Brother MFC-9420CN User Manual

SOFTWARE USER’S GUIDEMFC-9420CN

Printing1 - 21NoteYou can select the paper size and orientation in your application software. If your application software does not support your custo

Printing and Faxing7 - 127LayoutSet the Pages per Sheet, Layout Direction and Border..Pages per sheet: Select how many pages will appear on each side

Printing and Faxing7 - 137Using the Brother Color Driver (Mac OS® 9.1 to 9.2)To select a Printer:1Open the Chooser from the Apple menu.2Click the Brot

Printing and Faxing7 - 147Secure PrintSecure documents are documents that are password protected when they are sent to the machine. Only the people wh

Printing and Faxing7 - 157Using the BR-Script 3 (PostScript® 3™ language emulation) printer driverNote To use the BR-Script 3 printer driver on a Netw

Printing and Faxing7 - 1673Open the Printer Setup Utility icon.*For Mac OS® X 10.2.X users, open the Print Center icon.4Click Add.5Select USB.6Select

Printing and Faxing7 - 177For Mac OS® 9.1 to 9.2 users1Open the Applications (Mac OS 9) folder.Open the Utilities folder*.* The screens are based on M

Printing and Faxing7 - 1875Click Change... in the USB Printer Selection.Select Brother MFC-9420CN, and then click OK.6Click Create...7Enter your mode

Printing and Faxing7 - 197Sending a faxFor Mac OS® X usersYou can send a fax directly from a Macintosh® application.1Create a document in a Macintosh®

Printing and Faxing7 - 2075To address the fax, type a fax number in the Input Fax Number box, and then click Print.NoteIf you want to send a fax to mo

Printing and Faxing7 - 217Drag a vCard from the Mac OS® X Address Book applicationYou can address the fax number using a vCard (an electronic business

Printing1 - 31Secure Print keySecured data is password protected. Only those people that know the password will be able to print the secured data. The

Printing and Faxing7 - 227For Mac OS® 9.1 to 9.2 usersYou can send a fax directly from a Macintosh® application.1Create a document in a Macintosh® app

888 - 1Scanning from a Macintosh®The Brother machine software includes a TWAIN Scanner driver for Macintosh®. You can use this Macintosh® TWAIN Scanne

Scanning8 - 28Scanning an image into your Macintosh®You can scan a whole page—OR—scan a portion after pre-scanning the document.Scanning a whole page1

Scanning8 - 38Pre-Scanning an imagePre-Scanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanni

Scanning8 - 48Settings in the Scanner windowImageResolutionFrom the Resolution pop-up menu choose the scanning resolution. Higher resolutions use more

Scanning8 - 58Scanning AreaSet the Size to one of the following: A4 210 x 297 mm JIS B5 182 x 257 mm Letter 8.5 x 11 in Legal 8.5 x 14 in A5 148 x 210

Scanning8 - 68Adjusting the ImageBrightnessAdjust the Brightness setting to get the best image. The Brother TWAIN Scanner driver offers 100 Brightness

Scanning8 - 78Using Presto!® PageManager®Presto!® PageManager® is an application software for managing the documents in your computer. Since it is com

Scanning8 - 88Presto!® PageManager® Technical Support[For USA][For Canada][Germany][UK]Company name: Newsoft America Inc.Postal Address: 4113 Clipper

Scanning8 - 98[France][Italy][Spain][Other countries]Company name: Partners in EuropePostal Address: Unit 14, Distribution Centre, Shannon Ind. Est Sh

Printing1 - 41Printer Emulation SupportBy default, the machine uses Brother Printing system for Windows® for printer operations. The machine also supp

Scanning8 - 108Using the Scan key (For USB cable users)NoteIf you use the Scan key on a network, see Using the Scan Key on page 10-3.You can use the S

Scanning8 - 118Scan to ImageYou can scan a picture into your graphics application for viewing and editing. You can change the scan configuration. (See

999 - 1Using ControlCenter2ControlCenter2 is a software utility that allows you to quickly and easily access the most frequently used applications. Us

