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Chapter 8
82
Setting up groups for
broadcasting 8
Groups, which can be stored in a One Touch
key or a Speed Dial location, allow you to
send the same fax message to many fax
numbers by pressing only a One Touch key
or (Phone Book), the two-digit location
and Mono Start. First, you'll need to store
each fax number in a One Touch key or
Speed-Dial location. Then you can include
them as numbers in the Group. Each Group
uses up a One Touch key or Speed Dial
location. You can have up to six Groups, or
you can assign up to 165 (MFC-5890CN),
205 (MFC-6490CW) numbers in a large
Group.
(See Storing Speed Dial numbers
on page 79 and Broadcasting (Monochrome
only) on page 43.)
a Press (Phone Book).
b Press a or b to choose Setup Groups.
Press OK.
c Press a or b to choose GROUP1,
GROUP2, GROUP3, GROUP4, GROUP5 or
GROUP6 for the Group name where you
will store the fax numbers.
Press OK.
d Press a or b to choose the 2-digit
One Touch or Speed Dial location you
want to add to the Group.
Press OK.
Note
Speed Dial numbers start with #.
One Touch numbers start with l.
e Press a or b to choose Add Number.
Press OK.
f To add numbers to the group, press
a or b to choose
Alphabetical Order or
Numerical Order and OK. Press
a or b to select a number and OK.
Note
Speed Dial numbers start with #.
One Touch numbers start with l.
g After you have finished adding numbers
by repeating steps e to f, press a or b
to choose Complete.
Press OK.
h Press Stop/Exit.
Note
You can print a list of all the One Touch
and Speed Dial numbers. Group numbers
will be marked in the GROUP column.
(See Reports on page 86.)
Changing a Group name 8
a Press (Phone Book).
b Press a or b to choose Setup Groups.
Press OK.
c Press a or b to choose the Group name
you want to change.
Press OK.
d Press a or b to choose
Change Group Name.
Press OK.
Note
How to change the stored name or
number:
If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then
press Clear/Back. Re-enter the
character.
- USER’S GUIDE 1
- Publication Notice 3
- Table of Contents 4
- Section II Fax 5
- 6 Receiving a Fax 49 6
- 9 Printing Reports 85 7
- Section III Copy 8
- USB Flash memory drive 104 9
- Section V Software 10
- Section VI Appendixes 10
- C Menu and Features 178 11
- D Specifications 207 11
- E Glossary 222 11
- FIndex 226 11
- General I 13
- General Information 1 14
- Accessing the 15
- Software User’s Guide 15
- Chapter 1 16
- Accessing Brother 17
- Support 17
- (For Windows 17
- 21.12.2009 18
- LCD screen indications 1 20
- Basic Operations 1 20
- Loading paper and documents 2 21
- Chapter 2 22
- Loading paper and documents 23
- Loading paper in paper 24
- Loading envelopes and 27
- Removing small printouts 28
- Printable area 2 29
- Acceptable paper and 30
- Handling and using print 31
- Loading documents 2 34
- Using the scanner glass 2 35
- Scannable area 2 36
- General setup 3 37
- Mode Timer 3 38
- Paper settings 3 38
- Paper Size and Type 39
- (MFC-6490CW only) 3 39
- Tray use in Copy mode 40
- Tray use in Fax mode 40
- Volume Settings 3 41
- Setting Daylight 42
- Savings Time 42
- Sleep Mode 3 43
- LCD screen 3 43
- Setting the Wallpaper 3 44
- Security features 4 45
- Setting up and changing the 46
- Public user 4 46
- Setting up and changing 47
- Turning Secure Function 48
- Lock on/off 4 48
- Switching users 4 49
- Changing to the Public mode 4 49
- Reset all users 4 49
- Chapter 4 50
- Section II 51
- Sending a Fax 5 52
- Faxing from the scanner glass 53
- Broadcasting 55
- Additional sending 56
- Contrast 5 57
- Changing fax resolution 5 57
- Chapter 5 58
- Sending a Fax 59
- Sending a fax manually 5 60
- Out of Memory message 5 60
- Receiving a Fax 6 61
- Using receive modes 6 62
- Receive mode settings 6 63
- Additional receiving 64
- Setting Receiving Priority 6 65
- Memory Receive 66
- Fax Forwarding 6 67
- Fax Storage 6 67
- PC Fax Receive 6 68
- Changing the destination PC 6 69
- Turning off Memory Receive 69
- Operations 6 69
- Fax Preview 70
- Using Fax Preview 6 71
