # or 0, and then press or to move the cursor under the special character or symbol you wa

G - 1 GLOSSARYGADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically.Auto Reduction R

GLOSSARY G - 2Coding method Method of coding the information contained in the document. All fax machines must use a minimum standard of Modified Hu

G - 3 GLOSSARYFax Receive Code Press this code ( 5 1) when you answer a fax call on an extension or external phone.Fax Storage You can store faxes

GLOSSARY G - 4One-Touch Keys on the machine’s control panel where you can store numbers for easy dialling. You can store a second number on each ke

G - 5 GLOSSARYRing Delay The number of rings before the machine answers in Fax Only, Fax/Tel and TAD:Msg Mgr (FAX-1940CN only) mode.Ring Volume Vo

If you need to call Customer ServicePlease complete the following information for future reference:Model Number: FAX-1840C, FAX-1940CN, MFC-3240C and

INTRODUCTION 1 - 3FAX-1835C and FAX-1840CFAX-1940CNThe panels of FAX-1835C and FAX-1840C look slightly different.12 101198621 53 4 712 101198621 53

SPECIFICATIONS S - 1SProduct descriptionGeneralSpecificationsMemory Capacity 8 MB (FAX-1835C, FAX-1840C and MFC-3240C)16 MB (FAX-1940CN and MFC-3340

S - 2 SPECIFICATIONSDimensionsWeight 5 kgNoise Operating: 42.5 to 51 dB** It depends on printing conditionsTemperature Operating:Best Print Quality:

SPECIFICATIONS S - 3Print mediaCopyPaper Input Paper Tray Paper type:Plain paper, inkjet paper (coated paper), glossy paper*2, transparencies*1*2 a

S - 4 SPECIFICATIONSPhotoCapture Center™ (MFC-3340CN only)Available Media CompactFlash® Version 1.0(Microdrive™ is not compatible)(Compact I/O card

SPECIFICATIONS S - 5FaxCompatibility ITU-T Group 3Coding System MH/MR/MMR/JPEGModem Speed Automatic Fallback14400 bps (FAX-1835 and FAX-1840C)33600

S - 6 SPECIFICATIONSScanner (MFC-3240C and MFC-3340CN only)Memory Transmission Up to 480*1/400*2 pages (FAX-1940CN, MFC-3340CN)Up to 300*1/250*2 pag

SPECIFICATIONS S - 7PrinterFor FAX-1835C, FAX-1840C and FAX-1940CN, you can download the Brother Printer Driver from the Brother Solutions Center. V

S - 8 SPECIFICATIONSInterfacesComputer requirementsUSB A Full-Speed USB 2.0 cable that is no longer than 2.0 m** Your machine has a Full-Speed USB 2

SPECIFICATIONS S - 9Consumable itemsInk The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print

S - 10 SPECIFICATIONSNetwork (LAN) (FAX-1940CN and MFC-3340CN only)LAN You can connect your machine to a network for Network Printing, Network Scann

1 - 4 INTRODUCTION1 One-Touch keysThese keys give you instant access to previously stored Quick-Dial numbers.ShiftTo access a One-Touch number in a

SPECIFICATIONS S - 11Optional External Wireless Print/Scan Server (NC-2200w) (MFC-3240C and MFC-3340CN only)NC-2200w External Wireless Print/Scan Se

I - 1 INDEXIndexAAccess codes, storing and dialling ... 5-6ADF (automatic document feeder) ... 1-8, 3

INDEX I - 2Documentjam ...12-5Dual Access ...3-8EECM (Error Correction Mode) ...

I - 3 INDEXGGray scale ... S-5, S-6Groups for Broadcasting ... 5-4HHELPLCD messages ... B-1using navigation keys ...

INDEX I - 4Cropping ...10-12Default Settings ...10-9DPOF printing ...10-8Memory Stick® ...

I - 5 INDEXSSafety Instructions ... iii, 11-2SetupDate and Time ... 2-1Station ID (fax header)entering text ...

