Brother MFC-8500 User Manual

MFC-8500OWNER’S MANUALversion C

viiiStoring NumbersStoring One Touch Dial Numbers1Press Menu, 2, 3, 1.2Press the One Touch key where you want to store the number.3Enter a number (up

11 - 4 MAKING COPIESUsing the Options KeyUse the Options key to temporarily change the copy mode (resolution), contrast and special copy options for

MAKING COPIES 11 - 5Sorting Multiple Copies1Place the original face down in the ADF.2Use the dial pad to enter the number of copies you want (up to

11 - 6 MAKING COPIESChanging Default Copy SettingsPress Menu and 3 to change default settings for Copy mode. These settings will remain until you ch

FOR DOS USERS 12 - 11212For DOS Users How to Use the Brother Machine with Your DOS Application SoftwareBefore working with your application software

12 - 2 FOR DOS USERSInstalling the Remote Printer ConsoleBefore you install the program, make sure you have the following hardware and software to i

FOR DOS USERS 12 - 3Using the Remote Printer Console Main ProgramType C:\RPCX>RPCX and then press the Enter key to start the Remote Printer Conso

12 - 4 FOR DOS USERSRemote Printer ConsoleCurrent Printer Status Information*1 The items can be set in the current printer status information dialog

FOR DOS USERS 12 - 5Page Setup Section*1 These values (except Yoffset and Xoffset) are overidden by settings within your application software.*2 The

12 - 6 FOR DOS USERSOther ConfigurationConsole Configuration CategoryFor more information on RPC, see the Help Information within the program.Item D

USING BROTHER MACHINE AS A PRINTER 13 - 11313Using Brother Machine as a PrinterSpecial Printing FeaturesWindows® PrintingThe dedicated printer drive

ixTable of Contents1Introduction... 1-1Using This Manual...

13 - 2 USING BROTHER MACHINE AS A PRINTERPrinting from Your PCMulti-purpose Paper CassetteThe machine’s multi-purpose paper cassette can be adjusted

USING BROTHER MACHINE AS A PRINTER 13 - 3Front Output BinThe machine ejects paper with printed side face down into the output bin in the front of th

13 - 4 USING BROTHER MACHINE AS A PRINTERLoading One Sheet of PaperYou do not have to choose Manual Feed in the Setup dialog box of your printer dri

USING BROTHER MACHINE AS A PRINTER 13 - 5Printing on Thicker Paper and Card StockWhen the rear cover is lifted up, the machine has a straight paper

13 - 6 USING BROTHER MACHINE AS A PRINTERSimultaneous Printing/FaxingYour machine can print data from your computer while sending or receiving a fax

USING BROTHER MACHINE AS A PRINTER 13 - 7Printer OperationsReset KeyYou can clear data from the memory.Printing the Internal Font List You can print

14 - 1 PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)1414Printer Driver Settings (For Windows® Only)Using the Brother MFC-8500 Printer DriverA Printer

PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY) 14 - 2Basic Tab*1 Select the Paper size, Multiple Page and Orientation.*2 Select number of Copies and Me

14 - 3 PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)Paper SizeFrom the drop-down box select the Paper Size you are using.Multiple PageThe Multiple Pag

PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY) 14 - 4CollateThe collate selection is active if more than one copy is selected. With the collate check b

x Connections... 2-10Recording Outgoing Message (OGM) on External TAD ...

14 - 5 PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)Advanced TabChange the tab settings by selecting one of the following icons:*1 Print Quality*2 Dup

PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY) 14 - 6Print Setting (For Windows® 95/98/98SE/Me Users Only)Print Setting is used for optimizing your pri

14 - 7 PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)WatermarkYou can place a logo or text into your document as a Watermark by using a bitmap file as

PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY) 14 - 8You can change the size and the position of the Watermark on the page by selecting the Watermark a

14 - 9 PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)Page SettingYou can change the print size of your document with the Scaling feature. 1Check Off i

PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY) 14 - 10Device OptionsSet one of the following Printer Functions:Quick Print SetupAdministratorPrint Date

14 - 11 PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)Quick Print SetupThe Quick Print Setup feature allows you to quickly select driver settings. To v

PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY) 14 - 12Print Date & TimeWhen enabled the Print Date and Time feature will automatically print the da

14 - 13 PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)Accessories Tab The Accessories Tab includes the settings for configuring the printer driver for

PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY) 14 - 14SupportThe Support Tab provides driver version information and setting information. In addition t

xiSetting Tone/Pulse Dialing Mode (For Canada Only) ... 4-85Setup Receive...