- Remote Retrieval 6 72
- Using your Remote Access 73
- Remote Fax commands 6 74
- Retrieving fax messages 6 75
- Changing your Fax 75
- Forwarding number 6 75
- Voice operations 7 76
- Telephone Service for 77
- Australia 77
- Chapter 7 78
- Caller ID 7 79
- How Does the Caller ID Work?7 79
- Machine Memory 7 79
- New Zealand 80
- Some Countries 82
- Connecting an external 83
- TAD (telephone 83
- Connections 7 84
- Recording outgoing message 84
- (OGM) on an external TAD 7 84
- External and extension 85
- Remote Deactivation code 7 86
- Changing the remote codes 7 86
- How to Dial 8 87
- Search 8 88
- Fax Redial 8 88
- Outgoing Call history 8 88
- Storing numbers 8 89
- Chapter 8 90
- Storing Speed Dial numbers 8 91
- Changing One Touch or 93
- Speed Dial names or numbers8 93
- Setting up groups for 94
- Combining Quick Dial 95
- Printing Reports 9 97
- Reports 9 98
- Polling 10 99
- Sequential polling 100
- (Monochrome only) 10 100
- Polled transmit 101
- (Monochrome only) 101
- Chapter 10 102
- Copy III 103
- Making copies 11 104
- Copy settings 11 105
- Making N in 1 copies or a 106
- Making copies 107
- Adjusting Brightness and 108
- Contrast 11 108
- Paper Options 11 109
- Skew Adjustment 110
- (MFC-6490CW only) 11 110
- Book Copy 11 110
- Watermark Copy 11 111
- Setting your changes as a 112
- ‘Out of Memory’ 113
- Chapter 11 114
- Direct Photo Printing 115
- PhotoCapture Center™ 116
- Operations 116
- Memory cards or a USB Flash 117
- Getting started 12 118
- Print Images 12 119
- Print Index (Thumbnails) 12 120
- Printing Photos 12 121
- Enhance Photos 12 121
- Enhance Skin-Tone 12 122
- Enhance Scenery 12 122
- Remove Red-Eye 12 123
- Monochrome 12 123
- Sepia 12 123
- Search by Date 12 124
- Print All Photos 12 124
- Slide show 12 124
- Trimming 12 125
- DPOF printing 12 125
- Print Speed and Quality 12 127
- Paper options 12 127
- Adjusting Brightness 128
- Contrast and Colour 12 128
- Cropping 12 129
- Borderless printing 12 129
- Date Print 12 129
- Scan to a memory card 130
- Chapter 12 132
- Understanding the 133
- Error Messages 133
- Printing photos 134
- PictBridge camera 134
- Printing Images 13 135
- DPOF printing 13 135
- PictBridge) 136
- Chapter 13 138
- Software V 139
- Appendixes VI 141
- Safety and Legal A 142
- To use the machine safely A 143
- Safety and Legal 145
- IMPORTANT-For Your Safety A 147
- LAN connection A 147
- Radio interference A 147
- International ENERGY STAR 148
- Compliance Statement A 148
- Trademarks A 156
- Troubleshooting and Routine 157
- Maintenance 157
- Printing (continued) 158
- Printing Received Faxes 159
- Telephone Line or Connections 160
- Receiving Faxes 160
- Sending Faxes 160
- Handling Incoming Calls 161
- Copying Difficulties 161
- Scanning Difficulties 161
- Software Difficulties 162
- Network Difficulties 163
- Dial Tone detection B 164
- Telephone line interference B 164
- ‘handshake’ will 166
- -5890CN) 170
- Journal report B 171
- Error animations Display B 171
- Document jam B 172
- Printer jam or paper jam 173
- (MFC-5890CN only) B 173
- (MFC-6490CW only) B 175
- Routine maintenance B 178
- Cleaning the outside of the 181
- Cleaning the scanner glass B 182
- Cleaning the machine printer 183
- Cleaning the paper pick-up 183
- Cleaning the print head B 184
- Checking the print quality B 184
- Checking the ink volume B 186
- Machine Information B 187
- Packing and shipping 187
- Menu and Features C 190
- Menu table C 191
- Menu and Features 193
- Network menu 197
- Menu ( ) (continued) 203
- Scan ( ) 206
- Copy ( ) 209
- Watermark Copy Settings 212
- Photo Capture ( ) 214
- Print Settings 215
- Phone Book ( ) 217
- Fax Preview ( ) 217
- Entering Text C 218
- Specifications D 219
- Print media D 221
- Specifications 223
- PhotoCapture Center™ D 225
- PictBridge D 226
- Scanner D 227
- Printer D 228
- Interfaces D 229
- Computer requirements D 230
- Consumable items D 231
- Network (LAN) D 232
- Glossary E 234
- Glossary 235
- For Australia Only: 243
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