ControlCenter2 (For Mac OS® X 10.2.4 or greater)9 - 29SCANThis section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan t

ControlCenter2 (For Mac OS® X 10.2.4 or greater)9 - 39DEVICE SETTINGSYou can configure the machine settings. Remote Setup — enables you to open the Re

ControlCenter2 (For Mac OS® X 10.2.4 or greater)9 - 49SCANThis section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan t

ControlCenter2 (For Mac OS® X 10.2.4 or greater)9 - 59You can delete an application that you have added. Just select the Application Name and click th

ControlCenter2 (For Mac OS® X 10.2.4 or greater)9 - 69E-mailScan to E-mail feature allows you to scan a document to your default E-mail application, s

ControlCenter2 (For Mac OS® X 10.2.4 or greater)9 - 79FileScan to File button allows you to scan an image and save it in a specific file type to any d

ControlCenter2 (For Mac OS® X 10.2.4 or greater)9 - 89CUSTOM SCANThere are four buttons from which you can set your own preferences and configuration

Printing1 - 51Printing the Print Configuration ListYou can print a list of current printer settings.1Press Menu/Set, 4, 2, 2.2Press Color Start or Bla

ControlCenter2 (For Mac OS® X 10.2.4 or greater)9 - 99Scan to Image:In General tabYou can enter up to a 30 character name in the Name for Custom field

ControlCenter2 (For Mac OS® X 10.2.4 or greater)9 - 109Scan to OCR:In the General tabYou can enter up to a 30 character name in the Name for Custom fi

ControlCenter2 (For Mac OS® X 10.2.4 or greater)9 - 119Scan to E-mail:In the General tabYou can enter up to a 30 character name in the Name for Custom

ControlCenter2 (For Mac OS® X 10.2.4 or greater)9 - 129Scan to File:In the General tabYou can enter up to a 30 character name in the Name for Custom f

ControlCenter2 (For Mac OS® X 10.2.4 or greater)9 - 139COPY / PC-FAXThe Copy buttons (1-4) can be customized to allow you to take advantage of the fea

ControlCenter2 (For Mac OS® X 10.2.4 or greater)9 - 149DEVICE SETTINGSIn this section you can configure the machine settings by clicking the button.No

ControlCenter2 (For Mac OS® X 10.2.4 or greater)9 - 159Status MonitorThe Status Monitor button allows you to monitor the status of one or more devices

101010 - 1Before using Network ScanningConfiguring Network ScanningIf you want to scan from the machine on a network, you must select the networked ma

Network Scanning (For Mac OS® X 10.2.4 or greater)10 - 210Registering your Macintosh® with the machineTo use the “Scan To” button on the machine you m

Network Scanning (For Mac OS® X 10.2.4 or greater)10 - 310Using the Scan KeyScan to E-mail (PC)When you select Scan to E-mail (Macintosh®)your documen

Printing1 - 61CalibrationThe output density for each color may vary depending on the environment the machine is in such as temperature and humidity. C

Network Scanning (For Mac OS® X 10.2.4 or greater)10 - 4104Press ▲ or ▼ to select E-mail Server.Press Menu/Set.—OR—Go to Step 5 if you have set up onl

Network Scanning (For Mac OS® X 10.2.4 or greater)10 - 510Scan to ImageWhen you select Scan to Image your document will be scanned and sent directly t

Network Scanning (For Mac OS® X 10.2.4 or greater)10 - 610Scan to FileWhen you select Scan to File you can scan a black and white (or color document)

111111 - 1Remote SetupThe Remote Setup application enables you to configure many MFC settings from a Macintosh® application. When you access this appl

III - 1CControlCenter2Windows® ... 3-1ControlCenter2 (For Mac OS® X 10.2.4 or greater)Macintosh® ...

