Brother CW-600 User's Guide

USER’S GUIDEMFC-5890CNMFC-6490CW Version AARL/ASA/NZ

viiiSection V Software14 Software and Network features 128Section VI AppendixesA Safety and Legal 130Choosing a location ...

Chapter 1088Sequential polling (Monochrome only) 10Sequential polling lets you request documents from several fax machines in one operation.a Press (F

Polling8910Polled transmit (Monochrome only)10Polled transmit lets you set up your machine to wait with a document so another fax machine can call and

Chapter 1090

Section IIICopy IIIMaking copies 92

9211How to copy 11Entering Copy mode 11When you want to make a copy, press (Copy) to illuminate it in blue. The LCD shows: 1 No. of CopiesYou can ente

Making copies9311Copy settings 11You can change the copy settings temporarily for the next multiple copies. The machine returns to its default setting

Chapter 1194g If you do not want to change additional settings, press Mono Start or Colour Start.Note• Page Layout and Skew Adjustment are not availab

Making copies9511a Press (Copy).b Load your document.c Enter the number of copies you want.d Press a or b to choose Page Layout.e (MFC-5890CN)Press d

Chapter 1196If you are copying from the scanner glass, place the document face down in the direction shown below: 2 in 1 (P)  2 in 1 (L)  1 to 2 (M

Making copies9711Contrast 11You can adjust the copy contrast to help an image look sharper and more vivid.a Press (Copy).b Load your document.c Enter

ixC Menu and Features 178On-screen programming...178Menu table...

Chapter 1198Skew Adjustment (MFC-6490CW only) 11If your copy is scanned skewed, your machine can correct the data automatically. This setting is only

Making copies9911Watermark Copy 11You can place a logo or text into your document as a Watermark. You can select one of the template watermarks, data

Chapter 11100Using a scanned paper document as your watermark11a Press (Copy).b Enter the number of copies you want.c Press a or b to choose Watermark

Making copies10111‘Out of Memory’ message11If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Mono Start or C

Chapter 11102

Section IVDirect Photo PrintingIVPrinting photos from a memory card or USB Flash memory drive104Printing photos from a camera 122

10412PhotoCapture Center™ Operations12Printing from a memory card or USB Flash memory drive without a PC 12Even if your machine is not connected to yo

Printing photos from a memory card or USB Flash memory drive10512Memory cards or a USB Flash memory drive folder structure12Your machine is designed t

Chapter 12106Getting started 12Firmly put a memory card or USB Flash memory drive into the correct slot. 1 USB Flash memory drive2 CompactFlash®3 SD,

Printing photos from a memory card or USB Flash memory drive10712Entering PhotoCapture mode 12After you insert the memory card or USB Flash memory dri

x

Chapter 12108Print Index (Thumbnails) 12The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2, No.3, and so on). The PhotoCapture Ce

Printing photos from a memory card or USB Flash memory drive10912Printing Photos 12Before you can print an individual image, you have to know the imag

Chapter 12110Enhance Skin-Tone 12Enhance Skin-Tone is best used for adjusting portrait photographs. It detects human skin colour in your photos and ad

Printing photos from a memory card or USB Flash memory drive11112Remove Red-Eye 12The machine detects eyes in your photos and will attempt to remove r

Chapter 12112Search by Date 12You can find your photos based on date.a Make sure you have put a memory card or USB Flash memory drive in the correct s

Printing photos from a memory card or USB Flash memory drive11312Trimming 12You can trim your photo and print a part of the image. NoteIf your photo i

Chapter 12114PhotoCapture Center™ print settings 12You can change the print settings temporarily.The machine returns to its default settings after 3 m

Printing photos from a memory card or USB Flash memory drive11512Print Speed and Quality 12a Press a or b to choose Print Quality.b Press d or c to ch

Chapter 12116Adjusting Brightness, Contrast and Colour 12Brightness 12a Press a or b to choose Brightness.b Press d or c to make a darker or lighter p

Printing photos from a memory card or USB Flash memory drive11712Cropping 12If your photo is too long or wide to fit the available space on your chose

Section IGeneral IGeneral Information 2Loading paper and documents 9General setup 25Security features 33

Chapter 12118Setting your changes as a new default 12You can save the print settings you use most often by setting them as the default settings. These

Printing photos from a memory card or USB Flash memory drive11912a Insert a CompactFlash®, Memory Stick®, Memory Stick Pro™, SD, SDHC, xD-Picture Card

Chapter 12120Glass Scan Size (MFC-6490CW only) 12To scan a Letter, Legal, Ledger, or A3 size document, you need to change the Glass ScanSize setting.

