Brother MFC MFC-5440CN User's Guide

MFC-5440CNMFC-5840CNUSER’S GUIDEVersion B

viiiGeneral Setup...2-4Setting the Mode Timer ...

MAKING COPIES 8 - 9Setting paper type (MFC-5840CN only)If copying on paper other than plain paper, select the type of paper that you are using to ge

8 - 10 MAKING COPIES5Press ▲ or ▼ to select the size of paper you are using (Letter, Legal, A4, A5 or 10(W) x 15(H)cm).Press Menu/Set.6Press Mono St

MAKING COPIES 8 - 115Press ▲ to increase the contrast.—OR—Press ▼ to decrease the contrast.Press Menu/Set.6Press Mono Start or Colour Start.Sorting

8 - 12 MAKING COPIES1Press (Copy) to illuminate it in green.2Load your document.3Use the dial pad to enter the number of copies you want (up to 99)

MAKING COPIES 8 - 13If you are copying from the ADF, insert the document face up in the direction shown below.2 in 1 (P)4 in 1 (P)2 in 1 (L)(P)(L)4

8 - 14 MAKING COPIESIf you are copying from the scanner glass, place the document face down in the direction shown below.2 in 1 (P)4 in 1 (P)Poster

MAKING COPIES 8 - 15Changing the default copy settingsYou can save the copy settings you use most often by setting them as default. These settings w

8 - 16 MAKING COPIESAdjusting colour saturation1Press Menu/Set, 3, 4.2Press ▲ or ▼ to select Red, Green or Blue.Press Menu/Set.3Press ▲ to increase

MAKING COPIES 8 - 17Legal limitationsColour reproductions of certain documents are illegal and may result in either criminal or civil liability. Thi

9 - 1 WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY)9IntroductionEven if your MFC is not connected to your computer, you can print photos directly f

ixSetup for Polled Transmit with Secure Code (Not available for colour faxes)...3-15TX Lock ...

WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY) 9 - 2PhotoCapture Center™ requirementsTo avoid error conditions, please remember: The DPOF file on th

9 - 3 WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY)Getting startedFirmly insert the card into the appropriate slot.PhotoCapture key indications: Ph

WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY) 9 - 4The steps below give a brief outline of the Direct Printing feature. Please see the remaining pa

9 - 5 WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY)Printing the Index (Thumbnails)The PhotoCapture Center™ assigns numbers for images (such as No.1

WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY) 9 - 6Printing imagesBefore you can print an individual image, you have to know the image number.1Make

9 - 7 WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY)Paper Type & Paper Size5Press ▲ or ▼ to select the type of paper you are using, Letter Gloss

WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY) 9 - 8DPOF printingDPOF stands for Digital Print Order Format.Major Digital Camera manufacturers (Cano

9 - 9 WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY)Changing the default settingsYou can save the PhotoCapture Center™ settings you use most often b

WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY) 9 - 10Adjusting brightness1Press Menu/Set, 4, 3.2Press ▲ to make a lighter print.—OR—Press ▼ to make

9 - 11 WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY)3Press ▲ or ▼ to select White Balance, Sharpness or Color Density.Press Menu/Set.4Press ▲ or ▼

xRemote Retrieval...6-5Using your Remote Access Code...6-5Remot

WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY) 9 - 12CroppingIf your photo is too long or wide to fit the available space on your selected layout, p

9 - 13 WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY)Understanding the Error MessagesOnce you are familiar with the types of errors that can occur w

WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY) 9 - 14Using PhotoCapture Center™ from your PCYou can access the media card that is in the media drive

10 - 1 IMPORTANT INFORMATION10For your safetyTo ensure safe operation the supplied three-pin plug must be inserted only into a standard three-pin el

IMPORTANT INFORMATION 10 - 2Important safety instructions1Read all of these instructions.2Save them for later reference.3Follow all warnings and ins

10 - 3 IMPORTANT INFORMATION11Do not place anything in front of the MFC that will block received faxes. Do not place anything in the path of receive

IMPORTANT INFORMATION 10 - 4TrademarksThe Brother logo is a registered trademark of Brother Industries, Ltd.Brother is a registered trademark of Bro