14 - 15 PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)Features in the Printer Driver (For Windows® 2000)The Windows® 2000 printer driver utilizes Micro

PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY) 14 - 16Layout Tab*1 OrientationSelect the Orientation, which is how your document will be positioned on

14 - 17 PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)*2 Pages Per SheetYou can select 1, 2, 4, 6, 9 or 16 pages to be printed on one sheet of paper. T

PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY) 14 - 18*2 Media For the best print quality, select the type of media you are using: RegularThick PaperTh

14 - 19 PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)*2 GraphicPrint Quality – You can change the resolution as follows:600 × 600 dots per inch300 × 3

PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY) 14 - 20Device Settings TabForm To Tray Assignment – This selection assigns the paper size to each paper

15 - 1 USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTER1515Using the Windows®-Based Brother MFL-Pro Control CenterBrother Control CenterThe B

USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTER 15 - 2How to Turn Off AutoLoad 1Left-click the Control Center icon, and then click Show.2W

15 - 3 USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTERScan ImageYou can scan a picture into your graphics application for viewing and editin

USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTER 15 - 4Brother Control Center FeaturesAuto ConfigurationDuring the installation process the C

xii Using a Printed Cover Page ... 6-8Advanced Sending Operations ...

15 - 5 USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTERCopy OperationsCopy—allows you to use the PC and any Windows® printer driver for enhan

USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTER 15 - 6Setting Up the Scanner ConfigurationsThe Pop-Up application stores eight different sca

15 - 7 USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTERScan to FileScanner SettingsFrom the pull-down list, select the scanning mode that is

USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTER 15 - 8Destination FolderPaperPort Folder—Select this checkbox to scan the original into your

15 - 9 USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTERScanner SettingsFrom the pull-down list, select the scanning mode that is appropriate

USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTER 15 - 10Conversion OptionsFormatCombine all files into one file when possible—Click this chec

15 - 11 USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTERScan to Word ProcessorScanner SettingsFrom the pull-down list, select the scanning mo

USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTER 15 - 12Word ProcessorWord Processor—From the pull-down list, select the word processor you w

15 - 13 USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTERUser-Defined ButtonScanner SettingsFrom the pull-down list, select the scanning mode

USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTER 15 - 14CopyScanner SettingsFrom the pull-down list, select the scanning mode that is appropr

xiiiCallManage (For USA Only) ... 8-5Registration with CallManage Requires Changing Your Carrier

15 - 15 USING THE WINDOWS®-BASED BROTHER MFL-PRO CONTROL CENTERSend a FaxScanner SettingsFrom the pull-down list, select the scanning mode that is a

USING SCANSOFT™ PAPERPORT® FOR BROTHER AND SCANSOFT™ TEXTBRIDGE® 16 - 11616Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge® Using

16 - 2 USING SCANSOFT™ PAPERPORT® FOR BROTHER AND SCANSOFT™ TEXTBRIDGE®Viewing Items in ScanSoft™ PaperPort® for BrotherPaperPort® provides severa

USING SCANSOFT™ PAPERPORT® FOR BROTHER AND SCANSOFT™ TEXTBRIDGE® 16 - 3Links to Many Other ApplicationsPaperPort® automatically recognizes many ot

16 - 4 USING SCANSOFT™ PAPERPORT® FOR BROTHER AND SCANSOFT™ TEXTBRIDGE®Exporting Items in Other FormatsYou can export or save PaperPort® items in

USING SCANSOFT™ PAPERPORT® FOR BROTHER AND SCANSOFT™ TEXTBRIDGE® 16 - 5Scanning a Document into Your PC1Insert document(s) face down in the docume

