Brother IntelliFAX 1575MC User Manual

FAX-1575mcOWNER'S MANUALOWNER'S MANUAL

viii Connecting an External Telephone Answering Device (TAD)... 2-9S

13 - 7 TROUBLESHOOTING AND ROUTINE MAINTENANCE5Install the printing cartridge by inserting the recessed first and placing the cartridge into its f

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 8Phone Line or ConnectionsFax Machine Does Not Answer When CalledMake sure the fax machine is in the co

13 - 9 TROUBLESHOOTING AND ROUTINE MAINTENANCEHandling Incoming CallsDouble-Ring in FAX/TEL ModeThe fax machine knows the incoming call is not a fax

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 10Routine MaintenanceCleaning the ScannerThe scanner may be dirty. Before cleaning, unplug the power co

13 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCECleaning the Print HeadBefore cleaning, unplug the power cord for safety. To clean the fax machine pr

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 12Packing and Shipping the MachineWhenever you transport the fax machine, use the packing materials tha

S - 1 SPECIFICATIONS Specifications* “Pages” refers to the ITU-T Test Chart #1 (in Out of Paper Reception in ECM mode). Specifications are subje

GLOSSARY G - 1 GlossaryActivity Report Lists information about the last 30 incoming and outgoing faxes. TX means Transmit. RX means Receive.AD

G - 2 GLOSSARYFine mode Resolution is 196 × 203 dpi. It is used for small print and graphs.gray scale The shades of gray available for copying an

GLOSSARY G - 3Remote Activation allows you to transfer a fax call, answered at an extension phone, to the machine by pressing the Fax Receive Code.

ix Recommended Reductions... 5-5Setting Paper Size...

I - 1 INDEXIndexAAccess codes (Dialing) ...7-5Accessories ...iiACTIVITY Report...

INDEX I - 2GGray Scale... S-1Groups (for Broadcasting) ...7-3HHandset Volume ...

I - 3 INDEXSSafety Instructions ...12-3Scanner (Cleaning) ...13-10Search...

R - 1Remote Retrieval Access CardIf you plan to retrieve voice or fax messages while away from your fax machine carrying the Remote Retrieval Acces

R - 2 Retrieve all faxes, press 2, then enter the number of remote fax machine followed by # #. After the beep, hang up and wait. Era

EQUIPMENT ATTACHMENT LIMITATIONS(For Canada Only)NOTICE This equipment meets the applicable Industry Canada Terminal Equipment Technical Specification

LE58510011Printed in Malaysia®Brother International Corporation100 Somerset Corporate BoulevardP.O. Box 6911Bridgewater, NJ 08807-0911 USABrother Int

x Setting Up Groups for Broadcasting ... 7-3Dialing Options ...

xi Listening to Outgoing Message (OGM) ... 9-3Erasing Outgoing Message (OGM) ... 9-3Activating

xii 12 Important Information ...12-1 Standard Telephone and FCC Notices...

INTRODUCTION 1 - 11IntroductionUsing This ManualThank you for purchasing a Brother fax machine. This fax machine has been designed to be simple to u

1 - 2 INTRODUCTIONFAX-1575mc Control Panel Overview6111109324576 8Liquid Crystal Display (LCD)Displays messages to help you set up and operate your

INTRODUCTION 1 - 3Dial PadDials phone and fax numbers, and can be used as a keyboard for entering information into the fax machine.Fax KeysReceive M

1 - 4 INTRODUCTIONAbout Fax MachinesIf you’re a first-time fax machine user, fax operation might seem a little mysterious. You’ll soon get used to t

INTRODUCTION 1 - 5 The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 40 seconds over the

If You Need to Call Customer ServicePlease complete the following information for future reference:Model: FAX-1575mcSerial Number:*Date of Purchase:P

2 - 1 LOCATION AND CONNECTIONS 2 Location and ConnectionsCaution Never install telephone wiring during a lightning storm. We recommend that th

LOCATION AND CONNECTIONS 2 - 2 Packing List Make sure you have the following items: : If an item is missing, call Brother Customer Service at 1-80

2 - 3 LOCATION AND CONNECTIONS Assembly Attach the Document Support Attach the document support. Attach the Paper Wire Extension Attach the paper

