Brother MFC-J625DW User's Guide Page 1

BASIC USER’S GUIDEMFC-J625DW Version 0UK/IRE/GEN

Chapter 12NoteIf the Brother screen does not appear automatically, go to My Computer (Computer), double-click the CD-ROM icon, and then double-click s

92Fax(Continued)Setup Receive(Continued)Fax Detec t On*OffReceives fax messages automatically when you answer a call and hear fax tones.35Remote Co de

Menu and features93CFax(Continued)Report SettingXMIT Repor t OnOn+ImageOff*Off+ImageChoose the initial setup for Transmission Verification Report.30Jo

94Network menu CLevel1 Level2 Level3 Options Descriptions PageNetwork TCP/IP BOOT Meth od Auto*StaticRARPBOOTPDHCPChooses the BOOT method that best su

Menu and features95CNetwork(Continued)WPS w/PIN Code— — You can easily configure your wireless network settings using WPS with a PIN code.See .WLAN St

96Menu (continued) CLevel1 Level2 Level3 Options Descriptions PagePrint Rep orts XMIT Verify — — Prints these lists and reports.See .Quick Dial — Alph

Menu and features97CInitial Se tup(Continued)Reset Network — Resets the print server back to its factory default settings, such as the password and IP

98FAX ( ) CLevel1 Level2 Level3 Options Descriptions PageHistory Outgoing Send a fax — You can choose a number from the Outgoing Call history and then

Menu and features99COptions(Continued)Batch T X — OnOff*Combines delayed faxes to the same fax number at the same time of day into one transmission.Se

100Options(Continued)Set New Default—Fax ResolutionContrastReal Time TXGlass ScanSizeYou can save your fax settings.See .Factory Reset — — You can res

Menu and features101CSCAN ( ) CLevel1 Option1 Option2 Option3 Descriptions PageScan to File — — — You can scan a monochrome or a colour document into

General information31Accessing Brother Support (Windows®) 1You can find all the contacts you will need, such as Web support (Brother Solutions Center)

102Scan to email — — — You can scan a monochrome or a colour document into your E-mail application.See .Scan to OCR(Available after Presto! PageManage

Menu and features103CCOPY ( ) CLevel1 Level2 Level3 Options Descriptions PageMono Start — — — Lets you make a monochrome copy.47Colour Sta rt — — — Le

104Options(Continued)Density — Adjusts the density of copies.See .Stack/Sort — Stack*SortYou can choose to stack or sort multiple copies.Page L ayout

Menu and features105CPHOTO ( ) CLevel1 Level2 Level3 Options Descriptions PageView Photo s OK Start — You can print your chosen photos.52Options For d

106Options (for PHOTO) COption1 Option2 Option3 Option4 Descriptions PagePrint Qua lity(Not available for DPOF printing.)NormalPhoto*— — Choose the pr

Menu and features107CColor Enha nce OnOff*White Balance Adjusts the hue of the white areas.See .Sharpness Enhances the detail of the image.Color Densi

108Options (for Index Sheet) CSet New DefaultPrint QualityPaper TypePaper SizeBrightnessContrastColor EnhanceCroppingBorderlessDate Print— — You can s

Menu and features109CSpeedDial CHistory CLevel1 Level2 Level3 Options Descriptions PageSpeedDial Send a fax — — You can dial by pressing only a few ke

110Ink CLevel1 Level2 Level3 Options Descriptions PageInk Test Print — Print QualityAlignmentLets you check the print quality or alignment.61Cleaning

Menu and features111CEntering Text CWhen you are setting certain menu selections, you may need to enter text into the machine. Press to cycle between

Chapter 14Control panel overview 1 1 Mode keys: FAXLets you access the FAX mode. SCANLets you access the SCAN mode. COPYLets you access the COPY

112DGeneral DNoteThis chapter provides a summary of the machines’ specifications. For additional specifications visit http://www.brother.com/ for deta

Specifications113D1Noise depends on printing conditions.2Office equipment with LWAd>6.30 B(A) is not suitable for use in room where people do prima

114Print media D1For glossy paper or transparencies, remove printed pages from the output paper tray immediately after they exit the machine to avoid

Specifications115DFax D1“Pages” refers to the “ITU-T Test Chart #1” (a typical business letter, Standard resolution, MMR code). Specifications and pri

116Copy DColour/Monochrome Yes/YesCopy Width Max. 210 mmMultiple Copies Stacks/Sorts up to 99 pagesEnlarge/Reduce 25% to 400% (in increments of 1%)Res

