Brother MFC-440CW User's Guide download pdf (Page 68)

Chapter 7

56

Recording outgoing message

(OGM) on an external TAD 7

Timing is important in recording this message.

The message sets up the ways to handle both

manual and automatic fax reception.

a Record 5 seconds of silence at the

beginning of your message. (This allows

your machine time to listen for the fax

CNG tones of automatic transmissions

before they stop.)

b Limit your speaking to 20 seconds.

Note

We recommend beginning your OGM with

an initial 5-second silence because the

machine cannot hear fax tones over a

resonant or loud voice. You may try

omitting this pause, but if your machine

has trouble receiving, then you must re-

record the OGM to include it.

Multi-line connections (PBX) 7

We suggest you ask the company who

installed your PBX to connect your machine.

If you have a multi line system we suggest

you ask the installer to connect the unit to the

last line on the system. This prevents the

machine being activated each time the

system receives telephone calls. If all

incoming calls will be answered by a

switchboard operator we recommend that

you set the Receive Mode to Manual.

We cannot guarantee that your machine will

operate properly under all circumstances

when connected to a PBX. Any difficulties

with sending or receiving faxes should be

reported first to the company who handles

your PBX.

Note

Make sure the Phone Line Type is set to

PBX. (See Setting the Phone Line Type

on page 53.)

External and extension

phones 7

Connecting an external or

extension telephone 7

You can connect a separate telephone to

your machine as shown in the diagram below.

1 Extension telephone

2 External telephone

When you are using an external or extension

phone, the LCD shows Telephone

(MFC-440CN only) or Ext. Tel in Use

(MFC-660CN and MFC-845CW only).

Operation from extension

telephones 7

If you answer a fax call on an extension or an

external telephone plugged into the correct

socket on the machine, you can make your

machine take the call by using the Fax

Receive Code. When you press the Fax

Receive Code l 51, the machine starts to

receive the fax.

If the machine answers a voice call and

pseudo/double-rings for you to take over, use

the Telephone Answer Code #51 to take the

call at an extension phone. (See F/T Ring

Time (Fax/Tel mode only) on page 47.)

If you answer a call and no one is on

the line: 7

You should assume that you're receiving a

manual fax.

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