16 - 6 USING SCANSOFT™ PAPERPORT® FOR BROTHER AND SCANSOFT™ TEXTBRIDGE®ContrastThe contrast setting is adjustable only when you have selected one

USING SCANSOFT™ PAPERPORT® FOR BROTHER AND SCANSOFT™ TEXTBRIDGE® 16 - 7PreScanning an ImagePreScanning allows you to scan an image quickly at a lo

17 - 1 SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)1717Setting Up and Using PC FAX (For Windows® Only)IntroductionThis chapter outlines the basic

SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY) 17 - 2MFC Remote SetupThe MFC Remote Setup application allows you to quickly set up your MFC by taki

xiv Copy Contrast... 11-4Sorting Multiple Copies ...

17 - 3 SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)PC FAX Sending (For Windows® Only)The Brother PC FAX feature allows you to use your PC to send

SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY) 17 - 4Setting Up SendingTo access the Sending tab from the Brother PC-FAX Setup dialog box by clicki

17 - 5 SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)User interfaceTo select User Interface for the sending dialog box. You have a choice of the Si

SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY) 17 - 6Setting Up Speed DialAccess the Speed Dial tab from the Brother PC-Fax Setup dialog box by cli

17 - 7 SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)The Address BookFrom the Start menu, select Programs, Brother, Brother MFL Pro Suite, and then

SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY) 17 - 8Setting Up a Member in the Address BookIn the Brother Address Book dialog box you can add, edi

17 - 9 SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)Setting Up a Group for BroadcastingIf you repeatedly send the same PC-FAX to multiple recipien

SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY) 17 - 10Deleting a Member or GroupTo delete a Member or Group:1Select the Member of Group you want to

17 - 11 SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)5Type the name of the file, and then select Save.Importing to the Address BookYou can import

SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY) 17 - 125Type the name of the file, and then select Open.Setting Up Cover PageAccess the Brother PC-F

xvReset Key... 13-7Printing the Internal Font List ...

17 - 13 SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)ToYou can enter information in each field.FromYou can enter information in each field.Comment

SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY) 17 - 14Sending a File as a PC-FAX Using the Simple Style1Create a file in Word, Excel, Paint, Draw,

17 - 15 SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)Sending a File as a PC-FAX Using the Facsimile Style1Create a file in Word, Excel, Paint, Dra

SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY) 17 - 164Enter the fax number by using any of the following methods:a. Enter the number using the dia

17 - 17 SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)Setting Up Your PC1Right-click the PC-FAX icon on your PC Task Bar, and then click PC-Fax R

USING AUTOMATIC E-MAIL PRINTING 18 - 11818Using Automatic E-Mail PrintingFor Windows® 95, 98, 98SE, Me OnlyMain Features You can use Automatic E-Ma

19 - 1 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH® G3, G4 OR IMAC™ /IBOOK1919Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH® G3, G4 OR IMAC™ /IBOOK 19 - 2To print the document:3From application software such as PaperPort®,

19 - 3 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH® G3, G4 OR IMAC™ /IBOOKSending a Fax from Your Macintosh® ApplicationYou can send a fax dire

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH® G3, G4 OR IMAC™ /IBOOK 19 - 44Click Send Fax. The Send Fax dialog box appears:The Address Book dia

xvi Available Options... 14-13Support ...

19 - 5 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH® G3, G4 OR IMAC™ /IBOOKSetting Up Your Address BookYou can add new members and groups to you

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH® G3, G4 OR IMAC™ /IBOOK 19 - 6Adding a New GroupYou can set up a group of multiple recipients.1Clic

19 - 7 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH® G3, G4 OR IMAC™ /IBOOKUsing Brother TWAIN Scanner Driver with Your Apple® Macintosh®The Bro

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH® G3, G4 OR IMAC™ /IBOOK 19 - 8Accessing the ScannerRun your PaperPort® software. You will see the P

19 - 9 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH® G3, G4 OR IMAC™ /IBOOKSettings in the Scanner WindowImageResolutionChoose the scanning reso

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH® G3, G4 OR IMAC™ /IBOOK 19 - 10Business Card SizeTo scan business cards, select the Business Card s