Specifications117DPhotoCapture Center™ D1Memory cards, adapters and USB Flash memory drive are not included.2USB 2.0 StandardUSB Mass Storage standard

118PictBridge DScanner D1Windows® XP in this User’s Guide includes Windows® XP Home Edition, Windows® XP Professional, and Windows® XP Professional x6

Specifications119DPrinter D1When the Borderless feature is set to On.2See Paper type and size for each operation uu page 23.3When printing on A4 size

120Computer requirements DSUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONSComputer Platform & Operating System VersionSupported PC Software Func

Specifications121DConsumable items DInk The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print he

General information51 4 Stop/ExitStops an operation or exits the menu.5Dial PadUse these keys to dial telephone and fax numbers and as a keyboard for

122Network (LAN) DNoteFor more information about the Network specifications uuNetwork User’s Guide 1See the Computer Requirements chart on page 120.2I

Index123EEAADF (automatic document feeder) ...25Answering machine (TAD) ...38connecting ...

124FFavourite Settings ...8changing ...9deleting ...

125EOOn-screen programming ...88Outgoing CallAdd to Speed Dial ...44Delete ...

126TTAD (telephone answering device), external ... 32, 38connecting ...

Visit us on the World Wide Webhttp://www.brother.com/This machine is approved for use in the country of purchase only. Local Brother companies or thei

Chapter 16LCD screen indications 1The LCD shows the current machine status when the machine is idle. 1 MenuLets you access the main menu.2 InkLets you

General information71Basic Operations 1To operate the Touchscreen, use your finger to press the Menu or option button directly on the Touchscreen. To

Chapter 18Favourite Settings 1You can register the fax, copy and scan settings you use most often by setting them as your Favourite Settings. Later yo

General information91Changing Favourite Settings 1You can change the settings registered to a Favourite.a Press Menu.b Press s or t to display Favorit

Chapter 110Volume Settings 1Ring Volume 1You can choose a range of ring volume levels, from High to Off. The machine will keep your new default settin

General information111LCD display 1Setting the backlight brightness 1If you are having difficulty reading the LCD, try changing the brightness setting

If you need to call Customer ServicePlease complete the following information for future reference:Model Number: MFC-J625DWSerial Number:1

122Loading paper and other print media2NoteTo print on Photo (10  15 cm) or Photo L (89  127 mm) paper, you must use the photo paper tray. (See Load

Loading paper132d Fan the stack of paper well to avoid paper jams and misfeeds. NoteAlways make sure that the paper is not curled or wrinkled. e Gentl

Chapter 214h Slowly push the paper tray completely into the machine. i While holding the paper tray in place, pull out the paper support (1) until it

Loading paper152Loading envelopes and postcards 2a Before loading, press the corners and sides of envelopes or postcards to make them as flat as possi

Chapter 216If you have problems printing on envelopes with the flap on the short edge, try the following:2a Open the envelope flap.b Put the envelope

Loading paper172b Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size. c Put the photo paper into the photo pap

Chapter 218d When you have finished printing photos return the photo paper tray to the Normal printing position. If you do not, you will get a No Pape

Loading paper192Printable area 2The printable area depends on the settings in the application you are using. The figures below show the unprintable ar

Chapter 220Paper settings 2Paper Type 2To get the best print quality, set the machine for the type of paper you are using.a Press Menu.b Press s or t

Loading paper212Acceptable paper and other print media2The print quality can be affected by the type of paper you use in the machine.To get the best p

iUser's Guides and where do I find it?1Visit us at http://solutions.brother.com/.Which manual? What's in it? Where is it?Product Safety Guid

Chapter 222Handling and using print media 2 Store paper in its original packaging and keep it sealed. Keep the paper flat and away from moisture, dir

Loading paper232Choosing the right print media 2Paper type and size for each operation 2Paper Type Paper Size UsageFax CopyPhoto CapturePrinterCut She

Chapter 224Paper weight, thickness and capacity 21Up to 100 sheets of 80 g/m2paper.2For Photo 10  15 cm paper and Photo L 89  127 mm paper, use the

2533How to load documents3You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.Using the ADF

Chapter 326IMPORTANTDO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam. d After using the ADF, fold down the ADF Docum

Loading documents273IMPORTANTIf you are scanning a book or thick document, DO NOT slam the cover down or press on it. Unscannable area 3The scannable

284How to send a fax 4The following steps show how to send a fax.a When you want to send a fax or change the settings for sending or receiving faxes,

Sending a fax294c You can change the following fax sending settings. Press FAX and then press Options. Press s or t to scroll through the fax settings

Chapter 430Stop faxing 4To stop faxing, press Stop/Exit.Setting scanner glass size for faxing 4When documents are Letter size, you need to set Scan Si

Sending a fax314h Press Stop/Exit.Note• If you choose On+Image or Off+Image the image will only appear on the Transmission Verification Report if Real

iiTable of Contents (BASIC USER’S GUIDE)1 General information 1Using the documentation ...

