Brother MFC 9840CDW User Manual download pdf (Page 137)

Internet fax

127

Manually entering text 13

Press Shift and 1 simultaneously to change into the “alphabet” dialling mode.

You can use the Dial Pad to dial the E-mail address. For more information, Entering Text on page 186.

Please note that also you can connect to the machine using a web browser and specify the E-mail address

information through Web Based Management. Web Based Management on page 121 for more information.

As you enter the Internet fax address, the address will appear character by character on the LCD panel. If

you specify more than 22 characters, the LCD panel will scroll the name to the left character by character.

You can enter up to 60 characters.

(For US) Press Black Start or Color Start to send the document.

(For UK) Press Mono Start or Colour Start to send the document.

After the document is scanned, it is transmitted to the recipient Internet fax machine automatically via your

SMTP server. You can cancel the send operation by pressing the Stop/Exit button during scanning. After the

transmission is finished, the machine will return to standby mode.

Some E-mail servers do not allow you to send large E-mail documents (the system administrator will often

place a limit on the maximum E-mail size). You can enable the Limit Size of the Sent Mail feature. The

machine will display Out of Memory when trying to send E-mail documents over 1 Mbyte in size. The

document will not be sent and an error report will be printed. The document you are sending should be

separated into smaller documents that will be accepted by the mail server. You can enable this feature

through the Web Management utility or the LAN function mode.

Receiving E-mail or Internet fax 13

There are 2 ways you can receive E-mail messages:

 POP3 receiving (manually initiated)

 POP3 receiving at regular intervals

Using POP3 receiving the machine must poll the E-mail server to receive the print jobs. This polling can occur

at set intervals (for example, you can configure the machine to poll the E-mail server at 10 minute intervals)

or you can manually poll the server by pressing the Shift + Black/Mono Start or Color/Colour Start button.

If your machine starts to receive E-mail print jobs, the LCD panel will reflect this activity. For example, you

will see Receiving on the LCD panel followed by “xx E-mail(S)”. If you press the Shift + Black/Mono Start

or Color/Colour Start buttons to manually poll the E-mail server for E-mail print jobs and there are no mail

documents waiting to be printed, the machine will display No Mail on the LCD panel for two seconds.

If your machine is out of paper when receiving data, the received data will be held in the machine's memory.

This data will be printed automatically after paper is re-inserted into the machine. (For European, Asian and

Oceanic machines, Memory receive must be switched “ON”.)

If the received mail is not in a plain text format or an attached file is not in the TIFF-F format, the following

error message will be printed: “ATTACHED FILE FORMAT NOT SUPPORTED. FILE NAME:XXXXXX.doc”

If the received mail is too large, the following error message will be printed: “E-MAIL FILE TOO LARGE. If

Delete POP Receive Error Mail is ON (default)” then error mail is automatically deleted from the E-mail server

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Brother MFC 9840CDW User Manual Page 137