REMOTE RETRIEVAL ACCESS CARD R - 1Remote Retrieval Access card(FAX-1940CN only)If you plan to retrieve voice or fax messages while away from your ma

R - 2 Check Receiving StatusPress 9 7then for Fax messages, press 1.Voice messages, press 2. 1 long beep — Received message 3 short beeps — No

REMOTE RETRIEVAL ACCESS CARD R - 3Remote Retrieval Access card(FAX-1835C, FAX-1840C, MFC-3240C and MFC-3340CN only)If you plan to receive fax messag

R - 4 Press Menu/Set, 2, 5, 3.fax number where you want your fax messages forwardedfollowed by .Program Fax Forwarding Number, press 4. Ente

INTRODUCTION 1 - 55 Mode keys:FaxLets you access Fax mode.Scan (MFC-3240C and MFC-3340CN only)Lets you access Scan mode.CopyLets you access Copy mod

This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in the

1 - 6 INTRODUCTIONTurning the machine to Power Save conditionWhen the machine is idle, you can turn it to Power Save condition by pressing the Power

INTRODUCTION 1 - 7Power Save SettingYou can customise the machine’s Power Save key. The default mode is Fax Receive:On, so your machine can receive

1 - 8 INTRODUCTIONLoad documentsYou can send a fax, make copies, and scan from the ADF (automatic document feeder).Using the automatic document feed

INTRODUCTION 1 - 91Fan the pages well and stagger them at an angle.2Open the document tray (1) and pull out the extension (2) and then open the docu

1 - 10 INTRODUCTIONAbout paperThe print quality can be affected by the type of paper you use in the machine.To get the best print quality for the se

INTRODUCTION 1 - 11Handling and using special paper Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moi

1 - 12 INTRODUCTIONPaper type and size for each operationPaper Type Paper Size UsageFax CopyPhotoCapture (MFC-3340CN only)PrinterCut Paper Letter 2

iTHIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINEFITTED WITH THE APPROPRIATE CONNECTOR.APPROVAL INFORMATIONBrother advises tha

INTRODUCTION 1 - 13Paper weight, thickness and capacity* Up to 50 sheets for Legal size paper (80 g/m2).* Up to 100 sheets of 80 g/m2.Paper capacity

1 - 14 INTRODUCTIONPrintable areaThe printable area depends on the settings in the application you are using. The figures below show the unprintable

INTRODUCTION 1 - 15How to load paper, envelopes and post cardsTo load paper or other media1Pull the paper tray completely out of the machine and rem

1 - 16 INTRODUCTION4Fan the stack of paper well to avoid paper jams and mis-feeds.5Gently insert the paper into the paper tray print side down and t

INTRODUCTION 1 - 17To load envelopes Use envelopes that weigh from 75-95 g/m2. Some envelopes require margin settings in the application. Make sure

1 - 18 INTRODUCTION2Insert the envelopes into the paper tray with the address side down and the leading edge (top of the envelopes) in first. Slide

INTRODUCTION 1 - 19About fax machinesCustom featuresDo you have BT’s Call Minder on the phone line?If you have Call Minder on the phone line where y

1 - 20 INTRODUCTIONFax tones and handshakeWhen someone is sending a fax, the machine sends fax calling tones (CNG tones). These are quiet, intermitt

INTRODUCTION 1 - 21ECM (Error Correction Mode)The Error Correction Mode (ECM) is a way for the machine to check a fax transmission while it is in pr

2 - 1 GETTING STARTED2Initial SetupSetting the Date and TimeWhen the machine is not in use it will display the date and time. If you set up the Stat

ii

GETTING STARTED 2 - 2Setting the Station IDYou should store your name or company name and fax number so they print on all fax pages you send. It is

2 - 3 GETTING STARTEDSetting the Phone Line TypeIf you are connecting the machine to a line that features a PABX (PBX), ADSL or ISDN to send and rec

GETTING STARTED 2 - 4General SetupSetting the Mode Timer (MFC-3240C and MFC-3340CN only)The machine has four temporary mode keys on the control pane

2 - 5 GETTING STARTEDSetting the Mode Timer (FAX-1835C, FAX-1840C and FAX-1940CN only)The machine has two temporary mode keys on the control panel:

GETTING STARTED 2 - 6Setting the Paper TypeTo get the best print quality, set the machine for the type of paper you are using.1Press Menu/Set, 1, 2.