11 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE11 TroubleshootingError messagesAs with any sophisticated office product, errors may occur. If this ha

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 2Document Jam The document scanned from ADF was longer than about 90 cm.See Using the automatic docume

11 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCE(For MFC-5440CN)No Paper Fed(For MFC-5840CN)No Paper Fed #1No Paper Fed #2The MFC is out of paper. Add

xiDPOF printing...9-8Changing the default settings... 9-9I

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 4Unable to ChangeUnable to CleanUnable to Init.Unable to PrintUnable to ScanThe MFC has a mechanical pr

11 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCEDocument jamsIf the document is jammed, follow the steps below.Document is jammed in the top of the AD

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 6Printer jam or paper jamRemove the jammed paper depending on where it is jammed in the MFC.Paper is ja

11 - 7 TROUBLESHOOTING AND ROUTINE MAINTENANCEPaper is jammed inside the MFC1Remove the Jam Clear Cover. Pull the jammed paper out of the MFC.2Re-in

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 84Remove the jammed paper.5Lift the scanner cover to release the lock. Gently push the scanner cover su

11 - 9 TROUBLESHOOTING AND ROUTINE MAINTENANCEIf you are having difficulty with your MFCIf you think there is a problem with your MFC, check the cha

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 10Printing (Continued)Printing appears dirty or ink seems to run.Make sure you are using the proper typ

11 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCEPhone Line or ConnectionsDialling does not work. (No dial tone)Check the MFC is plugged in.Check for

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 12Handling Incoming CallsMFC ‘Hears’ Voice as CNG Tone.If your MFC is set to Fax Detect On, it is more

11 - 13 TROUBLESHOOTING AND ROUTINE MAINTENANCEPhotoCapture Center™ Difficulties (MFC-5840CN only)Removable Disk does not work properly.a)Have you i

xiiAAppendix A ... A-1Telephone services...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 14CompatibilityIf you are having difficulty sending or receiving a fax due to possible interference on

11 - 15 TROUBLESHOOTING AND ROUTINE MAINTENANCEHow to improve print qualityCleaning the print headTo ensure good print quality, the MFC will regular

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 16Checking the print qualityIf faded or streaked colours and text appear on your output, some of the no

11 - 17 TROUBLESHOOTING AND ROUTINE MAINTENANCE8Press 2 (No) for Black or three colours with a problem.The LCD shows:Press 1 (Yes).The MFC will star

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 18Checking the printing alignmentYou should rarely need to adjust the printing alignment however, if af

11 - 19 TROUBLESHOOTING AND ROUTINE MAINTENANCEChecking the ink volumeYou can check the ink that is left in the cartridge.1Press Ink Management.2Pre

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 20Packing and shipping the MFCWhenever you transport the MFC, use the packing materials that came with

11 - 21 TROUBLESHOOTING AND ROUTINE MAINTENANCE3Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 228Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridge

11 - 23 TROUBLESHOOTING AND ROUTINE MAINTENANCERoutine maintenanceCleaning the scannerLift the document cover. Clean the scanner glass with isopropy

xiiiScanner ...S-7Printer ...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 24Cleaning the MFC printer platen Be careful not to touch the paper feed star wheels or encoder film. B

11 - 25 TROUBLESHOOTING AND ROUTINE MAINTENANCEReplacing the ink cartridgesYour MFC is equipped with an ink dot counter. The ink dot counter automat

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 264Remove the cartridge covers.5Each colour has its own correct position. Keep the ink cartridge in an

11 - 27 TROUBLESHOOTING AND ROUTINE MAINTENANCE7If you replaced an ink cartridge while Near Empty was displayed on the LCD, the LCD may ask you to v

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 28Caution Do not remove ink cartridges if you do not need to replace them. If you do so, it may reduce

A - 1 APPENDIX AATelephone servicesBT Call Sign (For U.K. Only)This MFC feature lets you use the BT Call Sign subscriber service which allows you to

APPENDIX A A - 2Advanced receiving operationsOperation from extension telephonesIf you answer a fax call on an extension telephone, or an external t