Printing photos from a memory card or USB Flash memory drive12112Understanding the Error Messages12Once you are familiar with the types of errors that

12213Printing photos directly from a PictBridge camera13 Your Brother machine supports the PictBridge standard, allowing you to connect to and print p

Printing photos from a camera12313Printing Images 13NoteRemove any memory cards or USB Flash memory drive from the machine before connecting a digital

Chapter 13124Printing photos directly from a digital camera (without PictBridge)13If your camera supports the USB Mass Storage standard, you can conne

Printing photos from a camera12513Understanding the Error Messages13Once you are familiar with the types of errors that can occur while you are printi

Chapter 13126

Section VSoftware VSoftware and Network features 128

21Using the documentation1Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and c

12814The CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, printing

Section VIAppendixes VISafety and Legal 130Troubleshooting and Routine Maintenance 145Menu and Features 178Specifications 207Glossary 222

130AChoosing a location APut your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telep

Safety and Legal131ATo use the machine safely APlease keep these instructions for later reference and read them before attempting any maintenance.Note

132 DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hand

Safety and Legal133A DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the

134 If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the electrical socket. Call your B

Safety and Legal135A When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shoc

136International ENERGY STAR® Compliance Statement AThe purpose of the International ENERGY STAR® Program is to promote the development and populariza

Safety and Legal137AImportant Information for Australia AImportant safety instructions A1 Read all of these instructions.2 Save them for later referen

General Information31Accessing the Software User’s Guide and Network User’s Guide1This User’s Guide does not contain all the information about the mac

13816 Unplug this product from the electrical socket and refer servicing to Authorized Service Personnel under the following conditions: When the pow

Safety and Legal139A12 All persons using this device for recording telephone conversations shall comply with New Zealand law. This requires that at le

14023 This unit will only work in conjunction with a tone signalling (DTMF) telephone, but some telephones are not compatible. Since noise or speech f

Safety and Legal141AImportant Information for Some Countries AImportant Safety Instructions A1 Read all of these instructions.2 Save them for later re

14216 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions: If the power cord

Safety and Legal143ALegal limitations for copying AIt is an offence to make reproductions of certain items or documents with the intent to commit frau

144Trademarks AThe Brother logo is a registered trademark of Brother Industries, Ltd.Brother is a registered trademark of Brother Industries, Ltd.Mult

145BBTroubleshooting BIf you think there is a problem with your machine, check the chart below and follow the troubleshooting tips.Most problems can

146White horizontal lines appear in text or graphics.Clean the print head. (See Cleaning the print head on page 172.)Make sure that you are using Brot

Troubleshooting and Routine Maintenance147BPrint speed is too slow. Try changing the printer driver setting. The highest resolution needs longer data

Chapter 14How to find Scanning instructions 1There are several ways you can scan documents. You can find the instructions as follows:Software User’s G

148Telephone Line or ConnectionsDifficulty SuggestionsDialling does not work. (No dial tone)Make sure the machine is plugged in and not in Power Save

Troubleshooting and Routine Maintenance149BHandling Incoming CallsDifficulty SuggestionsThe machine ‘Hears’ a voice as a CNG Tone.If Fax Detect is set

150Software DifficultiesDifficulty SuggestionsCannot install software or print. Run the Repair MFL-Pro Suite program on the CD-ROM. This program will

Troubleshooting and Routine Maintenance151BNetwork DifficultiesDifficulty SuggestionsCannot print over the Network. Make sure that your machine is pow

152Dial Tone detection BWhen you send a fax automatically, by default your machine will wait for a fixed amount of time before it starts to dial the n

Troubleshooting and Routine Maintenance153BError and Maintenance messages BAs with any sophisticated office product, errors may occur and consumable i

154Cannot Detect You installed a new ink cartridge too quickly and the machine did not detect it.Take out the new ink cartridge and re-install it slow

Troubleshooting and Routine Maintenance155BInk low One or more of the ink cartridges are running out of ink. If a sending machine has a colour fax to

156No Paper Fed The machine is out of paper or paper is not properly loaded in the paper tray.Do one of the following: Refill the paper in the paper