LOCATION AND CONNECTIONS 2 - 4 Load the Paper The paper tray can hold up to 200 sheets of 20-lb paper. 1 Open the paper tray cover. 2 Place up to

2 - 5 LOCATION AND CONNECTIONS Connections Connecting the Machine Connect the handset, power cord and telephone line. 1 Connect the handset. Conne

LOCATION AND CONNECTIONS 2 - 6 Special Line Considerations Roll Over Phone Lines A roll over phone system is a group of two or more separate telep

2 - 7 LOCATION AND CONNECTIONS Installing Brother Machine, External Two-Line TAD and Two-Line Telephone When you are installing an external two-li

LOCATION AND CONNECTIONS 2 - 8If You Are Installing the Fax Machine to Work with a PBX:1It is not guaranteed that the unit will operate correctly un

2 - 9 LOCATION AND CONNECTIONSConnecting an External Telephone Answering Device (TAD)SequenceYou might choose to connect an additional answering sys

LOCATION AND CONNECTIONS 2 - 10ConnectionsThe external TAD must be plugged into the left of the fax machine, into the jack labeled EXT. Your fax mac

i Brother Numbers Brother fax-back system (USA Only) Brother Customer Service has installed an easy-to-use fax-back system, so you can get instan

3 - 1 ON-SCREEN PROGRAMMING33On-Screen ProgrammingUser-Friendly ProgrammingWe have designed your fax machine with on-screen programming using naviga

ON-SCREEN PROGRAMMING 3 - 2Navigation Keys You can access the menu mode by pressing Menu/Set. When you enter the Menu, the LCD scrolls:Then press 1

3 - 3 ON-SCREEN PROGRAMMINGTo access the menu, press Menu/Set.Main Menu Menu Selections Options Descriptions Page1. INITIAL SETUP 1. DATE/TIME—Ent

ON-SCREEN PROGRAMMING 3 - 4To access the menu, press Menu/Set.Main Menu Menu Selections Options Descriptions Page2. SETUP RECEIVE 1. RING DELAYRIN

3 - 5 ON-SCREEN PROGRAMMINGTo access the menu, press Menu/Set.Main Menu Menu Selections Options Descriptions Page3. SETUP SEND 1. COVERPG SETUPNEX

ON-SCREEN PROGRAMMING 3 - 6To access the menu, press Menu/Set.Main Menu Menu Selections Options Descriptions Page4. CANCEL JOB——Cancel a delayed f

3 - 7 ON-SCREEN PROGRAMMINGTo access the menu, press Menu/Set.Main Menu Menu Selections Options Descriptions Page8. SETUP MSG CTR 1. MSG STORAGEFA

INITIAL SETUP 4 - 14Initial SetupGetting StartedAfter you have assembled your machine using the Brother Quick Setup Guide, continue the initial setu

4 - 2 INITIAL SETUP4Use the dial pad to enter your name (up to 20 characters), and then press Menu/Set. (You can use the chart below to help you ent

INITIAL SETUP 4 - 3Making CorrectionsIf you entered a letter incorrectly and want to change it, press to move the cursor after the last correct le

ii Ordering Accessories and Supplies For the best quality results use only genuine Brother accessories, available at most Brother retailers. If y

4 - 4 INITIAL SETUPChoosing the Handset Volume (For Volume Amplify)Before you begin to use the machine, you must decide if you need to set the hands

INITIAL SETUP 4 - 5Setting Volume Amplify 1Press Menu/Set, 1, 4.2Press to select VOL AMPLIFY:OFF? if none of the users are hearing-impaired and go

4 - 6 INITIAL SETUPMemory StorageIn the event of a power failure, all settings in the INITIAL SETUP, SETUP RECEIVE and SET AUTO DIAL plus the COVERP

SETUP RECEIVE 5 - 15Setup ReceiveBasic Receiving OperationsSelect Receive ModeMANUAL—You must answer all calls yourself. If you hear fax tones, pres

5 - 2 SETUP RECEIVETo select or change your Receive Mode1Press Receive Mode. The LCD shows your current selection. Or, if Message Center mode is ON,