These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications Regu

Printing1 - 71Status MonitorThe Status Monitor utility is a configurable software tool that allows you to monitor the status of one or more devices, a

Printing1 - 81Printer driver settingsYou can change the following printer settings when you print from your computer: Paper Size Multiple Page Orien

Printing1 - 91Features in the Brother Native DriverBasic tab1Select the Paper Size, Multiple Page, Orientation, number of copies and Media Type.2Selec

Printing1 - 101Paper Size From the drop-down box select the Paper Size you are using.Multiple Page The Multiple Page selection can reduce the image si

Printing1 - 111Media Type You can use the following types of media in your machine. For the best print quality, select the type of media that you wish

iTable of ContentsSection I Windows®1PrintingUsing the Brother printer driver ...

Printing1 - 121Advanced tabChange the tab settings by selecting one of the following icons:1 Print Quality 2 Duplex 3 Watermark 4 Page Setting 5 Devic

Printing1 - 131Print QualityPrint Quality You can select the following print quality settings:Normal 600 x 600 dpi. Recommended mode for ordinary prin

Printing1 - 141DuplexThe printer driver supports manual duplex printing.Manual DuplexCheck the Manual Duplex box. In this mode, the machine prints all

Printing1 - 151WatermarkYou can place a logo or text into your document as a Watermark. You can select one of the preset Watermarks, or you can use a

Printing1 - 161Page SettingScaling You can change the print size of your document with the Scaling feature. Check Off if you want to print the documen

Printing1 - 1713You must print the secured documents from the control panel of the machine. (See Secure Print key on page 1-3.) To delete a secured do

Printing1 - 181Administrator (For Windows® 98/98SE/Me Users Only)The Administrator selection permits the Copy, Scaling, Color/Mono and Watermark featu

Printing1 - 191Click the Setting button to change the Date/Time Format, Position and Font. To include a background with the Date and Time, select Opaq

Printing1 - 201Accessories tabWhen you install option units, you can add them and select the settings for them in the Accessories tab as follows.1Avai

Printing1 - 211Support tabThe Support tab provides driver version and setting information. In addition there are links to the Brother Solutions Center

ii2ScanningScanning a document using the TWAIN driver...2-1TWAIN compliant ...

Printing1 - 221Features in the BR-Script 3 (PostScript® 3™ language emulation) printer driverThe BR-Script 3 (PostScript® 3™ language emulation) print

Printing1 - 231Device Settings tabSelect the options you installed.

Printing1 - 241Layout tabIf you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Layout tab by clicking Printing Preferences... in t

Printing1 - 251Advanced OptionsIf you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Brother MFC-9420CN BR-Script3 Advanced Option

222 - 1The scanning operations and drivers will be different depending on your operating system. The machine uses a TWAIN compliant driver for scannin

Scanning2 - 22Access the Scanner1Open the software application (ScanSoft® PaperPort® 9.0SE) to scan a document.NoteThe instructions for scanning in th

Scanning2 - 32Scanning a document into the PCYou can scan a whole page—OR—Scan a portion of the page after pre-scanning the document.Scanning a whole

Scanning2 - 42Pre-Scanning to crop a portion you want to scanThe PreScan button is used to preview an image for cropping any unwanted areas from the i

Scanning2 - 52Settings in the Scanner windowImage TypeSelect the image type of output from Photo, Web or Text. Resolution and Scan Type will be altere

Scanning2 - 62Scan TypeBrightnessAdjust the setting (-50 to 50) to obtain the best image. The default value is 0, representing an ‘average’.You can se

iiiPC-FAX ...3-14Send...

Scanning2 - 72Document SizeSet the size to one of the following: A4 210 x 297 mm JIS B5 182 x 257 mm Letter 8 1/2 x 11 in Legal 8 1/2 x 14 in A5 148 x

Scanning2 - 82Scanning a document using the WIA driver (For Windows® XP only)WIA compliantWindows® XP uses Windows® Image Acquisition (WIA) for scanni

Scanning2 - 92Scanning a document into the PCThere are two ways in which you can scan a whole page. You can either use the ADF (automatic document fee

Scanning2 - 102Pre-Scanning to crop a portion you want to scan using the scanner glassThe Preview button is used to preview an image for cropping any

Scanning2 - 112Brother Scanner UtilityThe Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than 1200 dpi and for