Troubleshooting and Routine Maintenance157BPaper Jam Paper is jammed in the machine. (MFC-6490CW)Open the Outer Rear Cover and Inner Rear Cover (at th

General Information51How to find Scanning instructions 1There are several ways you can scan documents. You can find the instructions as follows:Softwa

158Unable to Scan XX The machine has a mechanical problem.—OR—A foreign object such as a clip or ripped paper is in the machine.Open the scanner cover

Troubleshooting and Routine Maintenance159BError animations Display BError animations display step-by-step instructions when paper gets jammed. You ca

160c Make sure you have set PC Fax Receive on the machine. (See PC Fax Receive on page 56.)If faxes are in the machine’s memory when you set up PC Fax

Troubleshooting and Routine Maintenance161BDocument is jammed inside the ADF unitBa Take out any paper from the ADF that is not jammed.b Lift the docu

162d Open the Jam Clear Cover (1) from the back of the machine. Pull the jammed paper out of the machine. e Close the Jam Clear Cover back on.Make su

Troubleshooting and Routine Maintenance163Bg Lift the scanner cover to release the lock (1). Gently push the scanner cover support down (2) and close

164b Pull out the jammed paper (1) and press Stop/Exit. c Reset the machine by lifting the scanner cover from the front of the machine and then close

Troubleshooting and Routine Maintenance165Be Close the Inner Rear Cover (1) if it is open like the illustration below. f Close the Outer Rear Cover.Ma

166h Gently close the scanner cover (1) using the finger holds on both sides of it. WARNING Be careful not to trap your fingers under the scanner cove

Troubleshooting and Routine Maintenance167BCAUTION Brother multifunction machines are designed to work with ink of a particular specification and will

Chapter 16MFC-6490CW Control panel overview 1The MFC-5890CN and MFC-6490CW have the same control panel keys.NoteMost of the illustrations in this User

168d Turn the green knob on the protective yellow cap clockwise until it clicks to release the vacuum seal, then remove the cap (1). e Each colour ha

Troubleshooting and Routine Maintenance169BCAUTION DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the

170b Wipe the outside of the machine with a soft cloth to remove dust. c Remove anything that is stuck inside the paper tray.d Wipe the paper trays wi

Troubleshooting and Routine Maintenance171BCleaning the machine printer platen BWARNING Be sure to unplug the machine from the electrical socket befor

172c Clean the Paper Pick-up Roller (1) with isopropyl alcohol on a cotton swab. d (MFC-5890CN) Close the Jam Clear Cover properly. (MFC-6490CW) Close

Troubleshooting and Routine Maintenance173Bf The LCD asks you if the print quality is OK.Do one of the following: If all lines are clear and visible,

174Checking the print alignment BYou may need to adjust the print alignment after transporting the machine, if your printed text becomes blurred or im

Troubleshooting and Routine Maintenance175BMachine Information BChecking the serial number BYou can see the machine’s serial number on the LCD.a Press

176CAUTION Make sure that the plastic tabs on both sides of the green protective part (1) have securely clicked into place (2). If you are not able t

Troubleshooting and Routine Maintenance177Bh Wrap the machine in the bag. i Pack the machine and the printed materials in the original carton with the

General Information71  d or cPress to scroll backward or forward to a menu selection.Also, press to choose options. a or bPress to scroll through th

178COn-screen programmingCYour machine is designed to be easy to operate with LCD on-screen programming using the menu keys. User-friendly programming

Menu and Features179CMenu table CThe menu table will help you understand the menu selections and options that are found in the machine's programs

180General Setup(Continued)Tray Setting(MFC-6490CW)Tray#1 Paper Type(Options)Plain Paper*Inkjet PaperBrother BP71Other GlossyTransparencySets the size

Menu and Features181CGeneral Setup(Continued)Tray Setting(MFC-6490CW)(Continued)Tray Use:Copy Tray#1*Tray#2Choose the tray that will be used for Copy

182General Setup(Continued)Sleep Mode — 1Min2Mins3Mins5Mins10Mins*30Mins60MinsYou can choose how long the machine will remain idle before it goes into

Menu and Features183CFax(Continued)Setup Receive(Continued)Remote Codes On*( 51, #51)(l91, #91 for New Zealand)OffAllows you to answer all calls at an

184Fax(Continued)Remaining Jobs— — Check which jobs are in the memory and lets you cancel chosen jobs.47Miscellaneous Compatibility High*NormalBasic(f