19 - 11 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH® G3, G4 OR IMAC™ /IBOOKPreScanning an ImagePreScanning allows you to scan an image quickly

OPTIONAL ACCESSORIES 20 - 12020Optional AccessoriesPaper Cassette #2 (Option)You can purchase the Paper Cassette #2 accessory (LT400) to use as a th

21 - 1 IMPORTANT INFORMATION2121Important InformationStandard Telephone and FCC NoticesThese notices are in effect on models sold and used in the Un

IMPORTANT INFORMATION 21 - 2If you experience trouble with your MFC-8500, please contact a Brother Authorized Service Center for information on obta

xviiScanner Settings ... 15-7Destination Folder ...

21 - 3 IMPORTANT INFORMATIONWARNINGUse of controls, adjustments or performance of procedures other than those specified in this manual may result in

IMPORTANT INFORMATION 21 - 4• Consult the dealer or an experienced radio/TV technician for help. Important Changes or modifications not expressly ap

21 - 5 IMPORTANT INFORMATION8This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding) pin. This plug will fit i

IMPORTANT INFORMATION 21 - 6• Do not use this product near water (for example, near a bathtub, sink, swimming pool or in a wet basement).• Do not us

22 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE2222Troubleshooting and Routine MaintenanceTroubleshootingError MessagesYou may occasionally encounter

TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 2COOLING DOWNWAIT FOR A WHILEThe temperature of the drum unit or toner cartridge is too hot. The machin

22 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCEPLS OPEN COVER A page, piece of paper or paper clip, etc. may be jammed inside the machine.Open the fr

TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 4Document JamThe originals did not feed properly, or were too long.1Lift the control panel.2Carefully p

22 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCEPaper is Jammed in the Multi-purpose Paper Cassette1Pull the paper cassette out of the machine.2Remove

TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 6If You Are Having Difficulty with Your MachineIf you think there is a problem with your machine, make

If You Need to Call Customer ServicePlease complete the following information for future reference:Model Number: MFC-8500Serial Number*: _

xviii 17Setting Up and Using PC FAX (For Windows® Only)... 17-1Introduction ...

22 - 7 TROUBLESHOOTING AND ROUTINE MAINTENANCEMachine does not answer when calledMake sure the machine is in the correct receiving mode for your set

TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 8I have difficulty with custom features on a single line If you have Call Waiting, RingMaster, Voice Ma

22 - 9 TROUBLESHOOTING AND ROUTINE MAINTENANCEThe machine cannot print full pages of a document.The machine received a very complex print job and co

TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 10Software Difficulties“Unable to write to LPT1” or “LPT1 already in use” error message appears.1. Make

22 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCEPrinted pages contain white stripes.White Stripes or Faint lmagesYou may fix this by wiping the scann

TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 12Printed pages are marked at regular intervals.Example of Regular MarkingMarkings may disappear by the

22 - 13 TROUBLESHOOTING AND ROUTINE MAINTENANCEPacking and Shipping the MachineWhenever you transport the machine, use the packing materials that ca

TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 147If you have the Cassette #2 option, carefully pick up the machine and remove Cassette #2 to pack it

22 - 15 TROUBLESHOOTING AND ROUTINE MAINTENANCE9Close the carton and tape it shut.Middle LayerTop Layer

TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 16Routine MaintenanceKeep your machine in optimum condition by cleaning it on a regular basis. It is a

xix19Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook... 19-1Set

22 - 17 TROUBLESHOOTING AND ROUTINE MAINTENANCEWARNINGJust after you have used the machine, some internal parts of the machine are extremely HOT! W

TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 183Reinstall the drum unit into the machine.(See Replacing the Drum Unit, Page 22-21.)4Close the front

22 - 19 TROUBLESHOOTING AND ROUTINE MAINTENANCEWARNINGJust after you use the machine, some internal parts of the machine will be extremely HOT! So,

TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 20Caution Wait to unpack the toner cartridge until immediately before you install it into the machine.