A - 3 APPENDIX AUsing a cordless external handsetIf the base unit of your cordless telephone is connected (see page A-4) and you typically carry the

APPENDIX A A - 4Connecting an external device to your MFCConnecting an external telephoneYou can connect a separate telephone as shown in the diagra

A - 5 APPENDIX AConnecting an external telephone answering device (TAD)SequenceYou may choose to connect an additional answering device. However, wh

INTRODUCTION 1 - 11Using this GuideThank you for buying a Brother Multi-Function Center (MFC). Your MFC is simple to use, with LCD screen instructio

APPENDIX A A - 6When you are using a TAD, the LCD shows Telephone.Do not connect a TAD elsewhere on the same phone line.TADTAD

A - 7 APPENDIX AConnectionsThe external TAD must be connected as shown above.1Set your external TAD to one or two rings. (The MFC’s Ring Delay setti

APPENDIX A A - 8Using extension telephones (For U.K. only)It may be that your premises are already wired with parallel extension telephones, or you

A - 9 APPENDIX AThese phones are now connected as external devices as per page A-4, because they are connected to the fax machine via the T-connecto

APPENDIX A A - 10Multi-line connections (PBX)Most offices use a central telephone system. While it is often relatively simple to connect the MFC to

B - 1 APPENDIX BBOn-screen programmingYour MFC is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly

APPENDIX B B - 2Navigation keysYou can access the menu mode by pressing Menu/Set.When you enter the menu, the LCD scrolls.Press 1 for General Setup

B - 3 APPENDIX BMain Menu Submenu Menu SelectionsOptions Descriptions Page1.General Setup1.Mode Timer— 5 Mins2 Mins1 Min30 Secs0 SecOffSets the time

APPENDIX B B - 41.General Setup(Continued)6.P.Save Setting—Fax Receive:OnFax Receive:OffCustomizes the Power Save key not to receive fax in power sa

B - 5 APPENDIX B2.Fax(Continued)2.Setup Send(In Fax mode only)1.Contrast AutoLightDarkChanges the lightness or darkness of faxes you send.3-62.Fax R

1 - 2 INTRODUCTIONControl panel overviewMFC-5440CN MFC-5840CN3 4 5 6 71 211 10 9 811123 4 5 6 71 210 9 8

APPENDIX B B - 62.Fax(Continued)4.Report Setting1.XMIT ReportOnOn+ImageOffOff+ImageInitial setup for Transmission Verification Report and Journal Re

B - 7 APPENDIX B3.Copy 1.Quality— BestNormalFastSelects the Copy resolution for your type of document.8-152.Brightness—- +- +- +- +- +Adjusts t

APPENDIX B B - 84.PhotoCapture(MFC-5840CN only)1.Print Quality— NormalPhotoSelects the print quality.9-92.Paper & Size—Letter Glossy10x15cm Glos

B - 9 APPENDIX B4.PhotoCapture(MFC-5840CN only)(Continued)6.Cropping—OnOffCrops the image around the margin to fit the paper size or print size. Tur

APPENDIX B B - 104.LAN(MFC-5440CN)5.LAN(MFC-5840CN)(Continued)1.Setup TCP/IP(Continued)6.WINS ConfigAutoStaticYou can choose the WINS configuration

B - 11 APPENDIX B0.Initial Setup1.Receive Mode—Fax OnlyFax/TelExternal TADManualYou can choose the receive mode that best suits your needs.4-14-22.D

APPENDIX B B - 12Entering TextWhen you are setting certain menu selections, such as the Station ID, you may need to type text into the MFC. Most num

B - 13 APPENDIX BSpecial characters and symbols Press , # or 0, and then press or to move the cursor under the special character or symbol you w

GLOSSARY G - 1GADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically.Auto Reduction R

G - 2 GLOSSARYCommunication error (or Comm. Error) An error during fax sending or receiving, usually caused by line noise or static.Compatibility g

INTRODUCTION 1 - 31Fax and Telephone keys:Tel/RThis key is used to have a telephone conversation after picking up the external handset in F/T pseudo

GLOSSARY G - 3Fax/Tel You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD).Fine reso

