Brother FAX-T104 Series User Manual

FAX-T104 SeriesFAX-T106 SeriesUSER’S GUIDE

viii5Setup Receive ...5-1Basic receiving operations...

13 - 3 Troubleshooting and routine maintenanceMEMORY DISABLED(Fax-T106)TAD FAILURE UNABLE TO INITUNABLE TO PRINTUNABLE TO SCANThe fax machine has a

Troubleshooting and routine maintenance 13 - 4CompatibilityIf you are having difficulty sending or receiving a fax due to possible interference on t

13 - 5 Troubleshooting and routine maintenancePaper JamThe paper is jammed in your fax machine.1Remove any paper that is not jammed.2Open the top co

Troubleshooting and routine maintenance 13 - 6If you are having difficulty with the fax machineIf you think there is a problem with your fax machine

13 - 7 Troubleshooting and routine maintenanceDialling does not workCheck all line cord connections.Check the power cord connection.Send a manual fa

Troubleshooting and routine maintenance 13 - 8Routine maintenanceCleaning the print headClean the print head when you want to improve the print qual

13 - 9 Troubleshooting and routine maintenanceCleaning the scanner1Unplug the telephone line cord and the power cord for safety.2Open the top cover

Troubleshooting and routine maintenance 13 - 103Take the used ribbon out of the cartridge:1 Snap out the upper and lower right white spools.2 Slide

13 - 11 Troubleshooting and routine maintenance7Turn the upper left blue gear anti-clockwise to tighten the ribbon as shown.8Turn the cartridge over

Glossary G - 1ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically.Automatic fax tran

ixSetup for Polling Transmit with Secure Code ... 6-11Secure Polling... 6-12Memory Trans

G - 2 GlossaryF/T Ring Time The length of time that the Brother fax machine rings (when the receive mode setting is FAX/TEL) to notify you to pick

Glossary G - 3Remote Access Code Your own four-digit code (--- ) that allows you to call and access the fax machine from a remote location.Resoluti

S - 1 SpecificationsGeneralCopySSpecificationsType Desktop facsimile transceiverMemory Capacity 512 KBPaper Tray 64 g/m2 – 90 g/m2: Up to 30 sheetsP

Specifications S - 2Fax* “Pages” refers to the ITU-T Test Chart #1 (in Out of Paper Reception in ECM mode). Specifications and printed materials are

I - 1 IndexThe items in all upper case represent LCD messages.AADF (automatic document feeder) ...6-2An

Index I - 2GGray scale ... S-2Groups, setting up ...7-3HHELPHelp List ...10

I - 3 IndexSSafety instructions ... iii, 12-1Search ...7-6Sequential Polling ...5-9S

Accessory List A - 1Accessory List*For optimum print quality and product performance within published specifications, use only the correct Brother r

A - 2 Remote CommandsChange Fax Forwarding SettingPress 9 5.then to Turn feature off press 1.Enter Fax Forwarding press 2.Program Fax Forward Numbe

xSetting the maximum time for incoming messages... 9-6Setting the Toll Saver ...

UK/IRELF38120041This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support fax machi

xiIIndex ...I-1AAccessory List ...

1 - 1 IntroductionUsing this GuideThank you for buying a Brother fax machine. This fax machine is simple to use, with LCD screen instructions to gui

Introduction 1 - 2Part names Front view Back viewNo. Name Description1 Power Cord Use to connect the fax machine to the electrical socket.2 Telep

1 - 3 IntroductionFAX-T104 control panel overview1 LCD (Liquid Crystal Display)Displays messages on the screen to help you set up and use your fax

Introduction 1 - 4A Copy/ReportsWith document in the ADF: Makes a copy.Without document in the ADF: Lets you access the Reports menu.B One-Touch K

1 - 5 IntroductionFAX-T106 control panel overview1 LCD (Liquid Crystal Display)Displays messages on the screen to help you set up and operate your

Introduction 1 - 6B Copy/ReportsWith a document in the ADF: Makes a copy.Without a document in the ADF: Lets you access the Reports menu.C One-Tou

©1996-2004 Brother Industries, Ltd.If you need to call Customer ServicePlease complete the following information for future reference:Model Number: FA

