Brother MFC-9330CDW User Manual

Advanced User’s GuideMFC-9130CWMFC-9330CDWMFC-9340CDW Not all models are available in all countries.Version 0USA/CAN

Chapter 12Beeper volume 1When the beeper is on, the machine will make a sound when you press the Touchscreen or Touchpanel, make a mistake, or after y

www.brotherearth.comBrother International Corporation200 Crossing BoulevardP.O. Box 6911Bridgewater, NJ 08807-0911 USABrother International Corporatio

General Setup 31Automatic Daylight Saving Time 1You can set the machine to change automatically for Daylight Saving Time. It will set itself forward o

Chapter 14Sleep Time 1The Sleep Time setting can reduce power consumption. When the machine is in Sleep mode (Power Save mode) it acts as though it is

General Setup 51Touchscreen 1Setting the backlight brightness 1You can adjust the brightness of the Touchscreen LCD backlight. If you are having diffi

Chapter 16Dial Prefix 1The Dial Prefix setting will automatically dial a predefined number before every fax number you dial. For example: If your tele

722Secure Function Lock 2.02Secure Function Lock lets you restrict Public access to the following machine functions: Fax Tx (Fax Sending) Fax Rx (Fa

Chapter 28Before you begin to use Secure Function Lock 2.0 2You can configure the Secure Function Lock 2.0 settings using a web browser. Before config

Security features 92Setting up restricted users 2You can set up users with restrictions and a password. You can set up to 25 restricted users.You can

Chapter 210Turning Secure Function Lock on/off 2NOTEMake a careful note of the administrator password. If you enter the wrong password, the Touchscree

Security features 112Switching Users 2This setting allows you to switch between registered restricted users or Public mode when Secure Function Lock i

iUser’s Guides and where do I find them?Which Guide? What’s in it? Where is it?Product Safety GuideRead this Guide first. Read the Safety Instructions

Chapter 212Setting Lock 2Setting Lock lets you set a password to stop other people from accidentally changing your machine settings.Make a careful not

Security features 132Changing the Setting Lock administrator password 2a Press .b Press All Settings.c Swipe up or down, or press a or b to display Ge

Chapter 214Restricting dialing 2This feature is to prevent users from sending a fax or call to a wrong number by mistake. You can set the machine to r

1533Additional sending options3Sending faxes using multiple settings 3Before you send a fax, you can change any combination of these settings: 2-side

Chapter 316Changing a 2-sided fax layout (MFC-9340CDW) 3You must choose the 2-sided scanning format before you send a 2-sided fax. The format you choo

Sending a fax 173Contrast 3For most documents the default setting of Auto will give the best results. Auto automatically chooses the appropriate contr

Chapter 318Additional sending operations 3Sending a fax manually 3Manual transmission 3Manual transmission lets you hear the dialing, ringing and fax-

Sending a fax 193Dual access 3You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving fax

Chapter 320f Press Add Number.NOTEIf you downloaded Internet Fax:If you want to broadcast using an E-mail address, press , enter the E-mail address (

Sending a fax 213Real Time Transmission 3When you are sending a fax, the machine will scan the document into the memory before sending it. As soon as

ii1Visit us at http://solutions.brother.com/.Web Connect Guide This Guide provides information about how to configure and use your Brother machine to

Chapter 322Delayed Fax 3You can store up to 50 faxes in the memory to be sent within a twenty-four hour period.a Load your document.b Do one of the fo

Sending a fax 233Checking and canceling waiting jobs 3Check which jobs are still waiting in the memory to be sent. If there are no jobs, the Touchscre

Chapter 324Restoring all fax settings to the factory settings 3You can restore all the fax settings you have changed to the factory settings. These se

Sending a fax 253Electronic cover page 3This feature will not work unless you have programmed your Station ID (see Quick Setup Guide).You can automati

Chapter 326Send a cover page for the next fax 3If you want to send a cover page for the next fax, you can add the cover page.a Do one of the following

Sending a fax 273Destination Display 3When you send a fax, the machine displays the information from the Address Book or the number you dialed. You ca

Chapter 328Polling 3Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call

2944Memory Receive Options4Memory Receive lets you receive faxes while you are away from the machine.You can use only one Memory Receive option at a t

Chapter 430Paging 4When Paging is chosen, the machine dials the cell phone or pager number you programmed. This activates your cell phone or pager so

Receiving a fax 314Fax Storage 4The Fax Storage feature lets you store your received faxes in the machine’s memory. You can retrieve stored fax messag

iiiTable of Contents1 General Setup 1Memory storage...