22 - 21 TROUBLESHOOTING AND ROUTINE MAINTENANCE8Reinstall the drum unit and close the front cover.Replacing the Drum UnitThe machine uses a drum uni

TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 22Follow these steps to replace the drum unit:1Open the front cover.2Remove the old drum unit. Place th

G - 1 GlossaryADF (Automatic Document Feed) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatic

G - 2Cover Page Message The comment on the Cover Page (programmable).Delayed Fax Sends your fax at a later time that day.Delayed Timer You can p

G - 3 interval The preprogrammed time period between automatically printed Fax Activity Reports. You can print Activity Reports on demand without i

G - 4Speaker Volume You can set the volume when your machine is on Hook.Speed Dial A preprogrammed number for easy dialing. You must press the S

xx 22Troubleshooting and Routine Maintenance ... 22-1Troubleshooting...

S - 1 SpecificationsProduct DescriptionFive performance modes are available for the 5in1 model MFC-8500: Fax, Printer, Copier, Scanner and PC Fax.Fa

PRINTER S - 2PrinterEmulationBrother Printing System for Windows® and emulation mode of HP LaserJet IIP (PCL level 4)Printer Driver Windows® 95/98/9

S - 3 PRINTERComputer RequirementElectrical and EnvironmentTemperature (Allowable) 50 - 90.5°F (10 - 32.5°C)(Storage) 32 - 104°F (0 - 40°C)Warm-Up M

PRINTER S - 4Parallel Interface SpecificationsInterface Connector Printer Side: Amphenol FCN-685J036-L/X or equivalentA shielded cable should be use

S - 5 PRINTERSymbol Sets/Character Sets*HP mode• ISO14 JIS ASCII • Roman 8• ISO57 Chinese • ISO Latin 1• ISO11 Swedish (ECMA-94)• HP Spanish • ISO60

PRINTER S - 6The following table shows characters available only in the corresponding character set. The numbers at the top of the table are code va

I - 1 INDEXIndexAaccess codes for dialing, storing 7-7accessories and supplies iiADF (automatic document feeder) 6-1assembly 2-3document tra

INDEX I - 2Groups 7-6One Touch numbers 7-5pulse (rotary) (for Canada) 7-7Speed Dial numbers 7-5document jam 22-4DriversWindows printing

I - 3 INDEXLLCD (Liquid Crystal Display) 3-1MMacintosh® G3, G4 or iMac™ 19-1maintenance, routine 22-16manualmode 5-1transmission 6-2manual

INDEX I - 4RReal Time Transmission 6-3receive mode 5-1FAX 5-1FAX/TEL 5-1MANUAL 5-1TAD, external 2-10, 5-1redial 6-2, 7-7reducingco

INTRODUCTION 1 - 111IntroductionUsing This ManualThank you for purchasing a Brother fax machine or multi-function center. This machine has been desi

I - 5 INDEXVvideo capture to PC 16-1Voice callsFAX/TEL (double-ring) 5-2voice mailVolume, settingbeeper 4-5handset 4-6amplify (for Hearing-i

CARD R - 1Remote Retrieval Access CardIf you plan to receive fax messages while away from your machine, carrying the Remote Retrieval Access Card pr

R - 2 CARDPress Menu, 2, 5, 3.fax number where you want your fax messages forwarded,and press # #.Program Fax Forwarding Number press 4. Enter the n

EQUIPMENT ATTACHMENT LIMITATIONS(For Canada Only)NOTICE: The industry Canada label identifies certified equipment. This certification means that th

These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications Re

1 - 2 INTRODUCTIONTest Sheet Procedure and Product Registration (For USA Only)After programming your Station ID, please fill out the TEST SHEET incl

INTRODUCTION 1 - 3MFC-8500 Control Panel Overview1Toner Empty IconThe Toner icon flashes on and off when toner is low, so you’ll know to order anoth

1 - 4 INTRODUCTION7ShiftThis key is used to access the “09” through “16” One Touch numbers.8Telephone Keys:HookLets you dial telephone and fax numbe

INTRODUCTION 1 - 5About Fax MachinesIf you’re a first-time fax machine user, fax operation might seem a little mysterious. Soon, you’ll recognize th

1 - 6 INTRODUCTIONFax Tones and HandshakeWhen someone is sending a fax, the machine sends fax calling tones (CNG tones)—soft, intermittent beeps at