Menu and Features185CNetwork menuLevel1 Level2 Level3 Level4 Options DescriptionsNetwork Wired LAN TCP/IP BOOT Method Auto*StaticRARPBOOTPDHCPChooses

186Network(Continued)Wired LAN(Continued)TCP/IP(Continued)IPv6 OnOff*Enable or Disable the IPv6 protocol. If you want to use the IPv6 protocol, visit

Menu and Features187CNetwork(Continued)WLAN(MFC-6490CW)(Continued)TCP/IP(Continued)DNS Server (Primary) 000.000.000.000(Secondary) 000.000.000.000Spec

If you need to call Customer ServicePlease complete the following information for future reference:Model Number: MFC-5890CN and MFC-6490CW (Circle you

Chapter 18LCD screen indications 1The LCD shows the current machine status when the machine is idle. 1 Wireless Status (MFC-6490CW only)A four level i

188Network(Continued)E-mail/IFAX(MFC-6490CW)(Available as a download for MFC-5890CN)Mail Address Mail Address — Enter the mail address. (Up to 60 char

Menu and Features189CNetwork(Continued)E-mail/IFAX(MFC-6490CW)(Available as a download for MFC-5890CN)(Continued)Setup Mail RX(Continued)Del Error Mai

190Network(Continued)Time Zone(MFC-6490CW)(Available as a download for MFC-5890CN)— UTC+XX:XX — Sets the time zone for your country.Network I/F(MFC-64

Menu and Features191CMenu ( ) (continued)Level1 Level2 Level3 Options Descriptions PagePrint Reports XMIT Verify — — Prints these lists and reports.86

192Fax ( )Level1 Level2 Level3 Options Descriptions PageFax Resolution——Standard*FineS.FinePhotoSets the resolution for outgoing faxes.45Contrast ——Au

Menu and Features193CBatch TX ——OnOff*Combines delayed faxes to the same fax number at the same time of day into one transmission.47Real Time TX ——OnO

194Scan ( )Level1 Option1 Option2 Option3 Descriptions PageScan to E-mailPC — — You can scan a monochrome or a colour document into your E-mail applic

Menu and Features195CScan to File — — — You can scan a monochrome or a colour document into your computer.See Software User's Guide on the CD-ROM

196Scan to FTP (Profile Name) — — Enter the name that you want to use for the profile of the FTP server. This name will be displayed on the LCD scree

Menu and Features197CCopy ( )Level1 Level2 Level3 Options Descriptions PageQuality ——FastNormal*BestChoose the Copy resolution for your type of docume

922Loading paper and other print media2Note(MFC-6490CW only)• For Tray #2, see Loading paper in paper tray #2 (MFC-6490CW only) on page 12.• If the tr

198Brightness —— Adjusts the brightness of copies.96Contrast —— Adjusts the contrast of copies.97Stack/Sort ——Stack*SortYou can choose to stack or sor

Menu and Features199CWatermark Copy Watermark CopyOnOff*(If you choose On, see the watermark copy settings in the following table.)You can place a log

200Watermark Copy SettingsOption1 Option2 Option3 Option4 Descriptions PageTemplate — Text CONFIDENTIAL*DRAFTCOPYPlaces a text into your document as a

Menu and Features201CMedia (Select image from media.)Position ABCDE*FGHIPatternPlaces a logo or text into your document as a Watermark using an image

202Photo Capture ( )Level1 Level2 Level3 Options Descriptions PageView Photo(s) — — See the print settings in the following table.You can preview your

Menu and Features203CPrint SettingsOption1 Option2 Option3 Option4 Descriptions PagePrint Quality(Not available for DPOF printing)NormalPhoto*— — Choo

204Cropping On*Off— — Crops the image around the margin to fit the paper size or print size. Turn this feature off if you want to print whole images o

Menu and Features205CPhone Book ( )Fax Preview ( )Level1 Level2 Level3 Options Descriptions PageSearch ——AlphabeticalOrderNumerical OrderYou can dial

206Entering Text CWhen you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pad key

207DDGeneral DSpecifications DPrinter Type InkjetPrint Method Mono:Colour:Piezo with 94 × 2 nozzlePiezo with 94 × 3 nozzlesMemory Capacity 64 MB LCD (

Chapter 210cWith both hands, gently press and slide the paper side guides (1) and then the paper length guide (2) to fit the paper size.Make sure that