Chapter 432The Touchscreen will ask you this question: Send Fax to PC?• If you press Yes, faxes in the memory will be sent to your computer before th

Receiving a fax 334Remote retrieval 4You can call your machine from any touch-tone telephone or fax machine and then use the remote access code and re

Chapter 434Remote fax commands 4Follow the commands in the table to access features when you are away from the machine. When you call the machine and

Receiving a fax 354Retrieving fax messages 4You can call your machine from any touch-tone telephone or fax machine and have your fax messages sent to

Chapter 436Additional receiving operations 4Printing a reduced incoming fax 4If you choose On, the machine reduces each page of an incoming fax to fit

Receiving a fax 374Setting the Fax Receive Stamp 4You can set the machine to print the received date and time at the top center of each received fax p

Chapter 438Setting the Print Density 4You can adjust the Print Density setting to make your printed pages darker or lighter.a Press .b Press All Setti

Receiving a fax 394Receiving faxes into memory when the paper tray is empty 4As soon as the paper tray becomes empty during fax reception, the Touchsc

Chapter 440Polling 4Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call

Receiving a fax 414Press Search in Address book. Enter the name and press OK. Press the name, and then number you want to add.k Repeat steps i and j

iv3 Sending a fax 15Additional sending options...15Sending faxes using

425Telephone line services5Tone or Pulse (Canada only) 5If you have a Pulse dialing service, but must send Tone signals (for example, for telephone ba

Dialing and storing numbers 435Converting telephone wall outlets 5There are three ways to convert to an RJ11 jack. The first two ways may require assi

Chapter 544Additional dialing operations 5Dialing access codes and credit card numbers 5Sometimes you may want to choose from several long-distance ca

Dialing and storing numbers 455Additional ways to store numbers 5Storing Address Book numbers from Outgoing Calls5You can store Address Book numbers f

Chapter 546j Do one of the following: To store another Group for broadcasting, repeat steps c - i. To finish storing Groups for broadcasting, press

Dialing and storing numbers 475Adding or deleting Group members 5a Press (Fax).b Press Address Book.c Press Edit.d Press Change.e Swipe up or down, o

486Fax reports 6Press on the Touchscreen to set up the Transmission Verification Report and the Journal Period.Transmission Verification Report 6You

Printing reports 496l Swipe up or down, or press a or b display Every Monday, Every Tuesday, Every Wednesday, Every Thursday, Every Friday, Every Satu

Chapter 650How to print a report 6a Press .b Press All Settings.c Swipe up or down, or press a or b to display Print Reports.d Press Print Reports.e S

5177Copy settings 7You can change the copy settings for the next copy.These settings are temporary. The machine returns to its default settings one mi

v5 Dialing and storing numbers 42Telephone line services...42Tone

Chapter 752Enlarging or reducing copies 7To enlarge or reduce the next copy follow these steps:a Load your document.b Press (Copy).c Enter the number

Making copies 5372-sided Copying (MFC-9330CDW and MFC-9340CDW) 7You must choose a 2-sided copy layout from the following options before you can start

Chapter 754Landscape 2–sidedi2–sided  1–sidedi2–sided Long Edge Flip  2–sidedi1–sided Long Edge Flip  1–sidedi2–sided Short Edge Flip  2–sidedi1–

Making copies 557Adjusting Density and Contrast 7Density 7Adjust the copy density to make copies darker or lighter.a Load your document.b Press (Co

Chapter 756Sorting copies 7You can sort multiple copies. Pages will be sorted in the order 1 2 3, 1 2 3, 1 2 3, and so on.a Load your document.b Press

Making copies 577If you are using the scanner glass, go to step k.k After the machine scans the page, press Scan to scan the next page.l Place the nex

Chapter 7582 in 1 ID Copy 7You can copy both sides of your identification card onto one page, keeping the original card size.NOTEYou can copy an ident

Making copies 597Adjusting the Color Saturation 7You can change the default setting for color saturation.a Load your document.b Press (Copy).c Ente