2 - 7 GETTING STARTEDSetting the Ring VolumeYou can turn the ring Ring Volume:Off or you can select the ring volume level.1Press Menu/Set, 1, 4, 1.2

GETTING STARTED 2 - 8Setting the Speaker VolumeYou can select the speaker volume.1Press Menu/Set, 1, 4, 3.2Press ▲ or ▼ to select Low, Med, High or

2 - 9 GETTING STARTEDTurning on Automatic Daylight Savings TimeYou can set the machine to change automatically for Daylight Savings Time. It will re

SETUP SEND 3 - 13How to enter Fax modeBefore sending faxes, make sure (Fax) is illuminated in green. If not, press (Fax) to enter Fax mode. The

3 - 2 SETUP SENDOne-Touch diallingPress the One-Touch Key of the location you want to call. (See Storing One-Touch Dial numbers on page 5-1.)To dial

iiiSafety precautionsTo use the machine safelyPlease refer to these instructions for later reference and before attempting any maintenance.WARNI NG

SETUP SEND 3 - 3SearchYou can search for names you have stored in the One-Touch and Speed-Dial memories. Press Search/Speed Dial and the navigation

3 - 4 SETUP SENDHow to Fax (B&W and Colour)Colour fax transmissionYour machine can send a colour fax to machines that support this feature.Howev

SETUP SEND 3 - 5Manual transmissionManual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.1If it is not

3 - 6 SETUP SENDBasic sending operationsSending faxes using multiple settingsWhen you send a fax you can choose any combination of these settings: c

SETUP SEND 3 - 7Fax ResolutionYou can use the Fax Resolution key to change the setting temporarily (for this fax only). In Fax mode , press Fax Res

3 - 8 SETUP SENDDual Access (Not available for colour faxes)You can dial a number, and begin scanning the fax into memory—even when the machine is s

SETUP SEND 3 - 9Real Time TransmissionWhen you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon

3 - 10 SETUP SENDChecking job statusCheck which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waitin

SETUP SEND 3 - 11Advanced sending operationsBroadcasting (Not available for colour faxes)Broadcasting is when the same fax message is automatically

3 - 12 SETUP SENDOverseas ModeIf you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that

iv Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone l

SETUP SEND 3 - 13Delayed Fax (Not available for colour faxes)During the day you can store up to 50 faxes in the memory to be sent within 24 hours. T

3 - 14 SETUP SENDDelayed Batch Transmission(Not available for colour faxes)Before sending the delayed faxes, your machine will help you economize by

SETUP SEND 3 - 15Setup for Polled Transmit (Standard) (Not available for colour faxes)Polled Transmit is when you set up the machine to wait with a

3 - 16 SETUP SENDSetup for Polled Transmit with Secure Code (Not available for colour faxes)When you choose Polling:Secure, anyone who polls the mac

SETUP SEND 3 - 17TX Lock (FAX-1835C, FAX-1840C, MFC-3240C and MFC-3340CN only)TX Lock lets you prevent unauthorized access to the machine.While TX L

3 - 18 SETUP SENDSetting up the password1Press Menu/Set, 2, 0, 1.2Enter a 4-digit number for the password.Press Menu/Set.3If the LCD shows Verify:,

SETUP SEND 3 - 19Turning TX Lock on1Press Menu/Set, 2, 0, 1.2Press ▲ or ▼ to select Set TX Lock.Press Menu/Set.3Enter the registered 4-digit passwor

3 - 20 SETUP SENDMemory Security (FAX-1940CN only)Memory Security lets you prevent unauthorized access to the machine. While Memory Security is On t

SETUP SEND 3 - 21Changing the Memory Security password1Press Menu/Set, 2, 0, 1.2Press ▲ or ▼ to select Set Password.Press Menu/Set.3Enter a 4-digit

4 - 1 SETUP RECEIVE4Basic receiving operations (FAX-1835C, FAX-1840C, MFC-3240C and MFC-3340CN only)Choosing the Receive ModeThere are four differen

vChoosing a locationPlace your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telep

SETUP RECEIVE 4 - 2To select or change your Receive Mode1Press Menu/Set, 0, 1.2Press ▲ or ▼ to select Fax Only, Fax/Tel, External TAD or Manual.Pres

4 - 3 SETUP RECEIVEBasic receiving operations (FAX-1940CN only)Choosing the Receive ModeThere are four different Receive Modes for your machine. You

SETUP RECEIVE 4 - 4To select or change your Receive Mode1If it is not illuminated in green, press (Fax).2Press Menu/Set, 0, 1.3Press ▲ or ▼ to sel

4 - 5 SETUP RECEIVESetting the Ring DelayThe Ring Delay sets the number of times the machine rings before it answers in Fax Only, Fax/Tel and TAD:Ms