325Receive Modes 5You must choose a receive mode depending on the external devices and telephone services you have on your line.Choose the Receive Mod

Receiving a fax335Using Receive Modes 5Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before us

Chapter 534Receive Mode settings 5Ring Delay 5The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode.

Receiving a fax355Fax Detect 5If Fax Detect is On: 5The machine receives a fax call automatically, even if you answer the call. When you see Receiving

366Voice operations 6Fax/Tel mode 6When the machine is in Fax/Tel mode, it will use the F/T Ring (fast double-ring) to alert you to pick up a voice ca

Telephone and external devices376Telephone services 6Your machine supports the Caller ID subscriber telephone service that some telephone companies of

Chapter 638Connecting an external TAD (telephone answering device)6You may choose to connect an external answering device. However, when you have an e

Telephone and external devices396Multi-line connections (PBX) 6We suggest you ask the company who installed your PBX to connect your machine. If you h

Chapter 640Operation from external and extension telephones 6If you answer a fax call on an extension or an external telephone, you can make your mach

Telephone and external devices416Inadvisable connection of extension sockets (Fig. 1.) 61 Extension socket2 Master socket3 Incoming lineRecommended c

iii4 Sending a fax 28How to send a fax ... 28Stop faxing.

Chapter 642Changing the remote codes 6If you want to use Remote Activation, you have to turn on the remote codes. The preset Remote Activation Code is

4377How to dial 7Manual dialling 7Press all of the digits of the fax or telephone number. Speed Dialling 7a Press SpeedDial.You can also choose SpeedD

Chapter 744Additional Dialling Operations7Outgoing Call history 7The last 30 numbers you sent a fax to will be stored in the outgoing call history. Yo

Dialling and storing numbers457Storing numbers 7You can set up your machine to do the following types of easy dialling: Speed Dial and Groups for broa

Chapter 746Changing Speed Dial names or numbers 7You can change a Speed Dial name or number that has already been stored.a Press SpeedDial.b Press Alp

4788How to copy 8The following steps show the basic copy operation.a Make sure you are in copy mode, press (COPY).  The LCD shows: 1 No. of CopiesYou

Chapter 848Paper Options 8Paper Type 8If you are copying on a special type of paper, set the machine for the type of paper you are using to get the be

4999PhotoCapture Center™ operations (PHOTO mode)9Even if your machine is not connected to your computer, you can print photos directly from digital ca

Chapter 950Getting started 9Firmly put a memory card or USB Flash memory drive into the correct slot. 1 USB Flash memory drive IMPORTANTThe USB direct

Printing photos from a memory card or USB Flash memory drive519IMPORTANTDO NOT insert a Memory Stick Duo™ into the lower SD slot, this may cause damag

iv7 Dialling and storing numbers 43How to dial ...

Chapter 952Print Images 9View Photos 9You can preview your photos on the LCD before you print them. If your photos are large files there may be a dela

Printing photos from a memory card or USB Flash memory drive539How to scan to a memory card or USB Flash memory drive9You can scan monochrome and colo

5410Printing a document 10The machine can receive data from your computer and print it. To print from a computer, you must install the printer driver.

551111Scanning a document 11There are several ways to scan documents. You can use the SCAN key on the machine or the scanner drivers on your computer.

Chapter 1156Scanning using a scanner driver11uuSoftware User’s Guide: Scanning a document using the TWAIN driver (Windows®)uuSoftware User’s Guide: Sc

57AAReplacing the ink cartridgesAYour machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each

58b Press the lock release lever as shown to release the cartridge indicated on the LCD. Remove the cartridge from the machine. c Open the new ink ca

Routine maintenance59Af Gently push the back of the ink cartridge marked “PUSH” until it clicks, and then close the ink cartridge cover. g The machine

60Cleaning and checking the machineACleaning the scanner glass Aa Unplug the machine from the electrical socket.b Lift the document cover (1). Clean t