Chapter 760f Select 2in1(P), 2in1(L), 4in1(P) or 4in1(L) in Page Layout (see Making N in 1 copies (page layout) on page 56).g Swipe up or down, or pre

Making copies 617Saving copy options as a Shortcut 7You can store the copy options you use most often by saving them as a Shortcut.a Press (Copy).b

viA Routine maintenance 62Cleaning and checking the machine...62Cleaning the outside

62ACleaning and checking the machineAClean the outside and inside of the machine regularly with a dry, lint-free cloth. When you replace the toner car

Routine maintenance 63ACleaning the outside of the machine AIMPORTANTDO NOT use any type of liquid cleaners (including ethanol). Clean the Touchscreen

64f Wipe the inside and the outside of the paper tray with a dry, lint-free cloth to remove dust. g Re-load the paper and put the paper tray firmly ba

Routine maintenance 65Ac Wipe the windows of all four LED heads (1) with a dry, lint-free cloth. Be careful not to touch the windows of the LED heads

66c Lift the document cover (1).Clean the white plastic surface (2) and scanner glass (3) underneath it with a soft lint-free cloth moistened with wat

Routine maintenance 67ACleaning the corona wires AIf you have print quality problems or the Touchscreen shows Drum !, clean the corona wires as follow

68IMPORTANT• We recommend that you place the toner cartridge and drum unit assembly on a clean, flat surface with disposable paper underneath it in ca

Routine maintenance 69Ad Slide the toner cartridge and drum unit assembly into the machine. Make sure you match the toner cartridge color to the same

70Cleaning the drum unit AIf your printout has black or white dots or other repeating marks at 3.7 in. (94 mm) intervals, the drum may have foreign ma

Routine maintenance 71AWARNING HOT SURFACEAfter you have just used the machine, some internal parts of the machine will be extremely hot. Wait for th

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72m Push down the green lock lever and take the toner cartridge out of the drum unit. IMPORTANT• Handle the toner cartridge carefully. If toner scatte

Routine maintenance 73An Turn the drum unit as shown in the illustration. Make sure the drum unit gear (1) is on the left side. o Read the following i

74q Turn the edge of the drum unit toward you by hand while looking at the surface of the suspected area. NOTEDO NOT touch the drum’s surface. To avoi

Routine maintenance 75Au Slide each toner cartridge and drum assembly into the machine. Make sure you match the toner cartridge color to the same colo

76Cleaning the paper pick-up rollers ACleaning the paper pick-up roller periodically may prevent paper jams by insuring the proper feeding of paper.If

Routine maintenance 77ACalibration AThe output density for each color may vary depending on the machine’s environment, such as temperature and humidit

78Auto Registration AIf solid areas of color or images have cyan, magenta or yellow fringes, you can use the auto-registration feature to correct the

Routine maintenance 79APrinting the test print AYou can print a Test Print page to check your print quality.a Press .b Press Test Print.c The Touchsce

80Checking the remaining life of toner cartridges AYou can see the approximate remaining life of the toner cartridges.a Press .b Press Toner Life.The

Routine maintenance 81AReplacing periodic maintenance parts AThe periodic maintenance parts will need to be replaced regularly to maintain the print q

111NOTEMost of the illustrations in this User’s Guide show the MFC-9340CDW. Memory storage 1Your menu settings are stored permanently, and in the even

82Packing and shipping the machine AWARNING This machine is heavy and weighs more than 44.1 lb (20.0 kg). To prevent possible injuries, at least two p

Routine maintenance 83Ad Wrap the machine in a plastic bag, then place it on the bottom packing material (1). e Place the packing material (2) marked

84BThis is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchase

Glossary 85BContrastSetting to compensate for dark or light documents, by making faxes or copies of dark documents lighter and light documents darker.

86OCR (optical character recognition)Nuance™ PaperPort™ 12SE or Presto! PageManager software application converts an image of text to text you can edi

Glossary 87BTransmissionThe process of sending faxes over the telephone lines from your machine to the receiving fax machine.Transmission Verification

88Numerics2-sided copy ...53AAddress Bookaccess codes and credit card numbers ...

89CFFax codeschanging ...33remote access code ...33Fax forwardingchanging remo

90PPage layout (N in 1) ...56Paging .....30programming your cell numbe

91CTTAD (telephone answering device), external ..............43with two-line jack .........