2081This depends on printing conditions.Weight (MFC-5890CN) 10.9 kg(MFC-6490CW) 15.6 kgNoise Operating:50 dB or less1Temperature Operating:Best Print

Specifications209DPrint media D1Use only transparencies recommended for inkjet printing.2For glossy paper or transparencies, we recommend removing pri

210Fax DCompatibility ITU-T Super Group 3Coding System MH/MR/MMR/JPEGModem Speed Automatic Fallback33600 bps Document Size (MFC-5890CN)ADF Width: 148

Specifications211D1Monochrome only2‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Sp

212Copy D1Based on Brother standard pattern (Fast mode/Stack Copy). Copy speeds vary with the complexity of the document.Colour/Monochrome Yes/YesDocu

Specifications213DPhotoCapture Center™ D1Memory cards, adapters and USB Flash memory drive are not included.216MB to 2GB34GB to 8GB4xD-Picture Card™

214PictBridge DCompatibility Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001.VIsit http://www.cipa.jp/pictbrid

Specifications215DScanner D1Windows® XP in this User’s Guide includes Windows® XP Home Edition, Windows® XP Professional, and Windows® XP Professional

216Printer D1Based on Brother standard pattern.A4 size in draft mode.2When you set the Borderless feature to On.3See Paper type and size for each oper

Specifications217DInterfaces D1Your machine has a Hi-speed USB 2.0 interface. The machine can also be connected to a computer that has a USB 1.1 inter

Loading paper and documents112g Close the paper tray cover.Check that the paper is flat in the tray and below the maximum paper mark(1). h Slowly push

218Computer requirements DSUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONSComputer Platform & Operating System VersionSupported PC Software Func

Specifications219DConsumable items DInk The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print he

220Network (LAN) D1See the Computer Requirements chart on page 218.2If you require more advanced printer management, use the latest Brother BRAdmin Pr

Specifications221DWireless one-push configuration DIf your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup™ (PBC1) or AO

222EThis is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchas

Glossary223EECM (Error Correction Mode)Detects errors during fax transmission and resends the pages of the fax that had an error.Extension telephoneA

224Memory ReceiveReceives faxes into the machine's memory when the machine is out of paper.Menu mode Programming mode for changing your machine&a

Glossary225ERing VolumeVolume setting for the machine's ring.Scan to MediaYou can scan a monochrome or colour document into a memory card or USB

Index226FAAccess codes, storing and dialling ...83ADF (automatic document feeder) ... 22, 40Answering machine (TAD) ...71

227FEEnvelopes ... 15, 20, 21Error messages on LCD ...153B&W Print Only ...

Chapter 212Loading paper in paper tray #2 (MFC-6490CW only) 2NoteYou can only use plain paper sizes A3, A4, Ledger, Letter, Legal or Executive in Tray

228IInk cartridgeschecking ink volume ...174ink dot counter ...166replacing ...

229FPrint settingsBrightness ...116Colour enhancement ...116Contrast ...

230SSafety Instructions ...131Scannable area ...24ScanningSee Software User's

For Australia Only:Warranty & Repair - For details about warranty on your Brother Product, the details are listed on the following link: www.broth

Visit us on the World Wide Webhttp://www.brother.comThis machine is approved for use in the country of purchase only. Local Brother companies or their

Loading paper and documents132NoteIf you are using Ledger, Legal or A3 size paper, press and hold the universal guide release button (1) as you slide

Chapter 214i If you are using A3, Ledger or Legal size paper, complete the following steps.Pull Tray #1 out of the machine. j Press and hold the univ

Loading paper and documents152Loading envelopes and postcards 2About envelopes 2 Use envelopes that weigh between 80 to 95 gsm. Some envelopes need

Chapter 216bPut envelopes or post cards in the paper tray with the address side down and the leading edge (top of the envelopes) in first. With both h

Loading paper and documents172Printable area 2The printable area depends on the settings in the application you are using. The figures below show the

iApproval Information and Compilation and Publication NoticeTHIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPR

Chapter 218Acceptable paper and other print media2The print quality can be affected by the type of paper you use in the machine.To get the best print

Loading paper and documents192Handling and using print media 2 Store paper in its original packaging, and keep it sealed. Keep the paper flat and awa

Chapter 220Choosing the right print media 2Paper type and size for each operation 2Paper Type Paper Size UsageFax Copy Photo CapturePrinterCut Sheet L