ASSEMBLY AND CONNECTIONS 2 - 122Assembly and ConnectionsPacking ListMake sure you have the following items:NoteIf an item is missing, call Brother C

i Brother Numbers Brother fax-back system (USA Only) Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant an

2 - 2 ASSEMBLY AND CONNECTIONSChoosing a LocationPlace your machine on a flat, stable surface, such as a desk. Select a place that is free of vibrat

ASSEMBLY AND CONNECTIONS 2 - 3AssemblyInstalling the Drum Unit Assembly (with Toner Cartridge)1Unpack the drum unit assembly, including the toner ca

2 - 4 ASSEMBLY AND CONNECTIONSAttaching the Trays1Attach the Document Support and Document Tray with Extension. Unfold the extension, which

ASSEMBLY AND CONNECTIONS 2 - 52Plug the modular cable from Cassette #2 into the modular jack on the Brother machine.Manual Feed SlotThe manual feed

2 - 6 ASSEMBLY AND CONNECTIONSPaperAcceptable Paper Paper Capacity of Paper CassettePaper Type Paper SizeMulti-purpose Paper Cassette #1 & #2:c

ASSEMBLY AND CONNECTIONS 2 - 7Paper Specification for the Cassette Manual Feed Slot Cut SheetBasis Weight:16 to 28 lb.(60 to 105 g/m2)Caliper:0.003

2 - 8 ASSEMBLY AND CONNECTIONSLoading Paper in Multi-purpose Paper Cassette1Pull the paper cassette completely out of the machine.2Slide the paper w

ASSEMBLY AND CONNECTIONS 2 - 9ConnectionsConnecting the MachineConnect the handset, power cord, and telephone line.1Connecting the HandsetConnect th

2 - 10 ASSEMBLY AND CONNECTIONSConnecting an External TelephoneYour machine is equipped with a handset that you can use as a regular phone. However,

ASSEMBLY AND CONNECTIONS 2 - 111Plug the telephone line cord from the wall jack into the left side of the machine in the jack labeled LINE.2Plug the

ii Ordering Accessories and Supplies For best quality results use only genuine Brother accessories, available at most Brother retailers. If you canno

2 - 12 ASSEMBLY AND CONNECTIONSSpecial Line ConsiderationsRoll Over Phone LinesA roll over phone system is a group of two or more separate telephone

ASSEMBLY AND CONNECTIONS 2 - 13Installing Machine, External Two-Line TAD, and Two-Line TelephoneWhen you are installing an external two-line telepho

2 - 14 ASSEMBLY AND CONNECTIONSMulti-Line Connections (PBX)Most offices use a central telephone system. While it is often relatively simple to conne

ON-SCREEN PROGRAMMING 3 - 133On-Screen ProgrammingUser-Friendly ProgrammingWe have designed your machine with on-screen programming and a Reports ke

3 - 2 ON-SCREEN PROGRAMMINGMenu Selection TableYou can probably perform most of these programming operations without the Owner’s Manual. To help you

ON-SCREEN PROGRAMMING 3 - 3Main Menu SubmenuMenu SelectionsOptions Descriptions Page1. GENERAL SETUP(continued)6. AUTO DAYLIGHT—ONOFFChanges for Day

3 - 4 ON-SCREEN PROGRAMMINGMain Menu SubmenuMenu SelectionsOptions Descriptions Page2. FAX (continued)2. SETUP SEND1. CONTRAST AUTOS.LIGHTS.DARKChan

ON-SCREEN PROGRAMMING 3 - 5Main Menu SubmenuMenu SelectionsOptions Descriptions Page2.FAX (continued)3. SET AUTO DIAL1. ONE-TOUCH DIAL—Store One-Tou

3 - 6 ON-SCREEN PROGRAMMINGMain Menu SubmenuMenu SelectionsOptions Descriptions Page2.FAX (continued)0. MISCELLANEOUS1. DISTINCTIVEONOFFSETUses the

INITIAL SETUP 4 - 144Initial SetupGetting StartedSetting Paper SizeYou can use three sizes of paper for printing your faxes: letter, legal and A4.

iii Notice – Disclaimer of Warranties(For USA and Canada) BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BR