G - 4 GLOSSARYPhoto resolution A resolution setting that uses varying shades of gray for the best representation of photographs.Polling The proces

GLOSSARY G - 5Station ID The stored information that appears on the top of faxed pages. It includes the sender’s name and fax number.Super Fine res

S - 1 SPECIFICATIONSSProduct descriptionGeneralSpecificationsMemory Capacity 16 MB Automatic Document Feeder (ADF) Up to 35 pagesTemperature: 20°C -

SPECIFICATIONS S - 2Dimensions (MFC-5440CN) (MFC-5840CN)Weight 8.0 kg (MFC-5440CN)9.9 kg (MFC-5840CN)Noise Operating: 42.5 to 51 dB** It depends on

S - 3 SPECIFICATIONSPrint mediaPaper Input Paper Tray Paper type:Plain paper, inkjet paper (coated paper), glossy paper*2, transparencies*1*2 and e

SPECIFICATIONS S - 4CopyColour/Black Colour/BlackDocument Size ADF Width: 148 mm to 216 mmADF Height: 148 mm to 356 mmScanner Glass Width: Max.

S - 5 SPECIFICATIONSPhotoCapture Center (MFC-5840CN only)Available Media CompactFlash®(Type Ι only)(Microdrive™ is not compatible)(Compact I/O card

SPECIFICATIONS S - 6FaxCompatibility ITU-T Group 3Coding System MH/MR/MMR/JPEGModem Speed Automatic Fallback 33600 bpsDocument Size ADF Width: 148

S - 7 SPECIFICATIONSScannerMemory Transmission Up to 200*1/170*2 pages (MFC-5440CN)Up to 480*1/400*2 pages (MFC-5840CN)Out of Paper Reception Up to

1 - 4 INTRODUCTION8Power SaveYou can turn the MFC to power save condition.9Navigation keys:Menu/SetThe same key is used for Menu and Set operations.

SPECIFICATIONS S - 8PrinterInterfacesPrinter Driver Windows® 98/98SE/Me/2000 Professional and XP driver supporting Brother Native Compression mode a

S - 9 SPECIFICATIONSComputer requirementsMinimum System RequirementsComputer Platform & Operating System VersionProcessor Minimum Speed Minimum

SPECIFICATIONS S - 10Consumable itemsInk The MFC uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print hea

S - 11 SPECIFICATIONSNetwork (LAN)LAN You can connect your MFC to a network for Network Printing, Network Scanning and PC Fax Send. Also included is

SPECIFICATIONS S - 12Optional External Wireless Print/Scan Server (NC-2200w)NC-2200w External Wireless Print/Scan Server (Optional)Connecting the op

I - 1 INDEXIndexAAccess codes, storing and dialling ... 5-5ADF (automatic document feeder) ... 1-7, 3

INDEX I - 2EECM (Error Correction Mode) ...1-24Envelopes ...1-14Equalization ...11

I - 3 INDEXHHELPHelp list ... 7-3LCD messages ... B-1using navigation keys ... B-2Menu Table ... B

INDEX I - 4QQuality key (copying) ...8-3Quick-DialAccess codes and credit card numberssetting up ...5-5Broadcasting ...

I - 5 INDEXif you are having difficultycopying ... 11-12incoming calls ... 11-12Network ... 11-13phone

If you need to call Customer ServicePlease complete the following information for future reference:Model Number: MFC-5440CN and MFC-5840CN(Circle your

INTRODUCTION 1 - 5Turning the MFC to Power Save conditionWhen the MFC is idle, you can turn it to Power Save condition by pressing the Power Save ke

REMOTE RETRIEVAL ACCESS CARD R - 1Remote Retrieval Access cardIf you plan to receive fax messages while away from your MFC, carrying the Remote Retr

R - 2 Press Menu/Set, 2, 5, 2.fax number where you want your fax messages forwardedfollowed by .Program Fax Forwarding Number, press 4. Ente

This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in the

1 - 6 INTRODUCTIONPower Save SettingYou can customize the machine’s Power Save key. The default mode is Fax Receive:On, so your machine can receive