Loading paper and documents212Paper weight, thickness and capacity 21Up to 150 sheets of 80 gsm paper.2Up to 250 sheets of 80 gsm paper.Paper Type Wei

Chapter 222Loading documents 2You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.Using the

Loading paper and documents232d Place your documents, face up, top edge first in the ADF until you feel them touch the feed roller.Note(MFC-6490CW onl

Chapter 224Scannable area 2The scannable area depends on the settings in the application you are using. The figures below show the unscannable area. U

2533Power Save mode 3To maintain print quality, prolong print head life, and provide the best ink cartridge economy, you should keep your machine conn

Chapter 326Mode Timer 3The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and Photo Capture. You can change the amount of

General setup273Paper Size 3You can use seven sizes of paper for printing copies: A4, A5, A3, 10 × 15 cm (4 × 6in.), Letter, Legal and Ledger and five

iiTable of ContentsSection I General1 General Information 2Using the documentation...

Chapter 328Tray use in Copy mode (MFC-6490CW only) 3You can change the default tray the machine will use for printing copies.To change the default set

General setup293Secure Paper Feed mode for A3 size Short Grain Paper 3If your printed pages have smudge problems when using A3 paper, your paper may

Chapter 330Beeper Volume 3When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax.You can

General setup313Sleep Mode 3You can choose how long the machine must be idle (from 1 to 60 minutes) before it goes into sleep mode. The timer will res

Chapter 332Setting the Dim Timer for the backlight 3You can set how long the LCD backlight stays on after the last key press. a Press Menu.b Press a

3344Secure Function Lock 4Secure Function Lock lets you restrict public access to certain machine functions (Fax, Copy, Scan, Print1 and PCC).This fea

Chapter 434Changing the password 4a Press Menu.b Press a or b to choose General Setup.Press OK.c Press a or b to choose Function Lock.Press OK.d Press

Security features354Setting up and changing restricted users 4Setting up restricted users 4You can set up users with restrictions and a password. You

Chapter 436Reset existing restricted users 4You can reset restricted users one by one.a Press Menu.b Press a or b to choose General Setup.Press OK.c P

Security features374Switching users 4This setting allows a restricted user to log on the machine when Secure Function Lock is turned on.a Hold down Sh

iiiSleep Mode ...31LCD screen...

Chapter 438

Section IIFax IISending a Fax 40Receiving a Fax 49Telephone and External devices 64Dialling and storing numbers 75Printing Reports 85Polling 87

405Entering Fax mode 5When you want to send a fax, or change fax send or receive settings, press the (Fax) key to illuminate it in blue. The LCD shows

Sending a Fax415Faxing from the scanner glass5You can use the scanner glass to fax pages of a book one at a time. The documents can be up to A3 size f

Chapter 542Setting scanner glass size for faxing (MFC-6490CW only) 5To fax a A3, Letter, Legal or Ledger size document from the scanner glass, you nee

Sending a Fax435Broadcasting (Monochrome only)5Broadcasting is when the same fax message is automatically sent to more than one fax number. You can in

Chapter 544Cancelling a Broadcast in progress 5a Press Menu.b Press a or b to choose Fax.Press OK.c Press a or b to choose Remaining Jobs.Press OK.The

Sending a Fax455Contrast 5If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Aut

Chapter 546Dual access (Monochrome only) 5You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, r

Sending a Fax475Delayed Batch Transmission (Monochrome only) 5Before sending the delayed faxes, your machine will help you economize by sorting all th

iv6 Receiving a Fax 49Receive modes...49Choose the Re

Chapter 548Sending a fax manually 5Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.a Press (Fax).b

4966Receive modes 6You must choose a receive mode depending on the external devices and telephone services you have on your line.Choose the Receive Mo

Chapter 650Using receive modes 6Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using the

Receiving a Fax516Receive mode settings 6Ring Delay 6The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Te

Chapter 652Fax Detect 6If Fax Detect is On: 6Fax Detect is turned On as default.The machine receives a fax call automatically, even if you answer the

Receiving a Fax536Setting Receiving Priority 6If a A3 Colour fax is sent to your machine, your machine will receive either a A3 mono fax or a A4 Colou

Chapter 654Printing a fax from the memory 6If you have chosen fax storage, you can still print a fax from the memory when you are at your machine. If

Receiving a Fax556Fax Forwarding 6When you choose Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax

Chapter 656PC Fax Receive 6If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automat

Receiving a Fax576Changing the destination PC 6a Press Menu.b Press a or b to choose Fax.Press OK.c Press a or b to choose Setup Receive.Press OK.d Pr

v7 Telephone and External devices 64Voice operations...