4 - 2 INITIAL SETUPSetting Cassette Usage The default setting of AUTO allows your machine to choose the optional Cassette #2 if paper is out in Cass

INITIAL SETUP 4 - 3Setting Station IDYou can store your name, fax number, and telephone number to be printed on all fax pages you send. See Composin

4 - 4 INITIAL SETUPInserting SpacesIf you want to enter a blank space, press once between numbers and twice between characters.Making CorrectionsI

INITIAL SETUP 4 - 5Setting the Ring Volume1Press Menu, 1, 4, 1.2Press or to select (OFF, LOW, MED, or HIGH) and press Set.3Press Stop/Exit. —OR—

4 - 6 INITIAL SETUPSetting the Handset Volume1Press Menu, 1, 4, 4.2Press or to select your setting (LOW or HIGH), and then press Set. The defaul

INITIAL SETUP 4 - 7Setting Volume Amplify (For the Hearing-Impaired)Please carefully read Choosing the Handset Volume (For Volume Amplify), on page

4 - 8 INITIAL SETUPToner SaveYou can conserve toner using this feature. When you set Toner Save to ON, print appears somewhat lighter. The default s

SETUP RECEIVE 5 - 155Setup ReceiveBasic Receiving OperationsSelecting Receive ModeThere are four different receive modes for your machine. You may

5 - 2 SETUP RECEIVESetting Ring Delay The Ring Delay setting determines the number of times the machine rings before it answers. If you have extens

SETUP RECEIVE 5 - 3Easy ReceiveWhen you use this feature, you don’t have to press Fax Start when you answer a fax call and hear calling beeps. Just

iv BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE(USA Only) This warranty gives you certain rights and youmay also have other rights that may

5 - 4 SETUP RECEIVESetting the Print DensityIf your machine is printing too light or too dark, you can adjust print density, making your printed doc

SETUP RECEIVE 5 - 5Advanced Receiving OperationsOperation from Extension Telephone or External TelephoneIf you answer a fax call on an extension pho

5 - 6 SETUP RECEIVEPrinting a Fax in MemoryIf you have Fax Storage ON for remote retrieval you can still print a fax in the memory when you are at y

SETUP RECEIVE 5 - 7Setting Up Polling ReceivePolling Receive is when you call another fax machine to receive a fax from it. (See Canceling a Schedul

5 - 8 SETUP RECEIVECanceling a Scheduled JobYou can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit.1Press Menu, 2, 6.Any wai

SETUP SEND 6 - 166Setup SendBefore You BeginBefore you begin sending faxes, please be sure to read all the instructions and cautions listed below fo

6 - 2 SETUP SENDSending Faxes with Multiple SettingsWhen you send a fax you can choose any combination of these settings: add a coverpage and selec

SETUP SEND 6 - 3Dual AccessYou can scan up to 50 documents into the fax memory, even while the machine is receiving or sending another fax (from mem

6 - 4 SETUP SENDChecking the Jobs StatusCheck which jobs are still waiting in memory to be sent. (If no jobs are waiting, the LCD shows NO JOB WAITI

SETUP SEND 6 - 5Basic Sending OperationsContrastIf your document is very light or very dark, you might want to set the contrast. Use S.LIGHT to send

v BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE(USA Only) The Brother Customer Service Representativewill ship the exchange Product via next

6 - 6 SETUP SENDComposing Electronic Cover PageThe cover page is generated at the receiving party’s machine. Your cover page includes the name store

SETUP SEND 6 - 7Composing Your Own CommentsYou can set up two custom comments.1Press Menu, 2, 2, 9.2Use or to choose position 5 or 6 for your cu

6 - 8 SETUP SENDAlways Send Cover PageMake sure the Station ID is set up. This feature does not work without the Station ID. (See Setting Station ID

SETUP SEND 6 - 9Advanced Sending OperationsOverseas ModeAfter you send a fax using this feature, the feature turns itself off.1Place the original fa

6 - 10 SETUP SENDDelayed FaxDuring the day you can store up to 50 documents into memory for delayed sending. Transmission of these documents will be

SETUP SEND 6 - 11Setting Up Polling TransmitPolling Transmit is when you set up your machine to wait with a document so another fax machine can retr