INTRODUCTION 1 - 7Load documentsYou can send a fax, make copies, and scan from the ADF (automatic document feeder) or from the scanner glass.Using t

1 - 8 INTRODUCTION1Unfold the ADF Document Support.2Fan the pages well and stagger them at an angle. Make sure you put the documents face up, top ed

INTRODUCTION 1 - 9Using the scanner glassYou can use the scanner glass to fax pages of a book or one page at a time. Documents can be up to A4 size

1 - 10 INTRODUCTIONAbout paperThe print quality can be affected by the type of paper you use in the MFC.To get the best print quality for the settin

INTRODUCTION 1 - 11Handling and using special paper Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moi

1 - 12 INTRODUCTIONPaper type and size for each operation* Tray#2 is also available. (MFC-5840CN only)Paper Type Paper Size UsageFax Copy PhotoCaptu

INTRODUCTION 1 - 13Paper weight, thickness and capacity*1 Up to 50 sheets for Legal size paper (80 g/m2).*2 Up to 100 sheets of 80 g/m2.*3 Up to 250

1 - 14 INTRODUCTIONPrintable areaThe printable area depends on the settings in the application you are using. The figures below show the unprintable

iTHIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINEFITTED WITH THE APPROPRIATE CONNECTOR.APPROVAL INFORMATIONBrother advises tha

INTRODUCTION 1 - 15How to load paper, envelopes and post cardsTo load paper or other media1Pull the paper tray completely out of the MFC and remove

1 - 16 INTRODUCTION4Fan the stack of paper well to avoid paper jams and mis-feeds.5Gently insert the paper into the paper tray print side face down

INTRODUCTION 1 - 17To load paper in the paper tray#2 (MFC-5840CN only)1Pull the paper tray completely out of the MFC.2Press and slide the paper side

1 - 18 INTRODUCTION3Fan the stack of paper well to avoid paper jams and mis-feeds.For Legal size paper, press and hold the universal guide release b

INTRODUCTION 1 - 194Gently insert the paper into the paper tray print side face down and the leading edge (top of the paper) in first.Check that the

1 - 20 INTRODUCTIONTo load envelopes Use envelopes that weigh from 75-95 g/m2. Some envelopes require margin settings in the application. Make sure

INTRODUCTION 1 - 212Insert the envelopes into the paper tray with the address side down and the leading edge (top of the envelopes) in first. Slide

1 - 22 INTRODUCTIONAbout fax machinesCustom featuresDo you have BT’s Call Minder on the phone line?If you have Call Minder on the phone line where y

INTRODUCTION 1 - 23Fax tones and handshakeWhen someone is sending a fax, the MFC sends fax calling tones (CNG tones). These are quiet, intermittent

1 - 24 INTRODUCTIONECM (Error Correction Mode)The Error Correction Mode (ECM) is a way for the MFC to check a fax transmission while it is in progre

ii

GETTING STARTED 2 - 12Initial SetupSetting the Date and TimeWhen the MFC is not in use it will display the date and time. If you set up the Station

2 - 2 GETTING STARTEDSetting the Station IDYou should store your name or company name and fax number so they print on all fax pages you send.It is i

GETTING STARTED 2 - 3Setting the Phone Line TypeIf you are connecting the MFC to a line that features a PABX (PBX), ADSL or ISDN to send and receive

2 - 4 GETTING STARTEDGeneral SetupSetting the Mode TimerThe MFC has three temporary mode keys on the control panel: Fax, Scan and Copy. The PhotoCap

GETTING STARTED 2 - 5Setting the Paper SizeYou can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 10 x 15 cm and three size

2 - 6 GETTING STARTEDSetting the Ring VolumeYou can turn the ring Off or you can select the ring volume level.1Press Menu/Set, 1, 4, 1.2Press ▲ or ▼

GETTING STARTED 2 - 7Setting the Speaker VolumeYou can adjust the speaker volume.1Press Menu/Set, 1, 4, 3.2Press ▲ or ▼ to select Low, Med, High or

2 - 8 GETTING STARTEDSetting the LCD ContrastYou can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty read

GETTING STARTED 2 - 9Setting the Tray Use for Fax mode (MFC-5840CN only)You can change the default tray that will be used for printing received faxe