SETUP RECEIVE 4 - 6Setting Toll Saver (TAD mode)When you set the toll saver feature, the machine answers after four rings if you do not have voice o

4 - 7 SETUP RECEIVESetting the F/T Ring Time (Fax/Tel mode only)If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the machine w

SETUP RECEIVE 4 - 8Fax Detect (FAX-1835C, MFC-3240C and MFC-3340CN only)When you use this feature, you don’t have to press Mono Start, Colour Start,

4 - 9 SETUP RECEIVEFax Detect (FAX-1840C and FAX-1940CN only)When you use this feature, you don’t have to press Mono Start or Colour Start, or the F

SETUP RECEIVE 4 - 10Printing a reduced incoming fax (Auto Reduction)If you choose Reduction:On, the machine automatically reduces an incoming fax to

4 - 11 SETUP RECEIVEPrinting a fax from the memoryIf you have selected Fax Forwarding or Fax Storage (Menu/Set, 2, 5, 1), you can still print a fax

viQuick Reference GuideSending faxesAutomatic Transmission1If it is not illuminated in green, press (Fax).2Load your document. 3Enter the fax num

SETUP RECEIVE 4 - 12PollingPolling is the process of retrieving faxes from another fax machine. You can use your machine to 'poll' other m

4 - 13 SETUP RECEIVESetup for Polling Receive with Secure CodeYou need to make sure you are using the same secure code as the other party.1If it is

SETUP RECEIVE 4 - 14Sequential PollingThe machine can request documents from several fax units in a single operation. You just specify several desti

5 - 1 QUICK-DIAL NUMBERS AND DIALLING OPTIONS5Storing numbers for easy diallingYou can set up your machine to do following types of easy dialling: O

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 24Use the dial pad to enter the name (up to 15 characters).Press Menu/Set.(You can use the chart on page

5 - 3 QUICK-DIAL NUMBERS AND DIALLING OPTIONSChanging One-Touch and Speed-Dial numbersIf you try to store a One-Touch or Speed-Dial number where a n

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 4Setting up Groups for BroadcastingGroups, which can be stored on a One-Touch key or a Speed-Dial locati

5 - 5 QUICK-DIAL NUMBERS AND DIALLING OPTIONS5Press Menu/Set to accept the numbers for this Group.6Use the dial pad and the chart on page B-13 to en

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 6Dialling optionsAccess codes and credit card numbersSometimes you may want to choose from several long

5 - 7 QUICK-DIAL NUMBERS AND DIALLING OPTIONSPausePress Redial/Pause to insert a 3.5-second pause between numbers. If you are dialling overseas, you

vii Dialling operationsOne-Touch Dialling/ Speed-Dialling1If it is not illuminated in green, press (Fax).2Load your document.3Press the One-Touch

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 8Telephone (voice) operation (FAX-1840C and FAX-1940CN only)You can use the machine to make voice teleph

5 - 9 QUICK-DIAL NUMBERS AND DIALLING OPTIONSAnswering calls with the Speaker Phone (FAX-1940CN only)When the machine rings, instead of lifting the

REMOTE FAX OPTIONS 6 - 16Setting up Fax ForwardingWhen you select Fax Forward, your machine stores the received fax in the memory. The machine will

6 - 2 REMOTE FAX OPTIONSSetting Fax StorageIf you select Fax Storage, your machine stores the received fax in the memory. You will be able to retrie

REMOTE FAX OPTIONS 6 - 3Turning off Remote Fax OptionsIf you set the Remote Fax Options to Off and there are faxes in your machine’s memory, the LCD

6 - 4 REMOTE FAX OPTIONSRemote RetrievalYou can call your machine from any touch tone telephone or fax machine, then use the Remote Access Code and

REMOTE FAX OPTIONS 6 - 5Remote commandsFollow the commands below to access features when you are away from the machine. When you call the machine an

6 - 6 REMOTE FAX OPTIONS95 Change the Fax Forwarding or Fax Storage settings1 OFF You can select Off after you have retrieved or erased all your mes

REMOTE FAX OPTIONS 6 - 798 Change the Receive Mode (Except for FAX-1940CN)1 External TADIf you hear one long beep, your change has been accepted.2 F

6 - 8 REMOTE FAX OPTIONSRetrieving fax messagesYou can call your machine from any touch tone phone and have your fax messages sent to a fax machine.