1 - 7 IntroductionAbout fax machinesCustom featuresDo you have BT’s Call Minder on the phone line?If you have Call Minder on the phone line where yo

Introduction 1 - 8Fax tones and handshakeWhen someone is sending a fax, the fax machine sends fax calling tones (CNG tones). These are quiet, interm

1 - 9 IntroductionConnectionsConnecting an external telephoneYou can connect a separate telephone as shown in the diagram below..Whenever this phone

Introduction 1 - 10ConnectionsThe external TAD must be connected as shown above.1Set your external TAD to one or two rings. (The fax machine’s Ring

1 - 11 IntroductionUsing extension telephones (For U.K. only)It may be that your premises are already wired with parallel extension telephones, or y

Introduction 1 - 12Multi-Line connections (PABX)Most offices use a central telephone system. While it is often relatively simple to connect the fax

2 - 1 PaperAbout paperHandling and using plain paperStore paper in its original packaging, and keep it sealed. Keep the paper flat and away from moi

Paper 2 - 2How to load paperTo load paperBefore you add paper, remove all of the paper from the paper tray.1Fan the stack of paper well to avoid pap

3 - 1 On-Screen ProgrammingUser-friendly programmingThe fax machine is designed to be easy to use with LCD on-screen programming using the navigatio

On-Screen Programming 3 - 2Navigation keysYou can access the menu mode by pressing Menu/Set.When you enter the menu, the LCD scrolls.Press 1 for Ini

iTHIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.APPROVAL INFORMATIONBrother advises that

3 - 3 On-Screen ProgrammingMain MenuMenu SelectionsOptions Descriptions Page1.INITIAL SETUP1.DATE/TIME — Puts the date and time on the LCD and in th

On-Screen Programming 3 - 4Main MenuMenu SelectionsOptions Descriptions Page2.SETUP RECEIVE(Continued)4.REMOTE CODEON( 51, #51, 81)OFFYou can answer

3 - 5 On-Screen ProgrammingMain MenuMenu SelectionsOptions Descriptions Page3.SETUP SEND(Continued)7.DELAYED FAX— Set the time of day in 24 hour for

On-Screen Programming 3 - 6Main MenuMenu SelectionsOptions Descriptions Page8.REMOTE FAX OPT(FAX-T104 Only)1.FORWARD/STOREOFFFAX FORWARDFAX STORAGES

3 - 7 On-Screen ProgrammingMain MenuMenu SelectionsOptions Descriptions Page9.SETUP MELODY(FAX-T106 Only)1.RING PATTERNSIGNALMELODY1MELODY2MELODY3ME

Initial Setup 4 - 1Getting startedSetting the Date and TimeWhen the fax machine is not in use, it will display the date and time. If you set up the

4 - 2 Initial SetupSetting the Station IDYou should store your name or company name and fax number so they print on all fax pages that you send. The

Initial Setup 4 - 3Entering textWhen you are setting certain menu selections, such as the Station ID, you may need to type text into the fax machine

4 - 4 Initial SetupSetting the Beeper VolumeYou can change the beeper volume. The default (factory) setting is LOW. When the beeper is on, the fax m

Initial Setup 4 - 5Setting the Ring VolumeYou can turn the ring off or you can select a ring volume level when your machine is idle (not being used)

ii

4 - 6 Initial SetupMelody Settings (FAX-T106 only)Setting the Ring PatternYou can select a ring pattern from signal (regular ring pattern) or 4 type

Setup Receive 5 - 1Basic receiving operationsChoosing the Receive ModeThere are four different Receive Modes for the fax machine. You can choose the

5 - 2 Setup ReceiveTo select or change your Receive Mode1Press Receive Mode.The LCD shows your current selection.The options on FAX-T104 are:The opt

Setup Receive 5 - 3Setting the F/T Ring Time (FAX/TEL mode only)If you set the Receive Mode to FAX/TEL, you’ll need to decide how long the fax machi

5 - 4 Setup ReceiveFax DetectWhen you use this feature, you don’t have to press Fax Start or the Fax Receive Code 5 1 when you answer a fax call a

Setup Receive 5 - 5Reception into memoryAs soon as the paper tray becomes empty during fax reception, the screen will display CHECK PAPER; please pu