3 - 1 SETUP SEND3How to enter Fax modeBefore sending faxes, make sure (Fax) is illuminated in green. If not, press (Fax) to enter Fax mode. The

iiiSafety precautionsTo use the MFC safelyPlease refer to these instructions for later reference and before attempting any maintenance.WARNINGThere

SETUP SEND 3 - 2Speed-DiallingPress Search/Speed Dial, #, and then the two digit Speed-Dial number. (See Storing Speed-Dial numbers on page 5-1.)Sea

3 - 3 SETUP SENDHow to Fax (B&W and Colour)Colour fax transmissionYour MFC can send a colour fax to machines that support this feature.However,

SETUP SEND 3 - 4Faxing from the scanner glassYou can use the scanner glass to fax pages of a book or one page at a time. The documents can be up to

3 - 5 SETUP SENDAutomatic transmissionThis is the easiest way to send a fax.1If it is not illuminated in green, press (Fax).2Load your document.3E

SETUP SEND 3 - 6Basic sending operationsSending faxes using multiple settingsWhen you send a fax you can choose any combination of these settings: c

3 - 7 SETUP SENDFax ResolutionYou can use the Fax Resolution key to change the setting temporarily (for this fax only). In Fax mode , press Fax Res

SETUP SEND 3 - 8Dual Access (Not available for colour faxes)You can dial a number, and begin scanning the fax into memory—even when the MFC is sendi

3 - 9 SETUP SENDReal Time TransmissionWhen you are sending a fax, the MFC will scan the documents into the memory before sending. Then, as soon as t

SETUP SEND 3 - 10Checking job statusCheck which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waitin

3 - 11 SETUP SENDAdvanced sending operationsBroadcasting (Not available for colour faxes)Broadcasting is when the same fax message is automatically

iv WARNING Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the tele

SETUP SEND 3 - 12Overseas ModeIf you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that

3 - 13 SETUP SENDDelayed Fax (Not available for colour faxes)During the day you can store up to 50 faxes in the memory to be sent within 24 hours. T

SETUP SEND 3 - 14Delayed Batch Transmission (Not available for colour faxes) Before sending the delayed faxes, your MFC will help you economize by s

3 - 15 SETUP SENDSetup for Polled Transmit with Secure Code (Not available for colour faxes)When you choose Polled TX:Secure, anyone who polls the m

SETUP SEND 3 - 16TX LockTX Lock lets you prevent unauthorized access to the MFC.While TX Lock is On the following operations are available: Receivin

3 - 17 SETUP SENDSetting up the password1Press Menu/Set, 2, 0, 1.2Enter a 4-digit number for the password.Press Menu/Set.3If the LCD shows Verify:,

SETUP SEND 3 - 18Turning TX Lock off1Press Menu/Set.2Enter the registered 4-digit password.Press Menu/Set.TX lock is automatically turned off.Faxing

4 - 1 SETUP RECEIVE4Basic receiving operations Choosing the Receive ModeThere are four different Receive Modes for your MFC. You can choose the mode

SETUP RECEIVE 4 - 2To select or change your Receive Mode1Press Menu/Set, 0, 1.2Press ▲ or ▼ to select Fax Only, Fax/Tel, External TAD or Manual.Pres

4 - 3 SETUP RECEIVESetting the F/T Ring Time (Fax/Tel mode only)If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the MFC will

vChoosing a locationPlace your MFC on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the MFC near a telephone soc

SETUP RECEIVE 4 - 4Fax DetectWhen you use this feature, you don’t have to press Mono Start, Colour Start, or the Fax Receive Code51 when you answer

4 - 5 SETUP RECEIVEPrinting a reduced incoming fax (Auto Reduction)If you choose On, the MFC automatically reduces an incoming fax to fit on one pag

SETUP RECEIVE 4 - 6Reception into memory (Not available for colour fax reception)As soon as the paper tray becomes empty during fax reception, the s

4 - 7 SETUP RECEIVEPolling Polling is the process of retrieving faxes from another fax machine. You can use your MFC to 'poll' other machi