SETUP RECEIVE 5 - 3Setting Ring DelayThe Ring Delay setting determines the number of times the fax machine rings before it answers. If you have ext

5 - 4 SETUP RECEIVERecord FAX/TEL Outgoing Message (F/T OGM)This is the announcement played by your FAX (not an external TAD) when someone calls and

SETUP RECEIVE 5 - 5Printing a Reduced Incoming FaxYou can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of

5 - 6 SETUP RECEIVEAdvanced Receiving OperationsOperation from External or Extension TelephoneIf you answer a fax call on an extension phone or on a

SETUP RECEIVE 5 - 7PollingSetting Up Sequential Polling ReceiveYour fax machine can request documents from several fax units in a single operation.

iii Notice – Disclaimer of Warranties(For USA and Canada) BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES ORAGENTS (COLLECTIVELY

6 - 1 SETUP SEND6Setup SendBefore You BeginBefore you begin sending faxes, make sure you read all the instructions and cautions for placing original

SETUP SEND 6 - 2Manual TransmissionManual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax. 1Place t

6 - 3 SETUP SENDQuick-Scan Fax TransmissionYou can scan a fax into the fax machine’s memory to be sent as soon as the scan is complete. This way, y

SETUP SEND 6 - 4Cover Page for Next Fax OnlyMake sure the Station ID is set up (See Setting Station ID, page 4-1). This feature does not work witho

6 - 5 SETUP SEND4If you selected ON, you must select a comment. Press to view possible selections. (You can select your custom comment.)5Press Me

SETUP SEND 6 - 6ContrastIf your original is very light or very dark, you might want to set the contrast accordingly. Use S.LIGHT to send a very ligh

6 - 7 SETUP SENDCall Reservation / Call Back MessageYou can send a fax and let the other person know that you want to have a conversation after the

SETUP SEND 6 - 8Delayed FAXYou can use this setting to send a fax up to 24 hours later.1Place the original face down in the ADF.2You can press Quick

6 - 9 SETUP SENDCanceling a Scheduled JobYou can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit.1Press Menu/Set, 4. Any wait

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 17Auto Dial Numbers and Dialing OptionsStoring Numbers for Easy DialingYou can set up your fax machine to

iv BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE(For USA Only) This warranty gives you certain rights andyou may also have other rights that

7 - 2 AUTO DIAL NUMBERS AND DIALING OPTIONS6Return to Step 2 to store another One Touch number—OR—Press Stop/Exit.When you dial an AUTO DIAL number

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 3Changing One Touch and Speed Dial NumbersIf you try to store a One Touch or Speed Dial number in a locati

7 - 4 AUTO DIAL NUMBERS AND DIALING OPTIONSDialing OptionsYou can use your fax machine to make voice telephone calls by dialing manually or by using

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 5Speed Dialing1Pick up the handset—OR—Press Speaker phone.2When you hear a dial tone, press Search/Speed D

7 - 6 AUTO DIAL NUMBERS AND DIALING OPTIONSSearchYou can search for names you have stored in One Touch and Speed Dial memories. Names are shown alph

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 7BroadcastingUsing the numbers you have stored in Groups, One Touch and Speed Dial memory, you can “Broadc

7 - 8 AUTO DIAL NUMBERS AND DIALING OPTIONSMultiple Resolution TransmissionUse this feature to select separate resolution settings for each page of

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 9Tone/PulseIf you have pulse dialing service but need to send tone signals (for example, for telephone ban

8 - 1 TELEPHONE SERVICES8Telephone ServicesCustom Features Your fax machine supports the Distinctive Ring, Caller ID and Call Waiting/Caller ID tele

TELEPHONE SERVICES 8 - 2Do You Have Voice Mail?If you have Voice Mail on the phone line you will install your new fax machine on, there is a strong

v BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE(For USA Only) The Brother Customer Service Representativewill ship the exchange Product via

8 - 3 TELEPHONE SERVICESVery ImportantIf you have Voice Mail or a TAD (Telephone Answering Device) and want to keep one of your phone numbers dedica

TELEPHONE SERVICES 8 - 4Printing the Caller ID Log1Press Hold/Caller ID.2To print the Caller ID Log, press Fax Start.Viewing the Caller ID Log1Press