Chapter 658Changing Memory Receive Operations 6If received faxes remain in your machine’s memory when you change the Memory Receive Operations, the LC

Receiving a Fax596Using Fax Preview 6When you receive a fax, you will see the pop-up message on the LCD. (For example: New Fax(es): 02)a Press Fax Pre

Chapter 660How to delete all faxes in the list 6a Press Fax Preview.b Press a or b to choose Delete All.Press OK.Press 1 to confirm.c Press Stop/Exit.

Receiving a Fax616Using your Remote Access Code 6a Dial your fax number from a touch tone telephone or another fax machine.b When your machine answers

Chapter 662Remote Fax commands 6Follow the commands below to access features when you are away from the machine. When you call the machine and enter y

Receiving a Fax636Retrieving fax messages 6You can call your machine from any touch tone telephone and have your fax messages sent to a machine. Befor

647Voice operations 7Voice calls can be made either with an extension or external telephone, by dialling manually, or by using Quick Dial numbers.Tone

Telephone and External devices657Telephone Service for Australia7Telstra® FaxStream® Duet® (Distinctive Ring) 7Telstra® FaxStream® Duet® is an enhance

Chapter 766How does Telstra® FaxStream® Duet® Work?7Incoming calls to the voice number, will have the standard ring pattern of long, long tone, follow

Telephone and External devices677Caller ID 7Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number

vi10 Polling 87Polling overview...87Polling receive ..

Chapter 768Telephone Service for New Zealand7FaxAbility 7FaxAbility is a service offered by Telecom that allows you to have an additional number on on

Telephone and External devices697How to Turn FaxAbility OFF or ON 7The FaxAbility function is designed to accommodate the FaxAbility service provided

Chapter 770Telephone Service for Some Countries7Distinctive Ring (For Singapore and Hong Kong) 7This machine feature lets you use the Distinctive Ring

Telephone and External devices717Caller ID (For Singapore and Hong Kong) 7The Caller ID feature of this machine lets you use the Caller ID subscriber

Chapter 772Improper Setup DO NOT connect a TAD elsewhere on the same telephone line. Connections 7The external TAD must be connected as shown in the p

Telephone and External devices737External and extension telephones7Connecting an external or extension telephone 7You can connect a separate telephone

Chapter 774Remote Deactivation code 7If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T (double) ring after th

7588How to Dial 8Manual dialling 8Press all of the digits of the fax or telephone number. One Touch Dialling 8Your machine has 3 One Touch keys where

Chapter 876Search 8You can search for names you have stored in the One Touch and Speed Dial memory. a Press (Phone Book).You can also choose Phone Boo

Dialling and storing numbers778Caller ID history 8This feature requires the Caller ID subscriber service offered by many local telephone companies. (S

viiSection IV Direct Photo Printing12 Printing photos from a memory card or USB Flash memory drive 104PhotoCapture Center™ Operations...

Chapter 878b Do one of the following: Enter the name (up to 16 characters) using the dial pad.Press OK. (To help you enter letters, see Entering Text

Dialling and storing numbers798e Press a or b to choose the 2-digit One Touch location where you want to store the number in.Press OK.NoteOne Touch Di

Chapter 880Storing Speed Dial numbers from Outgoing Calls8You can also store Speed Dial numbers from the Outgoing Call history. a Press Redial/Pause.Y

Dialling and storing numbers818Changing One Touch or Speed Dial names or numbers8You can change a One Touch or Speed Dial name or number that has alre

Chapter 882Setting up groups for broadcasting 8Groups, which can be stored in a One Touch key or a Speed Dial location, allow you to send the same fax

Dialling and storing numbers838e Enter the new name (up to 16 characters) using the dial pad.Press OK.(See Entering Text on page 206. For example, typ

Chapter 884i Press a or b to choose l02.Press OK.j Press OK to choose Send a fax.k Press Mono Start or Colour Start.You will dial ‘555-7000 ’.To tempo

8599Fax reports 9You need to set up the Transmission Verification Report and Journal Period using the Menu keys.Transmission Verification Report 9You

Chapter 986Fax Journal (activity report) 9You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7

871010Polling overview 10Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you