5 - 6 Setup ReceiveAdvanced receiving operationsOperation from extension telephonesIf you answer a fax call on an extension telephone, or an externa

Setup Receive 5 - 7To transfer a telephone call to the fax machineWhen you pick up the voice call at the remote DECT cordless phone and would like t

5 - 8 Setup ReceivePrinting a fax from the memory (FAX-T104 only)If you have selected FAX Forwarding or Fax Storage (Menu/Set, 8, 1) you can still p

Setup Receive 5 - 9Setup Delayed Polling ReceiveYou can set the machine to begin Polling Receive at a later time.1Press Menu/Set, 2, 7.2Press ▲ or ▼

iiiSafety precautionsTo use the fax machine safelyPlease refer to these instructions for later reference and before attempting any maintenance.WARNING

5 - 10 Setup ReceiveTelephone ServicesYour fax machine supports the Caller ID and BT Call Sign (For U.K. only) telephone services offered by some te

Setup Receive 5 - 11How Does the Caller ID Work?The Caller ID Appears on the Display When Your Telephone RingsAs your telephone rings, the screen di

5 - 12 Setup ReceiveSelecting a Caller ID from the Memory for Call ReplyYou can display the caller IDs currently stored in the memory and select the

Setup Receive 5 - 13To Activate Certain Network Services When Using Call ReplyThe required prefix, typically three to six digits (including # and

5 - 14 Setup ReceiveBT Call Sign (U.K. only)This fax machine feature lets you use the BT Call Sign subscriber service which allows you to have at le

Setup Send 6 - 1How to dialYou can dial in any of the following ways.Manual diallingPress all of the digits of the phone or fax number.One-Touch dia

6 - 2 Setup SendFax RedialIf you are sending a fax manually and the line is busy, press Redial/Pause, and then press Fax Start to try again. If you

Setup Send 6 - 3Manual transmissionManual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.1Insert the d

6 - 4 Setup SendContrastIf your document is very light or very dark, you may want to set the contrast.Use LIGHT to make the document darker.Use DARK

Setup Send 6 - 5Multiple Resolution TransmissionUse this feature to select separate resolution settings for each page of the fax you are sending. Th

ivChoosing a locationPlace the fax machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the fax machine near a

6 - 6 Setup SendAdvanced sending operationsComposing the electronic Cover PageThe cover page is sent to the receiving party’s machine. Your cover pa

Setup Send 6 - 7Cover page for next fax onlyThis feature does not work unless you have set up the Station ID. (See Setting the Station ID on page 4-

6 - 8 Setup SendUsing a printed Cover PageIf you prefer using a printed cover page that you can write on, you can print the sample page and attach i

Setup Send 6 - 9Call ReservationYou can send a fax and let the other party know that you want to speak to him after the fax transmission is complete

6 - 10 Setup SendDelayed FaxDepending on the size of the data, you can use this menu setting to send up to 3 faxes at later times within the next 24

Setup Send 6 - 11Setting up Polled Transmit (Standard)Polled Transmit is when you set up the fax machine to wait with a document so another fax mach

6 - 12 Setup Send6Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu.—OR—Press 2 if you have finished cho

Setup Send 6 - 13Out of Memory messageIf you get an OUT OF MEMORY message while scanning the first page of a fax, press Stop/Exit to cancel the scan

6 - 14 Setup SendSetting up the password1Press Menu/Set, 0, 1.2Enter a 4-digit number for the password.Press Menu/Set.3If the LCD shows VERIFY:, re-

Quick-Dial numbers and dialling options 7 - 1Storing numbers for easy diallingYou can set up the fax machine to do following types of easy dialling:

vQuick Reference GuideSending faxesAutomatic transmission1Insert the document face down in the ADF (up to 10 pages).2Enter the fax number you want to

7 - 2 Quick-Dial numbers and dialling optionsStoring Speed-Dial numbersYou can store Speed-Dial numbers, so that when you dial you will only have to

Quick-Dial numbers and dialling options 7 - 32Enter a new number.Press Menu/Set.3Follow the directions beginning at Step 4 in Storing One-Touch Numb