7 - 1 AUTO DIAL NUMBERS AND DIALING OPTIONS77Auto Dial Numbers and Dialing OptionsStoring Numbers for Easy DialingYou can set up your machine to do

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 2Storing Speed Dial NumbersYou can store Speed Dial numbers, so you can dial by pressing only five keys (S

7 - 3 AUTO DIAL NUMBERS AND DIALING OPTIONSSetting Up Groups for BroadcastingGroups allow you to send the same fax message to many fax numbers by pr

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 4Dialing OptionsYou can use your machine to make voice telephone calls, by dialing manually, or by using S

vi BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY(For Canada Only) Pursuant to this limited warranty of 1 year from the date of purc

7 - 5 AUTO DIAL NUMBERS AND DIALING OPTIONSSpeed Dialing1Pick up the handset—OR—Press Hook.(See Storing Speed Dial Numbers, Page 7-2.)2When you hear

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 6BroadcastingBroadcasting is automatically sending the same fax message to multiple fax numbers. Using th

7 - 7 AUTO DIAL NUMBERS AND DIALING OPTIONSAccess Codes and Credit Card NumbersSometimes you may want to choose from among several long distance car

TELEPHONE SERVICES 8 - 188Telephone ServicesCustom FeaturesYour fax machine supports the Distinctive Ring and Caller ID telephone services offered b

8 - 2 TELEPHONE SERVICESDo You Have Voice Mail?If you have Voice Mail on the phone line you on which will install your new machine on, there is a st

TELEPHONE SERVICES 8 - 3VERY IMPORTANTIf you have Voice Mail, or a TAD (Telephone Answering Device) and want to keep one of your phone numbers dedic

8 - 4 TELEPHONE SERVICESViewing Caller ID ListCaller ID memory stores information for up to thirty calls; when the thirty-first call comes in, infor

TELEPHONE SERVICES 8 - 5CallManage (For USA Only)This Brother fax machine contains a One-Touch feature that allows for low-cost long distance commun

8 - 6 TELEPHONE SERVICESSending a Fax Using CallManage (For Domestic and International Long Distance Calls Only!)1Place the original face down in th

REMOTE FAX OPTIONS 9 - 199Remote Fax OptionsFax Forwarding/PagingProgramming a Fax Forwarding NumberWhen Fax Forwarding is set to ON, your machine s

vii Quick Reference Guide Sending Faxes Automatic Transmission 1 Place the original face down in the ADF. 2 Enter the fax number using One Touch, Spe

9 - 2 REMOTE FAX OPTIONSProgramming a Paging NumberWhen Paging is selected, your machine dials the pager number you’ve programmed, and then dials yo

REMOTE FAX OPTIONS 9 - 3Setting Fax StorageIf you set Fax Storage to ON, you will be able to retrieve fax messages from another location using Fax F

9 - 4 REMOTE FAX OPTIONSRemote RetrievalYou can call your machine from any fax machine using touch tone and use a Remote Retrieval Access Code and o

REMOTE FAX OPTIONS 9 - 5Remote CommandsFollow the commands below to access features remotely. When you call your machine and enter your Remote Retri

9 - 6 REMOTE FAX OPTIONSRetrieving Fax Messages1Dial your fax number.2When your machine answers, immediately enter your Remote Retrieval Access Code

PRINTING REPORTS 10 - 11010Printing ReportsMFC Settings and ActivityTwo reports require initial setup in the Help List: Transmission Verification Re

10 - 2 PRINTING REPORTS3Enter the time to begin printing, in 24-hour format, and then press Set. (For example: enter 19:45 for 7:45 PM.)4Press Stop/

MAKING COPIES 11 - 11111Making CopiesUsing Your Machine as a CopierYou can use your machine as a copy machine, making up to 99 copies at a time. Th

11 - 2 MAKING COPIESTemporary Copy SettingsYou can improve your copies by using the Copy keys: Enlarge, Reduce and Options. These settings are temp

MAKING COPIES 11 - 3Using the Enlarge and Reduce KeysAUTO sets the machine to calculate automatically the reduction ratio that fits the size of your