SETUP RECEIVE 4 - 8Setup for Polling Receive with Secure CodeYou need to make sure you are using the same secure code as the other party.1If it is n

4 - 9 SETUP RECEIVESequential PollingThe MFC can request documents from several fax units in a single operation. You just specify several destinatio

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 15Storing numbers for easy diallingYou can set up your MFC to do two types of easy dialling: Speed-Dial

5 - 2 QUICK-DIAL NUMBERS AND DIALLING OPTIONS4Use the dial pad to enter the name (up to 15 characters).Press Menu/Set.(You can use the chart on page

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 3Setting up Groups for BroadcastingGroups allow you to send the same fax message to many fax numbers by

5 - 4 QUICK-DIAL NUMBERS AND DIALLING OPTIONS5Press Menu/Set to accept the Speed-Dial numbers for this Group.6Use the dial pad and the chart on page

viQuick Reference GuideSending faxesAutomatic Transmission1If it is not illuminated in green, press (Fax).2Load your document. 3Enter the fax num

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 5Dialling optionsAccess codes and credit card numbersSometimes you may want to choose from several long

5 - 6 QUICK-DIAL NUMBERS AND DIALLING OPTIONSTone or PulseIf you have a Pulse dialling service, but need to send Tone signals (for example, for tele

REMOTE FAX OPTIONS 6 - 16Setting up Fax ForwardingWhen you select Fax Forward, your MFC stores the received fax in the memory. The MFC will then dia

6 - 2 REMOTE FAX OPTIONSSetting Fax StorageIf you select Fax Storage, your MFC stores the received fax in the memory. You will be able to retrieve f

REMOTE FAX OPTIONS 6 - 3Turning off Remote Fax OptionsIf you set the Remote Fax Options to Off and there are faxes in your MFC’s memory, the LCD wil

6 - 4 REMOTE FAX OPTIONSSetting your Remote Access CodeThe remote access code lets you access the Remote Retrieval features when you are away from y

REMOTE FAX OPTIONS 6 - 5Remote RetrievalYou can call your MFC from any touch tone telephone or fax machine, then use the Remote Access Code and remo

6 - 6 REMOTE FAX OPTIONSRemote commandsFollow the commands below to access features when you are away from the MFC. When you call the MFC and enter

REMOTE FAX OPTIONS 6 - 7Retrieving fax messagesYou can call your MFC from any touch tone phone and have your fax messages sent to a fax machine.1Dia

7 - 1 PRINTING REPORTS7Fax settings and activityYou need to set up the Transmission Verification Report and Journal Period in the menu table.Press M

viiTable of Contents1Introduction ... 1-1Using this Guide ...

PRINTING REPORTS 7 - 2Setting the Journal PeriodYou can set the MFC to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 o

7 - 3 PRINTING REPORTSPrinting reports Following reports are available: How to print a report1For MFC-5440CN, press Reports.For MFC-5840CN, press Me

MAKING COPIES 8 - 18Using the MFC as a copierYou can use your MFC as a copier, making up to 99 copies at a time.Enter Copy modeBefore making copies,

8 - 2 MAKING COPIESMaking a single copy1Press (Copy) to illuminate it in green.2Load your document.(See Load documents on page 1-7.)3Press Mono Sta

MAKING COPIES 8 - 3Using the temporary Copy keysWhen you want to quickly change the copy settings temporarily for the next copy, use the temporary C

8 - 4 MAKING COPIESIncreasing copy speed or qualityYou can select the copy quality. The default setting is Normal.1Press (Copy) to illuminate it in

MAKING COPIES 8 - 5Enlarging or reducing the image copiedYou can select the following enlargement or reduction ratios.Custom(25-400%) allows you to

8 - 6 MAKING COPIES6Press Mono Start or Colour Start.Setting the paper type (MFC-5440CN only)If you are copying on special paper, be sure to select

MAKING COPIES 8 - 7Using the Tray Select key (MFC-5840CN only)You can change the tray that will be used for next copy only.1Press (Copy) to illumin

8 - 8 MAKING COPIESChanging the temporary copy settingsUse the Options key to quickly set the following copy settings temporarily for the next copy.