7 - 4 Quick-Dial numbers and dialling optionsDialling optionsYou can use the fax machine to make voice telephone calls by dialling manually or by us

Quick-Dial numbers and dialling options 7 - 5One-Touch dialling1Pick up the handset.—OR—Press Speaker Phone (FAX-T106 only).2When you hear a dial to

7 - 6 Quick-Dial numbers and dialling optionsSearchYou can search for names you have stored in One-Touch and Speed-Dial memories. (See Storing One-T

Quick-Dial numbers and dialling options 7 - 7Redial (Telephone)If you are calling someone and the line is busy, you can retry the number by pressing

8 - 1 Remote Fax OptionsThis chapter is for Model FAX-T104. If you have model FAX-T106, your remote fax options are handled by the Message ManagerFa

Remote Fax Options 8 - 2Setting Fax StorageIf you select Fax Storage, your fax machine stores the received fax in the memory. You will be able to re

8 - 3 Remote Fax OptionsRemote RetrievalYou can call your fax machine from any touch tone telephone or fax machine, then use the Remote Access Code

Remote Fax Options 8 - 4Remote commandsFollow the commands below to access features when you are away from the fax machine. When you call the fax ma

viUsing Search1Insert the document face down in the ADF.2Press Search/Mute and use the dial pad to enter the first letter of the name you are looking

8 - 5 Remote Fax OptionsRetrieving fax messages1Dial your fax number.2When your fax machine answers, immediately enter your Remote Access Code (3 di

Message Manager 9 - 1This section is for FAX-T106. (If you have FAX-T104, please see chapter 8 for your remote fax options.)Message Manager ModeMess

9 - 2 Message Manager1Press Menu/Set, 8, 1.The screen prompts you to choose a voice store setting.2Press ▲ or ▼ to select VOICE:ON, (or EXT or OFF).

Message Manager 9 - 3Recording the Message Manager’s Outgoing Message (TAD MESSAGE) Recording the Message Manager’s Outgoing Message (TAD MESSAGE) i

9 - 4 Message ManagerActivating Message Manager ModePress and hold until the button lights and the screen displays TAD:MSG MGR.When light is out

Message Manager 9 - 5Playing Voice MessagesFollow the steps below to listen to voice messages.1Press Play/Record.Adjust volume by pressing or .Al

9 - 6 Message ManagerErasing MessagesIf you choose to erase all fax messages, the fax machine will print any previously unprinted fax messages befor

Message Manager 9 - 7Setting the Toll SaverWhen you set the Toll Saver feature, the fax machine answers after 5 rings if you don’t have messages, an

9 - 8 Message ManagerRemote RetrievalYou can call your fax machine from any touch tone telephone or fax machine, then use a Remote Access Code and r

Message Manager 9 - 9Remote commandsFollow the commands below to access features when you are away from the fax machine. When you call the fax machi

vii1Introduction ...1-1Using this Guide ...

9 - 10 Message ManagerRetrieving the Memory Status ListYou can retrieve the Memory Status List from a remote fax machine to see if you have any fax

Message Manager 9 - 11Changing the Fax Forwarding NumberYou can change the default setting of your Fax Forward number from another telephone or fax

10 - 1 Printing reportsFAX settings and activityYour fax machine can print a XMIT Report after each fax you send. Also, a journal of sent and receiv

Printing reports 10 - 2Printing reportsFollowing reports are available:How to print a report1Make sure that there is no document in the ADF.2Press C

11 - 1 Making copiesUsing the fax machine as a copierYou can use this fax machine as a copier. Always make sure you have paper in the paper tray bef

Making copies 11 - 2Copy options: Single or Multiple copies, Sort/Stack, Reduce/EnlargeYou can choose additional copy options. First, you can select

12 - 1 Important informationImportant safety instructions1Read all of these instructions.2Save them for later reference.3Follow all warnings and ins

Important information 12 - 215Unplug this product from the power socket and refer servicing to Authorized Service Personnel under the following cond

13 - 1 Troubleshooting and routine maintenanceTroubleshootingError messagesAs with any sophisticated office product, errors may occur. If this happe

Troubleshooting and routine maintenance 13 - 2NOT REGISTEREDYou tried to access a One-Touch or Speed-Dial number that is not programmed.Set up the O