8 - 5 TELEPHONE SERVICESRegistering a Caller ID NumberYou can set up a caller in the Caller ID Log as a One Touch or Speed Dial number.1Press Hold/C

TELEPHONE SERVICES 8 - 6Call Waiting Caller IDThe Call Waiting/Caller ID feature lets you use the Call Waiting/Caller ID service offered by many loc

9 - 1 MESSAGE CENTER99Message Center Message Center ModeMessage Center mode allows you to store incoming fax and voice messages in a flexible memory

MESSAGE CENTER 9 - 2Setting Up the Message CenterYou must set up the Message Center in the following order:1Setting Message Storage. (See Setting Me

9 - 3 MESSAGE CENTER4Pick up the handset to record a message. For example: Hello. We are unable to take your call at this time. Please leave a messa

MESSAGE CENTER 9 - 4Message IndicatorThe light flashes when you have new messages or faxes waiting for your review. The LCD displays the total numbe

9 - 5 MESSAGE CENTERBackup Printing OptionWhen you choose FAX: ON in the Message Center mode, all incoming fax messages are stored in the available

MESSAGE CENTER 9 - 6Setting Maximum Time for Incoming MessagesYour fax machine comes set to receive voice messages up to 30 seconds long. You can ch

vi BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY(For Canada Only) Pursuant to this limited warranty of 1 year from the date of purc

9 - 7 MESSAGE CENTERRecording a ConversationYou can record a telephone conversation by pressing Play/Record during the conversation. Your recording

MESSAGE CENTER 9 - 8Programming Paging Number1Press Menu/Set, 8, 6.2Press until the LCD shows PAGING?, and then press Menu/Set.3Enter your pager p

9 - 9 MESSAGE CENTERRemote RetrievalUsing Remote Access Code1Dial your fax number from a touch tone phone.2When your fax machine answers, immediatel

MESSAGE CENTER 9 - 10Remote CommandsFollow the commands below to access features remotely. When you call the fax machine and enter your Remote Retri

9 - 11 MESSAGE CENTERRetrieving Memory Status ListYou can retrieve the Memory Status List from a remote fax machine to see if you have any fax messa

MESSAGE CENTER 9 - 12Retrieving Fax Messages1Dial your fax number.2When you hear the beep, immediately enter your Remote Retrieval Access Code (1 5

10 - 1 MAKING COPIES10Making CopiesCopy OperationsTo make a single copy that is not reduced, enlarged or sorted, you have to press only the Copy key

MAKING COPIES 10 - 2Multiple CopiesYou can make multiple copies using your fax machine, and you can choose whether the copies will be STACKED (all c

11 - 1 PRINTING REPORTS11Printing ReportsFax Settings and ActivityTwo reports require initial setup in the Menu table: Transmission Verification Rep

PRINTING REPORTS 11 - 2Using the Quick-Scan/Reports KeyPress Quick-Scan/Reports, press to select the report you want, and then press Menu/Set.Seve

vii Table of Contents 1 Introduction... 1-1 Using This Manual..

12 - 1 IMPORTANT INFORMATION12Important InformationStandard Telephone and FCC NoticesThese notices are in effect on models sold and used in the Unit

IMPORTANT INFORMATION 12 - 2International ENERGY STAR® Compliance StatementThe purpose of the International ENERGY STAR® Program is to promote the d

12 - 3 IMPORTANT INFORMATIONWARNINGFor protection against the risk of electrical shock, always disconnect all cables from the wall outlet before ser

IMPORTANT INFORMATION 12 - 415Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage poi

13 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE13Troubleshooting and Routine MaintenanceTroubleshootingIf you can’t resolve a difficulty with your fa

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 2Error MessagesYou may occasionally encounter a difficulty with your machine or telephone line. If this

13 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCEThe memory capacity has been exceeded. Print the faxes stored in memory to delete them. Then try again

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 4Document Jams and Paper JamsDocument JamThe documents were not inserted or fed properly, or were too l

13 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCE2Press the OPEN button to open the top cover.3Pull the jammed paper toward the back from the paper tra

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 6Replacing the Print CartridgeWARNINGBe careful not to cut yourself on the sharp edges of the metal par