Routine maintenance61ACleaning the print head ATo maintain good print quality, the machine will automatically clean the print head when needed. You ca

vB Troubleshooting 63Error and Maintenance messages... 63Error animations display

62i After the cleaning procedure is finished, press Start.The machine starts printing the Print Quality Check Sheet again and repeat the procedure fro

63BBError and Maintenance messages BAs with any sophisticated office product, errors may occur and consumable items may need to be replaced. If this h

64Error Message Cause ActionB&W Print OnlyReplace InkOne or more of the colour ink cartridges have reached the end of their life.You can use the m

Troubleshooting65BCannot Detect You installed a new ink cartridge too quickly and the machine did not detect it.Take out the new ink cartridge and re-

66Ink Absorber Full The ink absorber box or flushing box is full. These components are periodic maintenance items that may require replacement after a

Troubleshooting67BMedia Error The memory card is either corrupted, incorrectly formatted, or there is a problem with the memory card.Put the card firm

68No Paper Fed The Photo Paper Tray is in the Photo printing position.Verify that the Photo Paper Tray is in the Normal printing position. (See step d

Troubleshooting69BOut of Memory The machine's memory is full. If a copy operation is in processPress Stop/Exit and wait until the other operation

70Unable to CleanXXUnable to Init.XXUnable to PrintXXUnable to ScanXXThe machine has a mechanical problem.—OR—A foreign object such as a paper clip or

Troubleshooting71BError animations display BError animations display step-by-step instructions when paper gets jammed. You can read the steps at your

viTable of Contents (ADVANCED USER’S GUIDE)The Advanced User’s Guide explains the following features and operations.You can view the Advanced User’s G

72Transferring the Fax Journal report to another fax machineBIf you have not set up your Station ID, you cannot enter fax transfer mode. (uuQuick Setu

Troubleshooting73BDocument is jammed inside the ADF unitBa Take out any paper from the ADF that is not jammed.b Lift the document cover.c Pull the jam

74c Pull the two green levers inside the machine to release the jammed paper. d Pull out the jammed paper (1). e Lift the Jam Clear Flap, and remove

Troubleshooting75Bb Open the Jam Clear Cover (1) at the back of the machine. c Pull the jammed paper out of the machine. d Close the Jam Clear Cover.

76c Pull the two green levers inside the machine to release the jammed paper. d Pull out the jammed paper (1). e Lift the Jam Clear Flap, and remove t

Troubleshooting77Bi Using both hands, use the plastic tabs on both sides of the machine to lift the scanner cover (1) to the open position. Move the p

78k Push the two green levers back to the original positions. l Push the paper tray firmly back into the machine.m While holding the paper tray in pla

Troubleshooting79BTroubleshooting BIf you think there is a problem with your machine, check the chart below and follow the troubleshooting tips.Most

80White horizontal lines appear in text or graphics.Clean the print head. (See Cleaning the print head uu page 61.)Make sure you are using Brother Ori

Troubleshooting81BColour Enhancement is not working correctly.If the image data is not full colour in your application (such as 256 colour), Colour En

111Using the documentation1Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and

82Telephone Line or ConnectionsDifficulty SuggestionsDialling does not work. (No dial tone)Make sure the machine is plugged in and turned on.Check the

Troubleshooting83BHandling Incoming CallsDifficulty SuggestionsThe machine “hears” a voice as a CNG Tone.If Fax Detect is set to On, your machine is m

84Software DifficultiesDifficulty SuggestionsCannot install software or print.(Windows® users only) Run the Repair MFL-Pro Suite program on the CD-ROM

Troubleshooting85BThe network scanning feature does not work.(Windows® users)It is necessary to configure the third-party Security/Firewall Software t

86Dial Tone detection BWhen you send a fax automatically, by default your machine will wait for a fixed amount of time before it starts to dial the nu

Troubleshooting87BMachine Information BChecking the serial number BYou can see the machine’s serial number on the LCD.a Press Menu.b Press s or t to d

88COn-screen programmingCYour machine is designed to be easy to operate with LCD on-screen programming using the menu buttons on the Touchscreen. User

Menu and features89CMenu table CThe menu table will help you understand the menu selections and options that are found in the machine's programs.

90General S etup Ink Test Print Print QualityAlignmentLets you check the print quality or alignment.61Cleaning BlackColorAllLets you clean the print h

Menu and features91CGeneral Se tup(Continued)LCD Set tings LCD C ontrast Adjust the contrast of the LCD.See .Backlight Light*MedDarkYou can adjust the