Scanning2 - 122Using the Scan key (For USB or Parallel cable users)NoteIf you use the Scan key on a network, see Using the Scan key on page 4-4.You ca

Scanning2 - 132Scan to ImageYou can scan a picture into your graphics application for viewing and editing. You can change the scan configuration. (See

Scanning2 - 142Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCRScanSoft® PaperPort® 9.0SE for Brother is a document management application. You can

Scanning2 - 152Viewing itemsScanSoft® PaperPort® 9.0SE provides several ways to view items:Desktop View displays a thumbnail (a small graphic that rep

Scanning2 - 162Quick links to other applicationsScanSoft® PaperPort® 9.0SE automatically recognizes many other applications on your computer and creat

ivPC-FAX receiving...6-12Turn on the machine’s PC-FAX R

Scanning2 - 172Exporting items in other formatsYou can export or save PaperPort® 9.0SE items in several popular file formats, such as BMP, JPEG, TIFF,

333 - 1Using ControlCenter2ControlCenter2 is a software utility that allows you to quickly and easily access your frequently used applications. Using

ControlCenter23 - 23Turning the AutoLoad feature offOnce you start ControlCenter2 from the Start menu, the icon will appear on the task tray. You can

ControlCenter23 - 33COPYCopy — allows you to use the PC and any printer driver for enhanced copy operations. You can scan the page on the machine and

ControlCenter23 - 43SCANThis section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications.These four sel

ControlCenter23 - 53To change the destination application, select the appropriate application from the Target Application pull down list. You can add

ControlCenter23 - 63OCR (Word Processing program)Scan to OCR converts the graphic page image data into text which can be edited by any word processor

ControlCenter23 - 73File attachmentsYou can choose from the following list of file types for attachment to your E-mail or for saving to a folder. File

ControlCenter23 - 83FileScan to File allows you to scan an image and save it in a specific file type to any directory on your PC. This allows you to e

ControlCenter23 - 93CUSTOM SCANThere are four buttons from which you can set your own preferences and configuration to fit your required usage for sca

v8ScanningScanning from a Macintosh®...8-1Accessing the scanner ...

ControlCenter23 - 103Customizing a user-defined buttonTo configure a button, right-click on the button, and the configuration window will appear. Plea

ControlCenter23 - 113In the Settings tabYou can select Target Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast se

ControlCenter23 - 123Scan to File:In the General tabYou can enter up to a 30 character name in the Name for Custom field. This name will appear as the

ControlCenter23 - 133COPYThe Copy buttons (1-4) can be customized to allow you to take advantage of the features built into the Brother printer driver

ControlCenter23 - 143PC-FAXThis section allows you to easily open the software for sending or receiving a PC-FAX or edit the address book by clicking

ControlCenter23 - 153Receive / View ReceivedThe Brother PC-FAX Receiving software feature lets you view and store your faxes on your PC. It is automat

ControlCenter23 - 163DEVICE SETTINGIn this section you can configure the machine settings by clicking the button.NoteWhen the machine is connected to

444 - 1To use the machine as a Network Scanner, the machine must be configured with a TCP/IP address that matches your network. You can set or change

Network Scanning4 - 24Configuring Network ScanningIf you need to change the machine that was registered to your PC during the installation of MFL-Pro

Network Scanning4 - 343Click the Scan To Button tab in the dialog box and enter your PC name in the Display Name field. The machine's LCD display

vi10Network Scanning (For Mac OS® X 10.2.4 or greater)Before using Network Scanning ...

Network Scanning4 - 44Using the Scan keyScan to E-mail (PC)When you select Scan to E-mail (PC) your document will be scanned and sent directly to the

Network Scanning4 - 54Scan to E-mail (E-mail server)When you select Scan to E-mail (E-mail server) you can scan a black and white or color document an

Network Scanning4 - 64Scan to ImageWhen you select Scan to Image your document will be scanned and sent directly to the PC you designated on your netw

Network Scanning4 - 74Scan to FileWhen you select Scan to File you can scan a black and white (or color document) and send it directly to a PC you des

555 - 1Remote SetupThe Remote Setup application enables you to configure many MFC settings from a Windows® application. When you access this applicati

666 - 1PC-FAX sendingThe Brother PC-FAX feature allows you to use your PC to send any application or document file as a standard fax. You can create a

Brother PC-FAX software6 - 26Sending setupFrom the Brother PC-FAX Setup dialog box, click the Sending tab.Outside line accessIf you need to enter a nu

Brother PC-FAX software6 - 36Address BookIf Outlook® Express is installed on your PC, you can select which address book to use for PC-FAX sending, Bro

Brother PC-FAX software6 - 46Setting up a Cover PageFrom the PC-FAX dialog box, click to access the PC-Fax Cover page setup screen.The Brother PC-FA

Brother PC-FAX software6 - 56Speed-Dial setupFrom the Brother PC-FAX Setup dialog box, click the Speed-Dial tab. (To use this feature, you must select

Section I Windows®1 Printing2 Scanning3 ControlCenter24 Network Scanning5 Remote Setup6 Brother PC-FAX softwareWindows® XP in this document repr

Brother PC-FAX software6 - 66Setting up a Member in the Address BookIn the Brother Address Book dialog box you can add, edit and delete stored informa

Brother PC-FAX software6 - 76Editing Member information1Select the Member or Group you want to edit.2Click the edit icon.3Change the Member or Group

Brother PC-FAX software6 - 86Exporting the Address BookYou can export the whole Address Book to an ASCII text file (*.csv). Or if you wish, you can se

Brother PC-FAX software6 - 96Importing to the Address BookYou can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Addr

Brother PC-FAX software6 - 106Sending a file as a PC-FAX using the Facsimile style user interface1Create a file in Word, Excel, Paint, Draw or any oth

Brother PC-FAX software6 - 116Sending a file as a PC-FAX using the Simple style user interface1Create a file in Word, Excel, Paint, Draw or any other

Brother PC-FAX software6 - 126PC-FAX receivingThe Brother PC-FAX Receiving software feature lets you view and store your faxes on your PC. It is autom

Brother PC-FAX software6 - 136Running PC-FAX ReceivingFrom the Start menu, select All Programs, Brother, MFL-Pro Suite MFC-9420CN, PC-FAX Receiving, a

Section II Apple® Macintosh®7 Printing and Faxing8 Scanning9 ControlCenter2 (For Mac OS® X 10.2.4 or greater)10 Network Scanning (For Mac OS® X 10

777 - 1Setting up your USB-equipped Apple® Macintosh®NoteBefore you can connect the machine to your Macintosh®, you must buy a USB cable that is not l

111 - 1Using the Brother printer driverA Printer Driver is software that translates data from the format used by a computer into the format required b

Printing and Faxing7 - 27Printer operation keyJob CancelTo cancel the current print job, press Job Cancel. If the LCD shows Data Remaining, you can cl

Printing and Faxing7 - 37Printer Emulation SupportBy default, the machine uses Brother Printing system for Macintosh® for printer operations. The mach

Printing and Faxing7 - 47Printing the Print Configuration ListYou can print a list of current printer settings.1Press Menu/Set, 4, 2, 2.2Press Color S

Printing and Faxing7 - 57CalibrationThe output density for each color may vary depending on the environment the machine is in such as temperature and

Printing and Faxing7 - 67Status MonitorThe Status Monitor utility is a configurable software tool for monitoring the status of the machine, letting yo

Printing and Faxing7 - 77Using the Brother Color Driver (Mac OS® X)Choosing page setup options1From application software such as TextEdit, click the F

Printing and Faxing7 - 87Specific settingsPrint settingsYou can change settings by selecting the setting in the Printer Settings list.Basic Media Type

Printing and Faxing7 - 97BasicMedia TypeYou can use the following types of media in your machine. For the best print quality, select the type of media

Printing and Faxing7 - 107Black & MagentaSelect this mode when you want to print a color document in Black and Magenta. All colors apart from Blac

Printing and Faxing7 - 117AdvancedPrint QualityYou can select the following print quality settings.Normal600 x 600 dpi. Recommended mode for ordinary